1. 2. 3.  The August 13, 2013 Board meeting was called to order by Supervisor Kupar at 7:30 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt present. 

4. Reports:

     Highway Commissioner – Sam Gallucci: G. VanZandt stated on Campton Hills Road before LaFox Road there is a branch covering a traffic sign that the Highway Commissioner needs to correct.  Clerk Johansen asked about the accident at Routes 47 and 64.  Administrator McKay responded a car northbound on Route 47 blew the light and hit the back of the township’s cold patch buggy.  The northbound car received a ticket.  TOIRMA (Township Officials of Illinois Risk Management Association) has already issued a check to the township to compensate for the damage to the cold patch buggy.  Commissioner Gallucci was absent.  His report stated 2013 road resurfacing with a 2” overlay of asphalt was completed on Beith Road 465’ east of Anderson Road to 126’ west of Woodcrest Road; Dillonfield Drive to Illinois Route 38; Jack London Street; Lowel Place; James Michener Road; Carl Sandburg Road; Edna Ferber Cove; Robert Pen Warren Cove; South Robert Frost Circle; North Robert Frost Circle; School Road; Margaret Mitchell Street; and Harley Road.  Road and drainage projects were completed that consisted of digging out culvert ends, culvert openings, replacing culverts, catch basins and 3” to 4” drain tiles.  Also soil and seed was used to shape ditches for the installation of landscape matting and rip/rap.  In addition shoulder gravel and landscaping work was completed on the Town Hall Extension, Fox Bend, Bolcum, Beith, Cloverfield, and Campton Hills Roads; Mare, Northern Dancer, Red Barn, and Deer Run Lanes; and Barlow Drive.  The road crew applied, leveled, and rolled shoulder gravel on Beith and Harley Roads, and Dillonfield Drive along the new overlay.  They trimmed trees back in the Windings Subdivision; Swanberg, Beith, Bolcum, and Town Hall Roads; and Sylvan, Chaffield, and Westwoods Drives.  Dura-Patching was completed in Deer Run Subdivision and on Brundige Road.  All roadways were swept to complete the Dura Patcher process.  Mowing was completed throughout Campton Township and the Village of Campton Hills; potholes were repaired with cold patch throughout the Township and Village; all intersections in the Township and Village were swept on a weekly basis; all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced; and roadways were assessed for drainage problems, potholes, and the issuance of culvert permits throughout the Township and Village.  Ongoing maintenance of Township vehicles and equipment was performed in house by Highway District staff.

     Assessor – Alan D. Rottmann:  Assessor Rottmann stated his office is continuing with 2013 assessments.  Four appeals have been filed.  He expects to be done with hearings by the end of September.  There has been a big surge in value of houses (10% to 20%) in Campton Township.  Inventory is low with an up tick in new construction.

     Solid Waste District – Debbie Ballot:  Solid Waste District President Ballot stated we are proposing a new member that is farther down on tonight’s agenda.  We are going back to meeting every month. 

     Financial Report – Louise McKay:  Finance Director McKay stated the audit is complete.  The bound Financial Statements, Independent Auditor’s Report, and the Auditors Communication to the Township Board are in your board packets.  The wetland credit sale was deposited on July 1^st and is reflected in the July Statement of Revenue and Expenditures.  Town Fund expenditures are within budget for the month of July and for the year to date.  Over budget line items have offsetting under budget line items.  Road & Bridge had overages due to unexpected timing of  permitting the cold storage building.  It is anticipated the Road District’s total expenditures for the year will be under budget.  Open Space and Capital Improvements are both within budget.  The Grand Prairie Gateway Project will hold another stakeholder working group meeting for governmental entities on Wednesday, August 14^th.  McKay stated she will represent the Township at that meeting.  The project consists of a new 345kV (high voltage electrical line) supported by single pole steel structures (125 feet tall, easement width 210 feet) for the transmission of electricity between ComEd’s existing substations near the communities of Wayne and Byron.  ComEd is asking for community input for alternative environmental / aesthetic routes.  There is also an informal public open house on August 14^th during the hours of 4:00 p.m. to 7:00 p.m. 

G. VanZandt moved the Board move agenda items 8. a. and 8. b. up after Financial Report.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed.   

8. New Business – Presentation and Discussion for Action:

     a. Review and Act Upon Solid Waste District Trustee Appointment Dave Phillips:  T. Stutesman moved Dave Phillips be appointed a Trustee of the Solid Waste District.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed whereupon Clerk Johansen swore Dave Phillips in as Trustee of the Solid Waste District. 

     b. Review and Act Upon Accepting the Township’s Audited Financial Statement from Sikich for Fiscal Year Ending March 31, 2013, attending Fred Lantz, Sikich Partner-in-Charge of Government Services to discuss the need for a Fund Balance Policy:  Mr. Fred Lantz, Partner-in- Charge of Government Services, made a brief presentation to explain the Financial Statements, Independent Auditor’s Report, and Auditor’s Communication to the Board, followed by two recommendations for the Board to review.  First, since one person does all accounting work it’s important that Board members stay up to date on Township finances.  Second, for year-end financial statements, and year-end adjustments, have a second person go through these.  J. Kupar stated we are getting new financial software to help with this.  G. VanZandt moved the Board accept the Township’s audited financial statement from Sikick for the fiscal year ending March 31, 2013.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

G. VanZandt moved the Board move agenda item 8. c. up after 8. b.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     c. Review and Act Upon Eagle Scout Project of Jacob Fragoso:  Parks and Open Space Coordinator Bilar listened to the presentation remotely by telephone.  Eagle Scout candidate Jacob Fragoso presented his project to the Board which is to remove licon mold from the Headwaters public platform, stain the platform, and use wood preservative to seal it.  This would be done at no cost to the Township.  Denise Morgan suggested township staff power wash the structure as that would be safer then having scouts do it.  The Board thanked scout Fragoso for his presentation.  T. Stutesman moved the Board approve Eagle Scout candidate Fragoso’s proposal.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

4. Reports – Continued:

     Village of Campton Hills – President Patsy Smith:  Absent.

     Open Space Staff Report – Kristin Bilar:  Parks and Open Space Coordinator Bilar was absent.  G. VanZandt read the Open Space report which said the monthly volunteer workday was August 10^th at Corron Farm.  There was mowing/weed whacking at all properties including the trails.  K. Bilar met with the website designer.  Jack and Denise participated in the National Night Out on August 6^th, and Jack led a nature walk at the Headwaters for 12 people on August 1^st.  He led a scout/youth leader tour of township properties on July 31^st.  Jack collected shooting star seed from Gods Little Acre Cemetery for planting on other township properties.  Tom Serewicz repaired the Z-track mower.  We have an excellent new Corron Farm brochure that corrects two minor errors on the old one.  At Anderson Park staff planted ironwood in the parking lot island, native roses in the prairie, and arborvitae near the tennis courts.  They mowed sweet clover, repaired the limestone/gravel erosion areas, replaced basketball nets, installed 28 more cement parking stops, and repaired grass from tile work.  At Corron Farm staff continued weeding around trees, in the prairie, and in the wetland garden.  Sweet Clover and bull thistle was removed in the prairie and the savanna.  A split rail fence was put in along the service drive and near the hired man’s house.  Plums were transplanted from the wetland garden to the savanna edges.  Erosion control work on the woodland gully started on 8/4, and the burn pile was burned and seeded.  At Gray Willows a semi truck accident at Burlington and Corron Roads spilled diesel fuel into Ferson Creek two weeks ago at 4:00 a.m.  SET Environmental is doing cleanup work and accessing the creek from inside Gray Willows.  Dead trees were cut down in the landscaped area near the main entrance on Burlington Road.  A maple tree near the old farmhouse was damaged in the storm.  It was cleaned up.  At Harley Woods the paperwork was returned for the grant and we received $2000.00.  Staff mowed sweet clover on the Beith Road side of the prairie, and most teasel was mowed in the surrounding lots.  Someone used an ATV to dump lawn debris at Harley Woods.  At the Headwaters Conservation Area the parking lot islands were weeded, watered, and dead plants replaced.  There was some sweet clover removal in the prairie and trimming of branches along the trails.  Teasel was removed and/or sprayed near Route 38 and there was weeding at Motz.  Staff added limestone screenings and fixed a drainpipe in the dog run.  There was a fence repair on Route 38 that was due to a car accident.  We may need to hire a contractor for sweet clover removal.  At Mongerson Park the kame was mowed.  At Poynor Park staff continued weeding the parking lot islands, mowed sweet clover, and repaired ball field gravel.  At Town Hall the gardens were weeded, and Jack met with the landscape architect designer.  There is no report on Brown Road Meadows, Burlington Park, the Community Center, or LaFox Fields.  Prairie Fest will be September 21^st, and entertainment will be the Good Old Boys and storyteller Carolyn Finzer.  Jack Shouba continued the open space staff report with a report on Poynor Park which was partly purchased with a $400,000 OSLAD grant.  It’s a flat site, was mostly farm fields.  At it’s opening in 2009 it had softball fields, prairie, and a wetland.  Amenities include parking, softball fields, a picnic shelter, prairie, a wetland, a bird habitat with plovers, and a heron.  Activities include stargazing because of the dark sky there, rocket launching, and softball.  Maintenance includes lawn mowing, prescribed burns, repair of  erosion, eliminating sweet clover and thistles.  Problems have included vandalism from time to time, boundary issues including moving a township sign, dumping of yard waste, and lately vehicles doing “donuts” on site damaging expensively maintained areas.  Recommendations include inspect boundaries periodically because of the history of encroachment, maintain the entrance and gardens, mow large patches of weeds in the prairie as a stop gap until they can be removed by hand, continue to monitor and treat invasive weeds, plant prairie in the central unplanted area, plan for future ball fields or plant prairie, and build a garage for storage of equipment. 

     Educational Opportunities at Campton Properties – Vicki Vandiver:  Trustee V. Vandiver stated 32 people toured Corron Farm, Gray Willows, and the Headwaters Conservation Area in a tailgate party that included scouts, scout leaders, Jack Shouba, John Kupar, and herself.  They collected 21 e-mail addresses to include in a blast for volunteer workdays.  The scouts want to know when we need help.  For volunteers, many hands make light work.  Trustee Stutesman stated he can build a data-base of what we want done and who can do it.  Vicki continued, Wes Weems, senior scout executive at St. Charles can meet with us.  He is willing to help us with scout programs at open space properties.  The local group is Three Fires Council.  They want a one stop site for scouts.  They have many adults to help.  The scouts are based at four schools: Bell Graham, Ferson Creek, St. Patrick’s, and Wasco Grade School. 

     Joint Environmental Resource Management Committee – John Kupar, Greg VanZandt, Rob Linke:  Rob Linke stated the committee meets tomorrow night. 

     Supervisor Report – John Kupar: 

• Supervisor Kupar stated he had several conversations with Mark Travers while showing him around Corron Farm.  Mark is Senior Executive Vice President of Environ Corporation.  He provided information about the Environ Foundation and the application process for grants.  The Foundation typically funds projects that can benefit a community.  Grants range from $5000 to $50,000.  The Foundation can also provide experts to help plan and execute the projects. They have wildlife, botanist and environmental experts.  Mark feels the wetlands restoration at Gray Willows or a similar project would have a great chance of being funded.  Applications are due in October.  Awards will be made in the spring of 2014. 


• Kane County Forest Preserve, the Geneva Park District, and the St. Charles Park District have a Memorandum of Understanding (MOU) that creates a partnership to promote environmental awareness through programs that provide training regarding natural and cultural resources.  The partnership has responded to Campton Township’s request to join the partnership by stating the Township would join in accordance with the MOU which would require involvement of a staff person.  New partners are provisional the first year during which time the staff person completes the Kane County Certified Naturalist program (KCCN).  Each agency must have representation at 75% or more of the meetings.  Kane County Board Representative Barb Wojnicki and Jonie Kupar are going through the KCCN program currently.  We would like to become a provisional partner and have someone in the Township teach the program.  


• We received our second quarterly report of the Blackberry Creek Headwaters Mitigation Bank from V3 Wetland Restoration, Inc.  For the second quarter, 1.131 Wetland Mitigation Credits were sold.  V3 indicates they have an agreement from DuPage County for another .574 credits. 


• We received the official Kane County Riverboat Grant award notification and Fund Grant Packet.  We have to sign and return the Agreement.  Since our grant was for less then what we requested, we have to indicate if this would have any material changes to our project.  We also have to fill out and return a vendor form and W-9.  The grant amount is for $30,000.00 to replace the roof on the horse barn at Gray Willows. 


• There was a fuel spill at the intersection of Burlington and Corron Roads in Campton Township on July 31 just before 4:00 a.m.  A tractor trailer crashed and leaked approximately 100 gallons of diesel fuel that discharged into Ferson Creek.  Boom and absorbent mats were placed by the South Elgin Fire Department around 5AM-6AM but photographs taken by Trotter and Associates, Inc. Engineers on July 31 at 9:48AM shows am oily sheen on both sides of the containment boom.  On the same date at 9:24AM Ferson Creek below the bridge at Gray Willows looking downstream approximately 5 hours after the accident, Trotters photographs show the entire water surface has an oily sheen and the smell of diesel fuel was very strong, noticeable more then 200 feet from the water.  On August 1^st at 2:30PM Trotter photographs show Ferson Creek below the bridge at Gray Willows looking south/downstream approximately 34 hours after the accident, an oily sheen in areas covering 1/3 of the water surface and still the smell of diesel fuel.  We see three sets of absorbent containment booms deployed by SET Environmental, on behalf of Sunset Cartage, Inc. approximately 8-9 hours after the spill occurred.  On August 5^th at 10:30AM, 5 days after the spill Trotter photographs show Ferson Creek below the bridge at Gray Willows looking east at the upper containment boom, an oily sheen still visible over 25-30% of the water surface.  Numerous dead fish floating in the pool or along the containment booms, including 3 largemouth bass and several bluegill or green sunfish.  Looking south at the same time and place Trotter photographs show the same oily sheen and numerous dead fish.  On the same day at 10:30AM, five days after the spill, Trotter photographs show dead fish including a 15” largemouth bass, in Ferson Creek along the rock riffle below the stream pool near the bridge at Gray Willows.  Engineer Rob Linke examined the accident site and surface of the creek to see pollution on surface water flowing through Gray Willows which was documented in the engineers report including the photographs above.  The South Elgin Fire Department put oil absorbent booms out, but a fish kill was found later which triggered a Illinois Environmental Protection Agency (IEPA) response.  To be sure there is no long term residual effect we will test the soil.  If we get “hits” on the soil there will be soil remediation.  Approximately 60 yards of contaminated soil was removed from the right of way.  Supervisor Kupar stated he has asked engineer Rob Linke to generate a scope of work to do a natural resource damage assessment of the soils along the banks and water of Ferson Creek.  We will be submitting this to Township Officials of Illinois Risk Management Association (TOIRMA) and the trucking company’s insurance carrier for payment.  Engineer Rob Linke stated he will ask the Fox River and Countryside Fire and Rescue District to provide Campton Township with their protocol to deal with this type of situation since the South Elgin Fire Department provided the response.  Would this situation trigger a hasmat response from Fox River and Countryside?  He will follow up with the Fox River and Countryside Fire and Rescue District and report back to us.  Supervisor Kupar stated Township Attorney Bob Britz sent a letter to TOIRMA. 

5. Approval of Minutes:

     a. Board Meeting July 11, 2013:  G. VanZandt moved the Board approve the minutes of the meeting of July 11, 2013.  V. Vandiver seconded the motion.   In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

6. Citizens’ Comments:  None.

7. Old Business – Presentation and Discussion for Action:

     a. Review and Act Upon Use of Gray Willows residence for Veteran Use:  E. Murphy moved the Board remove 7.a. from the agenda.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     b. Review and Act Upon Amendments to Campton Township Ordinance No. 96-1T Property Rules and Regulations titled Campton Township Ordinance No. 96-1T Revised and Amended as of August 13, 2013 Campton Township Property Use Ordinance:  T. Stutesman moved the Board table agenda item 7. b. until the next regular Board meeting.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

8. New Business – Presentation and Discussion for Action:

     d. Review and Act Upon Scout Troop Request for Overnight Campsite and Camping at Gray Willows:  J. Kupar stated we need sanitary conditions and fire prevention taken care of.  Also we must determine carrying capacity.  V. Vandiver stated carrying capacity is for one troop or 12 to 14 individuals.  D. Morgan stated we need to check with the Village to see if we need a permit to build a structure to contain a fire.  V. Vandiver stated all the booking and coordinating would be done through Township offices.  There will be no power saws used.  Any clearing will be under open space staff supervision. and clearing of the site will be done with hand tools.  J. Kupar stated this vote will be only to approve the concept.  G. VanZandt moved the Board approve the concept of a scout troop overnight campsite and camping at Gray Willows with supervision and coordination of open space staff and scout leaders.  V. Vandiver seconded the motion.  Discussion ensued.  G. VanZandt withdrew his motion.  V. Vandiver withdrew her second.  G. VanZandt moved the Board approve the concept of overnight camping.  V. Vandiver seconded the motion.  In a Voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed.  E. Murphy moved open space staff and a Board representative work to establish the campsite.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed.  E. Murphy moved the Board establish policies and procedures governing overnight camping at Gray Willows.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     e. Review and Act Upon Approval of Contractor for Open Space Web Site:  G. VanZandt stated there are three proposals.  We need to have the vendor come in and explain this.  What is the branding?  J. Kupar stated we need a scope of work.  Denise Morgan stated Kristin has a list of what she wants.  Lets have Kristin send her scope of work to all of us.  E. Murphy moved the Board table agenda item 8. e.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     f. Review and Act Upon Approval of Painting Contractor for the Exterior Painting of the Community Center:  J. Kupar stated here are two quotes from painters for the Community Center’s outside.  Tom Serewicz recommends one.  Can we put this off until next year?  E. Murphy moved the Board table agenda item 8. f. and ask Tom Serewicz if we can put this off until next year.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     g. Review and Act Upon Approval of Purchasing 2014 Ford F550 Dump Truck on the State Bid Program:  J. Kupar stated Highway Commissioner Gallucci has two dump trucks, one of which we can lease.  He would be willing to enter into an Intergovernmental Agreement (IGA) to do that.  The Board’s direction is for Finance Director McKay to get the lease cost from Highway Commissioner Gallucci and for Open Space to provide the hours needed and the mileage.  G. VanZandt moved the Board table agenda item 8. g.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     h. Review and Act Upon Co-op Agreement with Local Park District:  G. VanZandt moved the Board table agenda item 8. h.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     i. Discuss and Act Upon Ride in Kane Program Request to Increase Riders fare from $3.00 per ride to $4.00 per ride:  Finance Director McKay stated she attended the Ride in Kane meeting on June 4^th and the participating sponsors agreed there is a need to raise the riders fare from $3.00 to $4.00 per ride.  It was requested the sponsors’ representatives obtain their Boards’ approval to be able to vote at the next Ride in Kane meeting on September 3^rd.  T. Stutesman moved the Board approve authorizing Finance Director McKay to vote to approve raising the fare from $3.00 per ride to $4.00 per ride at the next Ride in Kane meeting on September 3^rd.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

9. Claims and Demands Authorized for Payment:

     a. Town Fund $12,543.23:  G. VanZandt moved the Board approve the claims and demands on the Town Fund in the amount of $12,543.23.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     b. Open Space Fund $19,603.49:  E. Murphy moved the Board approve the claims and demands on the Open Space Fund in the amount of $19,603.49.  V. Vandiver seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

     c. Capital Improvements Fund $131.00:  E. Murphy moved the Board approve the claims and demands on the Capital Improvements Fund in the amount of $131.00.  V. Vandiver seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

10. Executive Session – Review Executive Session Minutes of July 11, 2013:   T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes of July 11, 2013.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed and Executive Session began at 10:55 p.m. 

11. New Business Continued:  Supervisor Kupar reconvened the regular session.  

     j. Discuss and Act Upon Approve Executive Session Minutes of July 11, 2013:  E. Murphy moved the Board approve the Executive Session minutes of July 11, 2013.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed. 

12. Adjournment:  T. Stutesman moved the Board adjourn the meeting.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye.  The motion passed and the meeting adjourned at 11:00 p.m. 

                                                                                Respectfully,

                                                                                Richard Johansen

                                                                                Clerk