1. 2. 3. The August 7, 2012 Board meeting was called to order by Supervisor Kupar at 7:30 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman and VanZandt present. Trustees Murphy and Boissonnas were absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci’s report stated the storm of July 24th resulted in more damage throughout Campton Township and the Village of Campton Hills. The Highway Department will be picking up brush for the next several weeks. The Dura Patching project continues on Fox Bend, Somerset, Hunters Hill, and Chaffield Drives, Jens Jensen Lane, Curling Pond Court, Anderson Road, and Hidden Springs. Road resurfacing with a 2”overlay of asphalt was done on Campton Crossings Drive from James Michener Drive to 800 feet northwest of James Michener Drive, Bolcum Road from Old Burlington Road to Deer Run Lane, Beith Road from 500 feet west of Anderson Road to 500 feet east of Anderson Road, and Anderson Road from Campton Hills Road to 4800 feet south of Campton Hills Road. Turn only arrows were repainted and road edge lines restriped with white paint throughout Campton Township and the Village of Campton Hills; trash was picked up along numerous roadways throughout the Township and Village; intersections were swept in the Township and Village on a weekly basis; stop signs were checked in the Township and Village on a weekly basis and damaged or missing ones replaced; roads were patrolled throughout the Township and Village for drainage problems, potholes, and culvert permits; and potholes were repaired with cold patch throughout the Township and Village. Cold patching was done on Hazelwood Court as well as roads off of Hanson Road for the Village of Lily Lake. Ongoing maintenance on Township vehicles and equipment was performed in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he took the Open Meetings Act test and passed it. He also took the State Assessors exam and got a 97 out of a possible 100. The 2012 Campton Township assessed valuations will be published August 9th in the Chronicle. The Campton Township assessment books were turned into the County June 14th as required by the new State Law. Our assessed valuation is down by 5.5% but expect the average tax bill to go up 2.5% to 3% next year. This is because taxing bodies are increasing their tax rates to make up for lost revenue caused by the decline in assessed valuation. This does not include Campton Township. Campton Township reduced its tax rate last year. The deadline to file an assessment appeal is September 10th. The number of people requesting reviews has dropped off.
Solid Waste District - No Report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the audit firm, Sikich LLP, sent the completed Financial Statements, and the Independent Auditor’s Report and Communication to the Township Board. These are included in the Board packets. The monthly expenditure spread sheets have been completed. If you have questions on any line items just ask. All funds, Town, Road and Bridge, Capital Improvements, and Open Space are within their total budgets. This month there was a line item over budget in Road and Bridges (account 33606 culverts) that is offset by under budget items. This month the Federal Farm Credit Bank Note in the Perpetual Maintenance Fund, that is maturing in July 2024, was called. It was reinvested for the short term to meet operating needs beginning in April 2013 for the fiscal year ending March 31, 2014. The maturities from June are being reviewed for investment options. She attended a training seminar given by the State of Illinois Comptroller’s Office on July 18. The seminar was mainly about revisions being made to the online AFR (Annual Financial Report) system. The AFR is a required filing by all local governments, but due to the delay in software revisions by the State, there is an automatic 60-day extension for filing. She attended an IMRF (Illinois Municipal Retirement Fund) Employer Workshop on July 24th. This was a training seminar for online resources, procedures, reporting, and new legislation.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated the monthly volunteer workday will be August 11th at Gray Willows. There will be clearing in the woods and creek by the Eagle Scouts. Volunteer workdays are always the second Saturday of the month from 9:00 a.m. to noon. There has been minimal mowing/weed whacking because of the drought. We are watering new or stressed trees, shrubs, and plants. We have had more storm cleanup of trees and porta-potties. Staff attended CPR training August 3rd at the Elburn Fire Station. Truck #12 had its fuel pump replaced. Wasps and bees are very active this year. At Anderson Park limestone was added to trails, the parking lot was herbicided, a trail was pruned through the woods, and stone was added to culverts near the soccer fields. At Corron Farm 12 Cyclo Cross volunteers from Bicycle Heaven came on July 21st from 9:00 a.m. to noon and pulled weeds. The dairy barn was damaged by wind and temporarily braced on the south side. Preparations are under way for Prairie Fest. Donations are requested for Keiper’s donuts, cider, and apples. Also donations for Elburn Wildlife ($125 for 1 hr, $175 for 2 hr.). Also a donation for the Good Old Boys band of approximately $200. And door prize donations like gift cards, mums, etc. At the Community Center the maple tree north of the building was trimmed. Staff picked up limbs from a pine tree that was removed by the ball league. They agreed to plant two new trees in different locations. The storm snapped the flag pole rope. Staff is working on a repair. At Grey Willows staff continued clearing the fence line along Corron Road in preparation for a new fence. The new fence is being installed. Eagle Scouts installed bat houses, and the area around the creek crossing has been mowed with the brush hog in preparation for the next Eagle Scout project. The large dying box elder tree behind the house on Corron Road has been removed. At the Headwaters Conservation Area Dave Abrams is retiring as gate attendant. We are using the brush hog to mow along the split rail fence. At Poynor Park the parking lot islands have been weeded and herbicided. We are using a broadleaf herbicide application. At Town Hall the original antique stove is installed on its platform. There is no report on Brown Road Meadows, Harley Woods, LaFox Fields, Mongerson Park, or easements.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke: J. Kupar stated the Committee is still working on elements of the Village of Campton Hills Comprehensive Land Use Plan regarding Campton Township Open Space. Kane County has requested all contracts with Waste Management be sent to them.
Engineering Update – Rob Linke: Absent.
Supervisor Report – John Kupar: Supervisor Kupar stated Corron Road was open as of August 2nd. Regarding the Routes 64 and 47 closures and reopening, IDOT (Illinois Department of Transportation) anticipates reopening Route 64 east of Route 47 on Monday August 13th. On Tuesday August 14th IDOT is planning on closing Route 47 from Route 64 south to Welter Road until the end of October. All of us should review the July 2012 draft of the Village of Campton Hills Comprehensive Land Use Plan on the Village website before the Village has their Special Board Meeting tomorrow August 8th. In particular review the sections as they relate to Campton Township Open Space. We are concerned that Campton Township keeps control of its Open Space. If you are uncomfortable with any of the language please contact the Supervisor. We received our Quarterly Report (Second Quarter 2012) for the Headwaters Wetland Mitigation Bank. Please review this document carefully and get a copy of the original contract between V3 and Campton Township from administrator McKay. We will be convening a Special Meeting in September to discuss the future management and development of the wetland mitigation bank. CPA McKay, Trustee and CPA Murphy, and Supervisor Kupar met with representatives of the Private Bank in Geneva to discuss their capabilities for managing Township funds. Supervisor Kupar met with representatives of UBS Financial Services in Oak Brook Terrace two weeks ago to discuss their abilities to manage municipal funds. On August 21st Supervisor Kupar will be attending a round table of township Supervisors in the 50th District with Representative Kay Hatcher.
5. Approval of Minutes:
a. Board Meeting July 10, 2012: T. Stutesman moved the minutes of the meeting of July 10, 2012 be approved. G. VanZandt seconded the motion. G. VanZandt moved the minutes be amended to state Trustee Boissonnas was absent, not that his seat was vacant due to his resignation. The amendment was seconded by T. Stutesman. In a voice vote on the amendment Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Murphy and Boissonnas were absent. The amendment passed. In a voice vote on the motion, as amended, Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustees Murphy and Boissonnas were absent. The motion passed.
6. Citizens’ Comments: Clerk Johansen stated he and Trustee Murphy attended the TOI (Township Officials of Illinois) educational seminar in Rockford for Clerks’ training on the conduct of Township elections. It was extremely helpful as it laid out the complete schedule of the Township Clerks role in Township elections. TOI did not train for that four years ago. TOI remedied that oversight this year so that the Clerk has a detailed schedule of what needs to be done, and when.
7. Old Business – Presentation and Discussion for Action:
a. Review and Act Upon Acceptance of Resignation by Trustee Boissonnas: Supervisor Kupar presented the Board with the letter of resignation by Trustee Boissonnas due to his moving out of Campton Township. The letter stated it was a privilege to work with Board members and Campton Township staff and that he carried great memories of his time spent here and he wished us all the best. G. VanZandt moved the Board thank Trustee Boissonnas for his service and accept his resignation. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
b. Discuss and Act Upon Appointment of Vacant Trustee Position: J. Kupar stated he has two people in mind but no paperwork for now. He would like to get someone in two weeks. Lets plan on a Special Meeting before our next regular meeting. T. Stutesman moved the Board table agenda item 7.b. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Accepting the Township’s Audited Financial Statements from Sikich for Fiscal Year 2011-2012: T. Stutesman moved the Board approve Campton Township’s audited financial statements from Sikich for fiscal year 2011–2012. G. VanZandt seconded the motion. J. Kupar stated we need to put away money for software and hardware for the Town, Assessor, and Highway District. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
b. Discuss and Act Upon the Use of the Vacated Caretakers Residence at Gray Willows: Administrator McKay stated we can rent this out for 7 or 8 years. J. Kupar stated ask for a report from the Gray Willows committee on what they have done. We would like to rent this out to a caretaker or employee so someone is there to prevent the property from falling into disrepair. T. Stutesman moved the Board table agenda item 8.b. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
10. Executive Session – Review Executive Session Minutes of June 12, 2012 and June 28, 2012: J. Kupar moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes of June 12, 2012 and June 28, 2012. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stuteman and VanZandt voted aye. Trustee Murphy was absent. The motion passed and Executive Session began at 9:05 p.m.
11. New Business Continued –
c. Discuss and Act Upon Approve Executive Session Minutes of June 12, 2012 and June 28, 2012: T. Stutesman moved the Board approve the Executive Session minutes of June 12, 2012 and June 28, 2012. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, and VanZandt voted aye. Trustee Murphy was absent. The motion passed.
12. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman and VanZandt voted aye. Trustee Murphy was absent. The motion passed and the meeting adjourned at 9:15 p.m.
Respectfully Submitted,
Richard Johansen
Clerk