The April 8, 2004 Board meeting was called to order by Supervisor Anderson at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Judy, and Kupar present. Trustee Gillen was absent.
Reports:
Sheriff – Sergeant Collins: Sergeant Collins presented the Board with a press release regarding the proper use of all terrain vehicles (ATV’s), and off-road motorcycles. It is illegal to operate such vehicles on any street, highway, or roadway, including the shoulder and ditches, except when crossing at a 90 degree angle, after coming to a stop, and yielding to all pedestrian and vehicle traffic. It is also illegal to operate such vehicles on publicly owned land, or in a nature preserve, or on or near a railroad or railroad right of way. They cannot be operated on private property without the written or verifiable verbal consent of the property owner. On private property ATV’s are legal if operated safely and if they do not throw up too much dust on adjacent property. The Sheriff will educate the public first and then enforce. When the Sheriff sees improper use, a $75.00 citation will be issued and the vehicle will be towed. The rules for snowmobiles are different. Illinois Conservation Police deal with snowmobiles.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated last month there was little vandalism – only four stop signs had graffiti. He continues removing nonconforming stop signs and replacing with larger high intensity signs: Foxwood Ln. and Bolcum Rd., Crestwood and Briarwood Dr., Danker and Bolcum Rds., Osage Dr. and Old Burlington Rd., Ponderosa and Campton Hills Rd., Citation Ln. and Whirlaway Dr., and Anderson Rd. and Blue Larkspur Ln. Existing street signs were replaced with new signs on Loblolly Ln., Hidden Oaks Rd., and Highpoint and Campton Hills Rd. The road crew picked up and chipped trees and brush on Campton Hills Rd., Campton Township Park, Old LaFox Rd., Fox Wood Ct., and Cranston Rd. Woodchips were dropped off to residents who requested them. March 16, 17, and 18 snow plowing and salting was done. Landscaping was done in the Windings due to snowplow damage. All small intersections were swept on a weekly basis. Potholes were repaired with cold patch throughout the Township. Continued maintenance of Township vehicles and equipment. A four car graveled parking area was installed on the shoulder of Brown Road by the bike path for people who use the bike path. A three foot wide by three feet deep sinkhole on Carl Sandburg Road was dug out and repaired. A second on James Mitchner was also repaired. The Burning Tree drainage project construction begins April 15 and should be completed by May 1st. Old LaFox will be closed around the bend and there will be an indirect route to get to New Burlington Road. This is a joint project with the County to remove old culverts and replace with new larger culverts for storm water drainage. For project preparation we saw cut seven driveways on Old LaFox Road. The Township Newsletter is completed and will be mailed with a yellow insert with guidelines for brush pick up. May 2nd begins the first week of brush pick up north of Route 64. The second week will be south of Route 64. Finally the State and County are putting in preliminary electrical work for a stop light at the intersection of LaFox Road and Route 38.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he has begun the 2004 assessments. Tax bills will be in the mail the first week of May.
Open Space Committee – Judy Hines: Judy Hines was absent. Kathy Judy, a member of the Open Space Committee, stated the Committee recommends the Board proceed with the final Open Space purchases. This can be discussed in Executive Session.
Park and Recreation Committee – Jim Giase: Jim Giase was absent. N. Anderson stated Jim reiterates to the Board the need for more baseball, softball, football and soccer fields at the Pointer site. R. Manser stated the Board needs to work on a bid package for the fields. Township Administrator Glas stated the existing fields are fully used, parking is adequate, and the bathrooms are open. Dave Corron is locking the Park entrance every night. R. Manser asked do we have enough in the budget to bring in high school kids for maintenance on the fields? Answer was yes. J. Kupar asked can we have someone there until sunset. Answer was yes. R. Manser stated there are 2100 kids playing now. That alone fills the fields up. Direction of the Board is for staff to begin working on a bid package for active recreation fields on Pointer.
Supervisor – Neal Anderson: Supervisor Anderson stated the trail into field six is finished and the outfield seeded. D. Corron cleared brush out of the area. Staff is working on the Annual Town Meeting which is next Tuesday at 7:30 p.m. in this building. K. Judy stated we will be planting 100 Oak saplings in the savanna at Corron Farm. We need volunteers for that.
Approval of Minutes:
a. Public Hearing for Resolution Adopting Third Amendment to the Campton Township Open Space Plan March 9, 2004: R. Manser moved the Board approve the minutes of the Public Hearing for the Resolution Adopting the Third Amendment to the Campton Township Open Space Plan of March 9, 2004. The motion was seconded by K. Judy. On a voice vote Supervisor Anderson and Trustees Manser and Kupar voted aye. Trustee Judy abstained because she was not present during this hearing. Trustee Gillen was absent. The motion passed.
b. Public Hearing Tentative Budget and Appropriation Ordinance General Town Fund 04-01T March 9, 2004: J. Kupar moved the Board approve the minutes of the Public Hearing on the Tentative Budget and Appropriation Ordinance of the General Town Fund 04-01T of March 9, 2004. R. Manser seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
c. Public Hearing Tentative Budget and Appropriation Ordinance General Road District Fund 04-1R March 9, 2004: R. Manser moved the Board approve the minutes of the Public Hearing on the Tentative Budget and Appropriation Ordinance General Road District Fund 04-1R March 9, 2004. J. Kupar seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
d. Board Meeting March 9, 2004: J. Kupar moved the Board approve the minutes of the Board meeting of March 9, 2004. R. Manser seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
e. Special Board Meeting March 25, 2004: R. Manser moved the Board approve the minutes of the Special Board Meeting of March 25, 2004. J. Kupar seconded the motion. J. Kupar moved to amend the minutes by deleting “put a”, and replacing it with “increase the” in sentence two under “Review and Act Upon the Prospectus from V3 …” The motion to amend the minutes was seconded by R. Manser. In a voice vote on the motion to amend the minutes Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion to amend the minutes passed. In a voice vote on the motion to approve the minutes, as amended, Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion to approve the minutes, as amended, passed.
Citizens’ Comments: None.
Planning Commission: None.
New Business – Presentation and Discussion for Action: R. Manser moved the Board move Agenda item c. up to first under New Business. The motion was seconded by J. Kupar. In a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
c. Review and Act Upon Request for Use of Tennis Courts at Campton Township Community Park. K. Judy moved the Board approve the concept of the request for use of the tennis courts for lessons pending an agreement to be presented at the next meeting. The motion was seconded by R. Manser. Tim Matacio stated he is the tennis coach at St. Charles North High School and he is applying to use the Campton tennis courts for students under his supervision. This is the St. Charles Junior Tennis Association and it would be for first through fourth grade. He has insurance from the U. S. Tennis Association for students under his supervision. J. Kupar asked does he charge for this. Answer was yes, $92.00 for eight hours of instruction. R. Manser asked are you a non profit organization. Answer was yes. R. Manser asked would this displace residents who use the courts. K. Judy stated she doesn’t see people using the courts in the morning. She doesn’t see a problem with a sign reserving the courts in the morning. T. Matacio stated there are two courts. He requests the use of the courts from 8:00 a.m. to noon, from Monday to Thursday, with Friday as a rain make up day. The lessons start on June 7th. and end on July 29th. We can prepare a sign listing our hours for posting on the courts. This is for students from Bell Graham and Wasco School. J. Kupar asked how many kids participate. Answer was up to 96 if everything fills. Probably it will be half that many. N. Anderson stated maybe if someone shows up you could accommodate them, and we could do this on a trial basis. R. Manser stated could you let six kids who can’t afford it take the lessons for free. Township Administrator Glas stated we do have a need based list of children in the community. T. Matacio stated six scholarship kids would be fine. Administrator Glas stated next month we will have an agreement prepared together with insurance so that this can be finalized. In a voice vote on the motion Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
a. Review and Act Upon Recommendation for Auditor for 2003-2004 fiscal year: R. Manser moved the Board approve Crandall, Crandall, and Baert, P.C., Certified Public Accountants, as the auditors of Campton Township. The motion was seconded by K. Judy. Township Administrator Glas stated we sent this out for bid to three firms. One didn’t return because it is tax season. The other two returned and Crandall, Crandall, and Baert is still the lowest bid. This has to be approved at the Annual Town Meeting by the electors. The Board recommends and the Town electors decide. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
b. Review Financial Statements for Annual Town Meeting: R. Manser moved the Board approve the financial statement of the General Town Fund for the Annual Report to be given at the Annual Town Meeting. The motion was seconded by J. Kupar. K. Judy stated the water study comes out of the Town Fund. It cost $90,000. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. R. Manser moved the Board approve the financial statement of the Capital Development Fund for the Annual Report to be given at the Annual Town Meeting. K. Judy seconded the motion. N. Anderson stated this fund has a zero balance because the money was spent and we didn’t add additional funds. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. R. Manser moved the Board approve the financial statement of the Park and Recreation Fund for the Annual Report to be given at the Annual Town Meeting. The motion was seconded by J. Kupar. Township Administrator Glas stated the Township can get land or cash from land developers now, when before we could only get cash. Land would go to the Kane County Forest Preserve instead of us, because we had no Open Space Program. Now our Open Space Program allows us to maintain land, so we are eligible to get land, or cash, when land development moves in. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. J. Kupar moved the Board approve the financial statement of the General Assistance Fund for the Annual Report to be given at the Annual Town Meeting. R. Manser seconded the motion. Township Administrator Glas stated general assistance is something that doesn’t fit into any of the other categories. We haven’t levied for this in years – since before she was here. The fund built up over previous years but has been depleted in recent years because of the economic downturn. For the near term there is enough in the fund. R. Manser stated he is concerned that a general assistance case involving catastrophic illness would be a problem for us. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. J. Kupar moved the Board approve the financial statement of the Open Space Fund for the Annual Report to be given at the Annual Town Meeting. R. Manser seconded the motion. Township Administrator Glas stated she hand delivered the paperwork for the easement of 77 acre feet of water storage capacity at the Headwaters wetland conservation area. Harbaugh, with Kane County, thinks it will work. There needs to be an agreement for storm water holdback. We need to sit down with them. K. Judy stated we engineered our way out of the problem. Answer was yes. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. R. Manser moved the Board approve the financial statement of the Road and Bridge Fund for the Annual Report to be given at the Annual Town Meeting. The motion was seconded by J. Kupar. K. Judy asked, they have a drug testing line item? Administrator Glas answered yes. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed. J. Kupar moved the Board approve the financial statement of the Road and Bridge Reserve Fund for the Annual Report to be given at the Annual Town Meeting. The motion was seconded by R. Manser. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
d. Review and Act Upon Proposals for Design, Construction, Documentation, and Administering project for the Headwaters Conservation Area Project: Township Administrator Glas stated the two proposals are very different. She and Jack Shouba think the Board members should go and see these sites. It’s a big decision. We need to evaluate how they have performed in the past. J. Kupar moved the Board table acting upon proposals for design, construction, documentation, and administering project for the Headwaters Conservation Area project. The motion was seconded by R. Manser. On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
Old Business – Presentation and Discussion for Action: None.
Claims and Demands for Payment:
Town Fund: J. Kupar moved the Board approve the claims and demands on the Town Fund. R. Manser seconded the motion. R. Manser asked are the contributions by request? Township C.P.A. McKay stated it’s in the budget Board members recommended. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
Open Space Fund: J. Kupar moved the Board approve the claims and demands on the Open Space Fund. R. Manser seconded the motion. In a roll call vote on the motion Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
Park and Recreational Fund: R. Manser moved the Board approve the claims and demands on the Park and Recreational Fund. J. Kupar seconded the motion. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed.
Executive Session – Land Acquisition: K. Judy moved the Board go into Executive Session and include Township Administrator Glas and Township botanist Shouba. R. Manser seconded the motion. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed at 9:15 p.m. A five minute break was taken. Clerk Johansen prepared the tape recorder.
Adjournment: Supervisor Anderson reconvened the regular session at 9:55 p.m. J. Kupar moved the Board adjourn. K. Judy seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen was absent. The motion passed and the Board adjourned at 9:56 p.m.
Respectfully Submitted,
Richard Johansen
Clerk