1. 2. 3. The April 10, 2013 Board meeting was called to order by Supervisor Kupar at 7:30 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Trustees Stutesman, Vandiver, and VanZandt present. Trustee Murphy was absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated brush pick up will begin the week of April 29th north of Route 64, the week of May 6th south of Route 64, and the week of May 13th in the Plato Township portion of Campton Hills. The highway crew did snowplowing and salting of icy roadways on 3/5, 3/6, and 3/18/2013. Also snowplow widening of all streets and intersections was completed throughout Campton Township, the Village of Campton Hills, and Campton Hills in Plato Township. We ordered 2000 tons of salt and used 80% of that, or 1600 tons. The road crew mixed untreated salt with Geo-Melt for future use. Ditch work was completed on Campton Hills Road and additional shoulder gravel was applied to replace gravel that had been washed out due to melting snow and rain. Mailboxes and posts were repaired within Campton Township and the Village of Campton Hills. Repair of potholes with cold patch was done throughout Campton Township and the Village of Campton Hills. Cold patching of potholes was completed throughout the Village of Lily Lake and on McDonald Road for the Village of Campton Hills. We are filling potholes with cold patch for now but by the end of April we will get hot asphalt material. A lot of trees are in the process of dieing from last years drought. One dead and two diseased trees were removed on Brown Road. The Highway District swept all intersections in Campton Township and the Village of Campton Hills on a weekly basis; checked all stop signs in the Township and Village on a weekly basis, and replaced damaged or missing ones; assessed roadways for drainage problems and pot holes, and checked for the issuance of culvert permits throughout the Township and Village. Ongoing maintenance of Township vehicles and equipment was performed in house by Highway District staff. The District is not using cold tar sealant on roads because it is bad for the environment.
Assessor – Alan D. Rottmann: Assessor Rottmann stated Kane County got a factor of one from the State of Illinois which means the County will leave assessed values where they are instead of raising assessments. For 2013 assessed values there will be a 4% to 4.5% decline in overall assessed value but taxing bodies will raise their rates to make up for the decline in assessed value. Kane County will mail out tax bills now. The real estate market has been hot the last four months, sales are up, inventory is down. Half the listings get contracts in two to four weeks. Short sales and foreclosures have worked there way out of the market for the time being, but this can change later.
Solid Waste District – Debbie Ballot: Absent. G. VanZandt stated we haven’t heard from Solid Waste for awhile and we are approaching contract time. J. Kupar asked how many companies did they RFP (request for proposals) before the signed contract last time? Answer was four. Denise Morgan stated she is a member of the Solid Waste District. District President Debby Ballot, or she (Denise) will report next month.
Financial Report – Louise McKay: Certified Public Accountant McKay stated Town Fund, Road Fund, and Special Funds each have a total fund favorable budget variance through March 31st. For Open Space the individual line items that are over budget have an offsetting under budget line item except for the unbudgeted transfer out to Capital Improvements. For the fiscal year Open Space actual expenditures were $37,000.00 less then the budgeted expenditures. Town Fund ended the year with a $48,000.00 surplus. Road Fund ended the year with over a $200,000.00 surplus that is designated for additional road resurfacing in fiscal year 2013-2014.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated the monthly volunteer workday will be at Corron Farm Saturday April 13th. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Jack Shouba and St. Charles Park District and Chronicle nature columnist Pam Otto hosted a nature walk in Harley Woods on March 27th. Ken Johnson finished updating prairie conversion timeline information. A staff meeting with a safety inspector revealed items we need to work on in order to comply with OSHA standards at Corron Farm and the Headwaters Conservation Area. Staff is prepping equipment for spring. Portable restrooms are in place. At Anderson Park we are having contractors look at the tennis courts to make recommendations for repair/resurfacing and to get cost estimates so we can begin looking for funding sources. Water is turned on and a prescribed burn completed on April 4th. At Corron Farm Huddleston fixed a drain tile blowout but could not find the leak in the water line near the horse barn. A prescribed burn was done on April 3rd. and was completed except for the woodland. Some hollow trees need to be taken down on the savanna. At the Community Center the garden was burned. At Gray Willows we are burning brush piles and doing invasive tree removal on Tucker Run. At Harley Woods Witness Tree finished their 2012/13 contract and will begin their 2013/14 work. Per Jack Shouba there are encroachment issues by a playhouse built on public land. We found the survey posts. There is a fence on public land. We called Kane County about setbacks. The County says setbacks should be moved ten feet. Supervisor Kupar said he wanted to take a look. K. Bilar continued, we applied for an Illinois Wildlife Preservation Fund Grant for invasive species removal. At the Headwaters Conservation Area the Army Corp of Engineers will monitor our wetland mitigation bank on May 30th by walking it. At LaFox fields the ball leagues will be starting work on adding water lines to all 4 fields. At Poynor Park a prescribed burn was completed April 4th. Plants have been ordered to fill in empty spots in parking lot islands. There is no report on Brown Road Meadows, Mongerson Park, or Town Hall. G. VanZandt stated he noticed a couple shingles came off of Town Hall.
Educational Opportunities at Campton Properties – Vicki Vandiver: Trustee Vandiver stated there is nothing new except she is referring scouts to the open space portion of the Campton Township website for information. Open Space Coordinator Bilar stated that part of the website is not ready. V. Vandiver said she will tell the scouts to contact Township offices if they call her again.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke: G. VanZandt stated the committee discussed cold tar use on driveways causing pollution. What do we do with the runoff? It is better to use plastic emulsion instead of cold tar. Highway Commissioner Gallucci stated the Highway District does not use cold tar on roads.
Supervisor Report – John Kupar: Supervisor Kupar stated:
· The Kane County SWAT team had a successful training session last month at the Township’s Gray Willows Park. Two SWAT teams and one bomb squad was involved in the training. They practiced entry and breaching techniques. SWAT team members were from South Elgin, Batavia, St. Charles, and Kane County.
· The IDNR harvested one deer from Corron Farm last month. It tested negative for Chronic Wasting Disease. The deer was processed at Smoke House Packing in Rockford and the meat was donated to the Northern Illinois Food Pantry.
· Kane County K-9 units would like to use Gray Willows for search and rescue training. They have 12 teams that would use township land. They would like to sign an Inter-Governmental Agreement with Campton Township giving us a Certificate of Insurance for a year.
· The Supervisor had several conversations with Highway Commissioner Gallucci about renting or leasing one of the Road District’s John Deer tractors to the Township. We have agreed the Road District will lease/rent the tractor at $30.00 per hour to the Township. We utilized the Deutz tractor approximately 100 hours per year. This would equate to $3000.00 per year for the John Deer tractor. We will develop an IGA (Inter-Governmental Agreement) and have it ready for discussion and action at our next Board meeting.
· The USGS (United States Geological Survey) called and asked if we would jointly submit a request for proposal (RFP) to the Groundwater Research &Education Foundation. The GREF is funding research projects in the areas of :
1. Groundwater Use & Availability
· Deep Groundwater (What we know, what we don’t know, what we need to know)
· Brackish water treatment/reuse
· Groundwater use studies (scope: local, state, national)
· Aquifer Storage and Recovery
The USGS would like to team with us and the Village of Gilberts in submitting this RFP. In another water related matter, the USGS has been monitoring ground water elevations at the monitor well at the Campton Township Road District and the monitoring well in the northeast quadrant for Campton Township. Groundwater has risen 9 feet at the Road District well and 3 feet in the other monitoring well. This indicates these areas of large volumes of water represent a recharge area. Bob Kay with USGS thinks we may also be able to get money to further improve the Township computer well model.
5. Approval of Minutes:
a. Board Meeting March 12, 2013: Clerk Johansen stated see page 2 under Citizens’ Comments where it states “up to a maximum of 5 deer” would be sampled by the IDNR for chronic wasting disease. In the approved minutes the motion states no number for the quantity of deer to be taken for sampling. G. VanZandt moved the minutes be amended by striking “up to a maximum of 5 deer”. T. Stutesman seconded the amendment of the minutes. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The amendment of the minutes passed. G. VanZandt moved that on page 4 under 9. Claims and Demands, a. Town Fund, the minutes be amended by adding T. Stutesman and V. Vandiver were absent. T. Stutesman seconded the amendment of the minutes. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The amendment of the minutes passed. G. VanZandt moved that the minutes be amended on page 4 under 10. Adjournment, by V. Vandiver being replaced with G. VanZandt as seconding the motion to adjourn; T. Stutesman and V. Vandiver be deleted as voting, and replaced with G. VanZandt; “Trustee VanZandt was absent” be deleted and replaced with T. Stutesman and V. Vandiver were absent. T. Stutesman seconded the amendment of the minutes. In a voice vote J. Kupar, T. Stutesman, V. Vandiver, and G. VanZandt voted aye. Trustee Murphy was absent. The amendment of the minutes passed. T. Stutesman moved the minutes, as amended, be approved. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar, T. Stutesman, V. Vandiver, and G. VanZandt voted aye. Trustee Murphy was absent. The minutes, as amended, were approved.
6. Citizens’ Comments: Peter Kelly stated he is surprised and favorably impressed that Campton Township has a surplus.
7. Old Business – Presentation and Discussion for Action:
a. Review and Act Upon Use of Gray Willows Residence for Veteran Use: T. Stutesman moved agenda item 7.a. be tabled. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Cyclocross Event at Anderson Park Sunday, November 3, 2013: J. Kupar stated it’s the eighth time we have had this event here. How many people do you expect? Rob Kelly speaking for Cyclocross stated about 600. The parking is fantastic here. The first race is 8:00 a.m. Sunday November 3rd. J. Kupar stated your group has a great track record. The agreement states Cyclocross carries its own liability insurance that names Campton Township as additional insured, has waivers of liability from participants, will restore Anderson Park to its original condition, and will provide a security deposit in the amount of $500.00. G. VanZandt moved the Board approve the Cyclocross agreement. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
b. Review and Act Upon Natural Area Service Contracts: G. VanZandt moved the Board approve the Encap quote of $9,130.00 for 2013 seasonal weed control at the Headwaters Conservation Area phase I. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
J. Kupar moved that agenda item 8.c. be moved to follow agenda item 8.g. The motion was seconded by T. Stutesman. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
d. Review and Act Upon Campton Road District Budget and Appropriations Ordinance 13-1R: G. VanZandt moved the Board approve the Campton Township Road and Bridge Fund Budget and Appropriation Ordinance NO. 13-1R. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The Ordinance passed.
e. Review and Act Upon Campton Township General Town Fund Budget and Appropriation Ordinance 13-1T: G. VanZandt moved the Board approve the Campton Township General Town Fund Budget and Appropriation Ordinance NO. 13-1T. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The Ordinance passed.
f. Review and Act Upon Approval Line Item Amendments to Fiscal Year 2012-2013 Budget: V. Vandiver moved the Board approve the Town Fund, Capital Improvement, and Road District Line Item Budget Adjustments for the Fiscal Year 2012-2013. The motion was seconded by T. Stutesman. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
g. Review and Act Upon Approval of Year End Fiscal Report March 31, 2013 for Annual Meeting: V. Vandiver moved the Board approve the Campton Township Annual Report – April 1, 2012 to March 31, 2013. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
c. Review and Approve the Annual Town Meeting Open Space Presentation: Denise Morgan and Kristen Bilar previewed the Open Space 20 Year Plan that will be presented at the Annual Town Meeting covering Corron Farm, the Headwaters Conservation Area, Poynor Park, Mongerson, Brown Road Meadows, Harley Woods, Easements, and Additional Acreage. They discussed short-term goals (2001 – 2008), mid-term goals (2009 – 2014), and long-term goals (2015 – 2020); and whether each goal has been completed, is in progress, or in the future. Twenty-one short-term goals have been completed, six are in process, and four are not completed. Seven mid-term goals have been completed, eight are in process, and seven are not completed. The long-term goals (2015 – 2020), seventeen of them, remain to be completed. Applause and thanks was given at the completion of the power point presentation. T. Stutesman moved the Board approve the Annual Town Meeting Open Space Presentation. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
h. Discuss and Act Upon Ag License/lease Policy: J. Kupar stated he has a letter asking to farm a portion of Campton open space. He asked if is there a qualification situation how do we deal with this. What is our policy? How do we determine who farms it? How do we maintain fair value? K. Bilar stated we have until December to decide this. G. VanZandt moved the Board direct staff to start investigating the development of an ag. lease policy and report back to the Board next meeting. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
i. Review and Act Upon Approval of Deputy Clerk: Clerk Johansen presented the Board with his request to appoint Louise McKay Deputy Clerk. G. VanZandt moved the Board appoint Louise McKay Deputy Clerk. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the Capital Improvements Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed.
10. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Vandiver and Murphy were absent. The motion passed and the meeting adjourned.
Respectfully Submitted,
Richard Johansen, Clerk