1. 2. 3. The April 9, 2009 Board meeting was called to order by Supervisor Anderson at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy present.
4.Reports:
Sheriff - Wasco Substation Community Policing – Lt. Williams: Absent.
Highway Commissioner - Sam Gallucci: Highway Commissioner Gallucci’s report stated from 3/2 through 3/18 road repair was done on Lenz Road, the east end of McDonald and Crawford Road, McDonald Road and Tall Pines Road, the west end of McDonald Road and Kendall Road, and cold patching was done on McDonald Road, Kendall Road, Lenz Road, and Crawford Road for the Village of Campton Hills in Plato Township; a new culvert was installed on Lenz Road for the Village of Campton Hills in Plato Township; two crewmen worked seven hours filling potholes for the Village of Lily Lake; the road crew plowed and salted on 3/29, plowed back snow on all streets and intersections throughout Campton Township, the Village of Campton Hills, and Campton Hills in Plato Township; continued to patrol roads throughout Campton Township and the Village of Campton Hills for drainage problems, pot holes, and culvert permits; continued to repair potholes with cold patch throughout Campton Township and the Village of Campton Hills; cut and chipped trees on Campton Hills Road due to wind damage; did road repair and cold patching on Harley Road from 3/16 through 3/20; assessed lawn damage throughout Campton Township and the Village of Campton Hills for spring repair with dirt and grass seed; checked all Stop signs in Campton Township and the Village of Campton Hills on a weekly basis and replaced damaged or missing ones; and performed ongoing maintenance on township vehicles and equipment by staff in house.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he is working on the 2009 assessments. Tomorrow is the deadline for anybody who is unhappy with the Kane County Board of Appeal’s decision to file an appeal with the State of Illinois. He already advised some people to appeal to the State.
Solid Waste District – Becky Lambe: Solid Waste District member Lambe stated the District hired a consultant to advise them on the contract letting process for next year. If Waste Management proposes reasonable rates they may renew with them. If not, they will go out for a full RFP (Request For Proposal) from other venders. On May 10th she will resign from the District to begin a term as Trustee with Campton Township. Jack Berry will also leave in May because of term limits. She has two candidates interviewed as possible replacements. When Waste Management redid their Campton Township routes they reduced their carbon footprint by an increase in efficiency. Village of Campton Hills President Patsy Smith asked if there is an interest on the part of Waste Management to work with Village businesses? Answer was the District is looking at it but there are a number of issues involved. For example McDonalds needs frequent pick ups.
Staff Update on Open Space – Jack Shouba: Open Space Development Coordinator Shouba stated we completed prairie burns at Corron Farm, Harley Woods, and the Headwaters. V-3 has not burned their part of the Headwaters yet. Our monthly prairie docs. volunteer day is this Saturday April 11th at Harley Woods from 9:00 a.m. to noon. The Poynor Park grand opening day ceremonies will be Saturday May 9th with soft ball games, a nature tour, and refreshments. At Anderson Park the concern is the baseball diamond is kind of close to the neighbor. We need to locate the boundary line but we put up a sign not to retrieve balls. We need to survey our property to get back part of the townships land. We may use a metal detector to try to find the stakes.
Village of Campton Hills – Patsy Smith: Village of Campton Hills President Smith stated we are coming to the second anniversary of our Village. It’s third election was just completed and three advisory referenda questions were asked. First was whether the Village should seek an intergovernmental agreement with Campton Township to help the township maintain open space. Second was whether the Village should adopt a dark skies ordinance. And third was whether Wasco’s identity should be preserved. The answer to all three was yes. The Village is busy filing for stimulus grants with the American Investment and Recovery Act. We are contacting influential people to see if money is available for our shovel ready flood and drainage problems. The Village founded Economic Development, Businessman’s, Beautification, and Rotary Club Committees. The Beautification Committee was necessary to get the right to beautify the right-of-way (ROW).
Supervisor – Neal Anderson: Supervisor Anderson stated its important everybody vote. Turnout in the recent election was 24 %.
5. Approval of Minutes:
a. Board Meeting March 10, 2009: T. Stutesman moved the Board approve the minutes of the meeting of March 10, 2009. J. Kupar seconded the motion. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
6. Citizens Comments: Sue Sobieski with Wasco Girls Fast Pitch stated Poynor Park was well thought out and they are excited about the grand opening on May 9th. They want to dedicate one of the fields to a 25 year resident, a leader of boy scouts, a middle school volunteer, Secretary to Wasco Girls Fast Pitch, and a coach for fourteen years. This is Bob Truesdell who recently passed away. They would like to have his daughter Christy throw out the first pitch. S. Sobieski also stated she requests 8 days beginning April 20th for girls to have 23 practices at Anderson Park in order to complete their schedule. J. Kupar stated since these two things are not on tonight’s agenda we can have a special meeting to do this. N. Anderson stated we have a week to work the scheduling out. S. Sobieski stated these 23 practices are with her putting two teams on a field. Bill Morrow of Wasco Diamonds stated he had no problem working with Wasco Girls Fast Pitch for an hour and a half per field. (the two parties adjourned to the conference room to negotiate scheduling).
7. Planning Commission: Plan Commission Chairman Morgan stated there is nothing new from the Elburn Station development. The Settlements of LaFox are asking for a minor Planned Unit Development (PUD) adjustment to put in a modified land application treated waste water system. The developer thinks it is too expensive to tie into Mill Creek. This gives us the opportunity to get the land around the kame donated to Campton Township. Corron Farm has landmark status. To do anything to the exterior of buildings requires County approval. Mark VanKirkoff with the County offered his services to interact with the contractor on the farmhouse porch to see that it meets historic preservation standards regarding materials used, and what is saved, and what is not.
8. Old Business – Presentation and Discussion for Action: Nothing.
9. New Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Rain Gauge at Corron Farm for Research: Township Administrator Glas stated the rain gauge would need to be in a fenced area away from people and animals. J. Kupar moved the Board approve the Illinois State Water Survey installing a rain gauge at Corron Farm for research. T. Stutesman seconded the motion. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
b. Discuss and Act Upon Purchasing Policy: T. Stutesman moved the Board discuss purchasing policy. K. Judy seconded the motion. Township Administrator Glas stated Trustee Boissonnas wrote this three page proposed Campton Township Purchasing Policy dated April 9th, 2009. C. Boissonnas stated anything above $20,000 has to be bid, and anything below that does not have to be bid. The question is under what circumstances can staff or the fiscal officer make the decision about how much money can be spent, and how much oversight does the Board want to exercise over spending? He thinks $5,000 is a reasonable amount to allow for staff to work with others without going through a formal process. For purchases from $5,000 to $20,000 see page 2. Per Township C.P.A. McKay there is hardly anything in the budget over $5,000. N. Anderson stated even small purchases need to go through the Supervisor. T. Stutesman stated authority to approve $5,000 may give too much authority to the Administrator. C. Boissonnas stated he does not think to delegate to any one person authority to spend money. J. Kupar stated anything over $1000 should require the Supervisor to sign off. C. Boissonnas stated we should add a Board member because it’s not always possible for the Supervisor to be there. Administrator Glas stated the Supervisor is required to sign all invoices but often it’s after the fact. Township C.P.A. McKay stated the Assessor approves his invoices, the Highway Commissioner approves his invoices, and the Supervisor approves his invoices. C. Boissonnas stated he is not hearing more about the role of the Board in finances regarding his proposed Purchasing Policy. We cannot delegate this to the Administrator or the Supervisor. The question is how do we approve purchases before they occur, and not after. T. Stutesman stated $1000 is enough to trigger review by the Board. Administrator Glas stated, for example, the garage door at the Headwaters is off its track, and we have two quotes, one for $2500, and the other for $3500, and we are waiting for a third. J. Kupar asked would you be paralyzed if you couldn’t spend over $1000 without approval of the Board. That is emergency spending, so you are ok to spend it. T. Stutesman stated $1000 could trigger Board approval by the Supervisor or the senior Trustee. J. Kupar stated regarding item B. on page two of the proposed Purchasing Policy, we do not want verbal quotes, but written quotes. T. Stutesman stated he withdrew his motion to discuss purchasing policy. K. Judy stated she withdrew her second of the motion to discuss purchasing policy. K. Judy moved the Board table agenda item 9. b. Act Upon Purchasing Policy. T. Stutesman seconded the motion. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
c. Discuss and Act Upon Appointment of Committee for Land Management: J. Kupar moved the Board approve appointing Ken Johnson and Jerry Johnson members of the Committee for Land Management, and Trustee Tom Stutesman as Board Liaison with the Committee. The motion was seconded by C. Boissonnas. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
d. Discuss and Act Upon Corron Farm Buildings – Roof for Horse Barn: Administrator Glas stated the Historical Commission approved using ship sheeting with the steel roof, and leaving the original boards without using plywood, because plywood is not period for the structure. J. Kupar moved the Board approve re-roofing the Corron Farm horse barn using steel roofing by the lowest responsible bidder, not to exceed $35,000. The motion was seconded by T. Stutesman. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
e. Discuss and Act Upon End of Year Financial Statements for Annual Meeting: J. Kupar moved the Board approve the End of Year Financial Statements for the Annual Town Meeting. T. Stutesman seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
f. Discuss and Act Upon Budget and Appropriation Ordinance General Town Fund #09-1T: T. Stutesman moved the Board approve the Campton Township Budget and Appropriation Ordinance General Town Fund #09-1T. C. Boissonnas seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
g. Discuss and Act Upon Budget and Appropriation Ordinance Road and Bridge Fund #09-1R: T. Stutesman moved the Board approve the Campton Township Road and Bridge Fund Budget and Appropriation Ordinance 09-1R. K. Judy seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
h. Discuss and Act Upon Ride in Kane New Freedom/JARC Service Agreement: T. Stutesman moved the Board approve the Ride in Kane New Freedom/JARC Service Agreement. C. Boissonnas seconded the motion. J. Kupar asked is this in the budget? Township C.P.A. McKay stated there is no money left after the $2000. Administrator Glas stated we can put in the agreement when the $2000 is gone the program ends. T. Stutesman stated he withdrew the motion. C. Boissonnas stated he withdrew the second of the motion. T. Stutesman moved the Board table agenda item 9.h. Act Upon Ride in Kane New Freedom/JARC Service Agreement. C. Boissonnas seconded the motion. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
i. Discuss and Act Upon Annexation of Open Space Parcels into Village of Campton Hills: Trustee Judy prepared the proposed three page Petition for Annexation to the Village of Campton Hills. K. Judy stated Corron Farm was disconnected from the Village by court order. We want police protection there so we want it annexed back into the Village. She asks the Board to table this agenda item for her to do further research. K. Judy moved the Board table agenda item 9. i. Act Upon Annexation of Open Space Parcels into Village of Campton Hills. The motion was seconded by T. Stutesman. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
j. Discuss and Act Upon Grant Application for NRCS Economic Stimulus Projects for Open Lands: K. Judy moved the Board approve applying for grants for NRCS Economic Stimulus Projects for Open Lands. The motion was seconded by T. Stutesman. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: J. Kupar moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed.
c. Park and Recreational Fund: Nothing.
11. Executive Session – Land Acquisition and Review Executive Session Minutes: K. Judy moved the Board go into Executive Session for the purpose of discussing land acquisition, reviewing Executive Session minutes, and including Open Space Development Coordinator Shouba, and Township Administrator Glas. The motion was seconded by T. Stutesman. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed and Executive Session began at 9:45 p.m.
12. New Business – Approve Executive Session Minutes: Supervisor Anderson reconvened the regular session at 10:25 p.m. T. Stutesman moved the Board approve the Executive Session minutes of March 10, 2009. J. Kupar seconded the motion. In a roll call vote Supervisor Anderson and Trustees Kupar, Boissonnas, and Stutesman voted aye. Trustee Judy voted no. The motion passed.
13. Adjournment: C. Boissonnas moved the Board adjourn the meeting. K. Judy seconded the motion. In a voice vote Supervisor Anderson and Trustees Kupar, Boissonnas, Stutesman, and Judy voted aye. The motion passed and the meeting adjourned at 10:26 p.m.
Respectfully Submitted,
Richard Johansen
Clerk