1, 2, 3. The April 5, 2012 Board meeting was called to order by Supervisor Kupar at 7:30 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt present. Trustee Stutesman was absent at roll call, but arrived shortly after.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we haven’t had snow so we are catching up on spring. Everything is ahead of schedule. Brine was prepared for tanks and trucks, and roadways were treated with brine (geo-melt and salt) on a weekly basis during weather with temps below 32 degrees; untreated salt was mixed with geo-melt for future use; the plow/spreader was removed from 2 plow trucks and replaced with a gravel box; untreated salt was moved from the salt dome to the salt shed to mix with geo-melt; reviewed salt requirements for 2012/13 and placed an order with the county; (anticipating increased cost for salt next winter we filled both buildings with salt because of low cost now); reviewed slurry projects for 2012/13; reviewed 2012 spring project plans; picked up and hauled numerous loads of gravel to the district yard for summer use; distributed gravel where needed on shoulders of various roads; met with residents regarding water problem at driveway entrance in Hastings subdivision and proposed culvert/drainage issues in Hidden Oaks; picked up dead animal carcasses; cut trees/ground stumps on Beith and Townhall Roads; used Bobcat and swept up cemetery entrance on Garfield Road to clear rocks and debris, and also at Highway District facility on Route 47; shored up shoulder by adding gravel on Beith Road shoulders; did garbage pickup on Beith, Anderson, Old Burlington, Denker, Old LaFox, Brown, Bolcum and Campton Hills Roads; did brush pickup on Colt Drive, and in the Windings subdivision; did a signage/bollard installation on the bike path entering Prairie Lakes subdivision from Abby Glen; evaluated proposed drainage projects for 2012; prepared drainage plans for Cheval De Sal on Faireno, Whirlaway, and Citation; replaced culvert on Anderson and Beith roads (west); cleaned storm grates of debris; chainsaws were repaired and sharpened for tree trimming use; cold patch was placed on Fox Mill Blvd.; a ditch was dug out and a 6” tile installed on Margie Lane, and the area restored with dirt and seed; created a new street sign list for the Farmstead subdivision to replace worn out street signs; maintenance of Township vehicles was performed in house by Township staff; inspection of roads throughout the Township and Village was done looking for drainage problems and potholes; pothole repairs were performed throughout Lily Lake; pothole repair with cold patch was performed throughout Campton Township and the Village of Campton Hills; stop signs were checked throughout the Township and Village and damaged or missing ones replaced; turf repair and restoration caused by plow damage was done throughout the Township and Village; and computers were down for several days due to extensive computer failure, primarily using in-house staff to regain use and save files and data.
Assessor – Alan D. Rottmann: Assessor Rottmann stated we are working on the 2012 assessment valuations and have the goal of turning in the books by June 13th. He thinks this years tax bills will be mailed on time by May 1st., and the first payment due on June 1st, and the second one due by September 1st.
Solid Waste District – Barbara Boissonnas: C. Boissonnas stated the Town Board will have to vote on a new Solid Waste Trustee at our next meeting.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the entire fiscal year 2011/12 financial report is posted on the Community Center windows for the public to see in preparation for our Annual Town Meeting next week on April 10, 2012. There is a surplus in the Town and Road Funds, including a particularly large surplus in the Road Fund due to the mild winter. Do we want to transfer that to the Capital Development Fund? J. Kupar answered yes, we just want that for a placeholder. L. McKay continued, she went to training for workers comp. The Township got a refund from TOIRMA (Township Officials of Illinois Risk Management Association).
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator K. Bilar stated our monthly volunteer workday will be April 14th. at Corron Farm. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. The Great Western Trail cleanup will be Saturday April 28th. We will meet at the Community Center at 8:45 a.m. We are cleaning/organizing files at Lily Lake and in the Community Center basement in preparation for disposal. The burn season was not very successful due to warm/wet/windy weather and the lack of staff. Mowing season has begun. Mickey, Jordan, and Dave are returning as summer seasonals. Open Space staff is preparing for the Annual Meeting. J. Shouba and K. Bilar attended the Ferson-Otter Creek watershed meeting and discussed the need for data monitoring. Possible collaboration with municipalities would reduce the cost for all. At Anderson Park the prescribed burn was completed. Multifloria rose was cut and herbicided, mulch added to the playground, and a discussion was had with the Village about parking issues. At Corron Farm there was brush clearing and herbiciding in the woods, box elder trees south of the chicken coop were cut down, garlic mustard and wild chervil in the woods were sprayed, and a partial prescribed burn was completed. At the Community Center mulch was added to the playground. At Gray Willows Trotter continued work April 4th on emergency culvert and drainage repairs. At Harley Woods Witness Tree continued invasive species removal, a controlled burn was completed, and a wildflower walk scheduled. At the Headwaters Conservation Area a partial prescribed burn was completed, mulch was added to the playground, old farm fencing was removed from the tree line south of the pole barn, and tree trimming was done to clean up dead limbs in the fence line south of the pole barn. At Poynor Park mulch was added to the playground, and a prescribed burn completed. At Town Hall display cases were delivered and a broken tree limb hanging over the Wasco Nursery parking lot was removed. There is no report on Brown Road Meadows, LaFox Fields, Mongerson Park, or easements.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar: R. Linke stated he is taking over as Chairman. Greg VanZandt is joining the Committee. They meet at the First Congregational Church in Fox Mill the fourth Tuesday at 7:00 p.m.
Engineering Update – Rob Linke: Engineer Rob Linke stated emergency culvert repairs began at Gray Willows yesterday. A letter from the DNR (Department of Natural Resources) said the wing wall repairs are maintenance so we do not need a permit. The county said they will defer to the Village. Chris Ranieri with the Village said a permit is not necessary. Army Corps originally focused on environmental issues but issued an after the fact permit for safety reasons. Active Excavating is doing the work. The culvert itself seems solid. The wing wall repairs continue next week. Erosion issues around the dam will be addressed this summer.
Supervisor Report – John Kupar: Supervisor Kupar stated we received the Wetlands Mitigation Bank Monitoring Report for Phase II of the Blackberry Creek Headwaters Conservation Area. Important elements of the report are
We continued working on the letter of credit with our township attorney. We decided the letter of credit should be an irrevocable letter of credit drawn from a bank and not a corporation. We are still working on the Gail Borden Library annexation issue. C. Boissonnas will file a FOIA request with the Library District to obtain the Annexation Ordinance for two of the three parcels of Corron Farm that were annexed, and when we get it we will revisit the issue with our Township attorney. Assessor Rottmann stated the Library District annexed homeowners’ back yards leaving the houses out. He has subdivisions where the back yards of the whole area have been annexed.
5. Approval of Minutes:
a. Board Meeting March 13, 2012: G. VanZandt moved the minutes of the March 13, 2012 Board meeting be approved. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy and VanZandt voted aye. The motion passed.
6. Citizens’Comments’: Clerk Johansen stated Tuesday May 8th is Township Topics day in Springfield. This is the opportunity for township officials to speak to our state Representatives and Senators in regard to our concerns regarding townships. Unfortunately that date conflicts with our normal township meeting date. The Clerk suggested the Board move its meeting date in order to enable township officials to attend Township Topics Day in Springfield with proper notice to be provided to the public by the Clerk.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Gail Borden Library District Annexations of Campton Township Properties: G. VanZandt moved the Board table agenda item 7. a. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon the Letter of Credit for HCA Wetland Mitigation Bank Phase II with The Conservation Foundation serving as third party designee: J. Kupar stated he doesn’t mind The Conservation Foundation being the third party designee. G. VanZandt moved the Board require an irrevocable letter of credit to be included in the Township’s agreement with V3, and the letter shall be drawn upon a bank meeting criteria determined by the Township attorney. Furthermore, the third party beneficiary shall be either Campton Township or the Conservation Foundation after consultation with the U.S. Army Corps of Engineers, Chicago District. The motion was seconded by E. Murphy. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
c. Discuss and Act Upon Ride-in-Kane Request: L. McKay stated this is a request to use Ride in Kane funds for a ride to work. T. Stutesman stated our policy is to use these funds for rides for medical needs. J. Kupar stated we only have $2000 per year for this program and we need that for medical. He stated the Boards direction is for L. McKay to look for alternate funding sources. T. Stutesman moved the Board reaffirm existing guidelines that Ride in Kane is for medical needs only. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Rescheduling the Regular Board Meeting of May 8, 2012: J. Kupar, Trustee VanZandt, Clerk Johansen, and Assessor Rottmann stated they will attend Township Topics day in Springfield on Tuesday May 8th. J. Kupar stated we can car pool there. J. Kupar moved the Board reschedule the regular Board meeting of Tuesday May 8, 2012 to Wednesday May 9, 2012 at 7:30 p.m. at the Campton Township Community Center. The motion was seconded by E. Murphy. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon Budget and Appropriation Ordinance General Town Fund #12-01T: T. Stutesman moved the Board approve the Budget and Appropriation Ordinance of the General Town Fund #12-01T. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The Ordinance passed.
c. Review and Act Upon Budget and Appropriation Ordinance Road District Fund #12-01R: G. VanZandt moved the Board approve the Budget and Appropriation Ordinance of the Road District Fund #12-01R. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The Ordinance passed.
d. Review and Act Upon Approval Line Item Amendments to Budget Fiscal Year 2011-2012: E. Murphy moved the Board approve the Line Item Amendments to the budget of the 2011-2012 fiscal year. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
e. Review and Act Upon Approval of Year End Fiscal Report March 31, 2012 for Annual Meeting: C. Boissonnas moved the Board approve the year end fiscal report of March 31, 2012 for the Annual Town Meeting. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
f. Review and Act Upon Town Hall Interior Lead Paint Removal and Repainting: K. Bilar stated this is the same painting contractor that did the lead paint removal and repainting on the outside. They are EPA certified for lead paint abatement. G. VanZandt asked do we have the money for this? J. Kupar stated yes. G. VanZandt moved the Board approve Town Hall interior lead paint removal and repainting by Leo’s Painting Corp. in an amount not to exceed $10,000.00. Before work is started Leo’s Painting Corp. is to present Campton Township with a certificate of insurance and current EPA certification for lead abatement. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
9. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
b. Open Space Fund: E. Murphy moved the Board approve the claims and demands on the Open Space Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
c. Capital Improvement Fund: C. Boissonnas moved the Board approve the claims and demands on the Capital Improvement Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
10. Executive Session – Review Executive Session Minutes: Tabled.
11. New Business –
a. Discuss and Act Upon approve Executive Session Minutes: T. Stutesman moved the Board table agenda items 10., 11., and 11. a. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
12. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed and the meeting adjourned at 9:17 p.m.
Respectfully Submitted,
Richard Johansen
Clerk