1, 2, 3.     The August 9, 2005 Board meeting was called to order by Supervisor Anderson at 7:37 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy present.  Trustee Kupar was absent. 

4. Reports:

     Sheriff – Deputy Johnson:  Deputy Roberts filled in for Deputy Johnson.  Deputy Roberts stated she goes to schools to teach the Dare Program.  The Too Good for Drugs program has taken the place of the Dare Program.  The program costs $10,000 for the school year and its funds are low.  She is going to Townships to ask for donations for the program.  They need workbooks, pencils, etc.  There are one thousand kids enrolled.  They meet once a week in a classroom for ten to 12 weeks for 45 minutes a session.  The kids are given homework and the program is going well.  N. Anderson stated we will put this on the agenda for next month, and have the Township C.P.A. check line items for availability of funds.  Deputy Roberts stated in the past the Sheriff’s program contributed $5000 to the Dare Program, but because of budget cuts this year they are asking for outside contributions.  She will ask the Fraternal Order of Police.  T. Stutesman asked have you done anything at Fearson Creek?  Answer was yes, we cover any schools that are in the Sheriff’s jurisdiction in unincorporated areas.  

     Highway Commissioner – Sam Gallucci:  Commissioner Gallucci stated he contacted Deputy Johnson regarding 14 stop signs that were vandalized in Fox Mill and Arbor Creek.  We are finishing resurfacing of roads in Happy Hills Subdivision and will go onto other areas next.  We expect to finish resurfacing the other areas in the next two weeks.  Then we will do the shoulders, and painting and restriping of roadways.  Brush pick-up will be completed tomorrow, and the last two weeks of October will be the third brush pick-up.  Clerk Johansen asked what will be done about the asphalt ledge at the edge of the road that is created by the resurfacing.  This makes it difficult to mow the ditch by the road.  Answer was the shoulder work will even it out.  First gravel will be laid down next to the asphalt ledge and then dirt put on top of that.  The dirt will then be seeded with grass seed.  This is also necessary to prevent snow plows from breaking off the edge of the road in the winter when they plow.  The road crew picked up and chipped storm damage, dropped off wood chips to residents that requested them, did grading on Dillonfield Drive and in the Windings, checked all stop signs in the Township on a weekly basis and replaced damaged or missing ones, installed new curve signs on Deer Run Drive, mowed all road ditches in the Township, swept intersections on a weekly basis, installed new culverts on Pine Hills Road and Long Acre Road, picked up garbage along numerous roadways throughout the Township, continued to repair potholes with cold patch, and continued maintenance on Township vehicles and equipment.  The Road District contracted out to do the following work for the Village of Lily Lake: Installed two stop signs, four posts, three three-way signs, and two stop ahead signs on Hanson Road; did mowing on Hanson Road, I. C. Trail, Hazelwood Ct. and Hazelwood trail; did grading on Read Road. 

     Assessor – Alan Rottmann:  Assessor Rottmann stated he turned in the 2005 assessment books to the County yesterday.  There were no major reassessments this year. 

     Water Study – Robert Kay USGS:  Bob Kay of USGS stated the USGS Report was sent out in draft form.  The peers sent back comments.  Based on that USGS is doing tweaking of the model.  This will delay the report.  The tweaking will be done with USGS funds, not Township funds.  The report will be done the first of December.  Les Arihood developed the model which they are still improving.  It will be ready to run in December but the Township needs to identify somebody to run the model.  N. Anderson stated we have an engineer now who would like to start.  He would not charge the Township.  A. Koppenhofer asked is the data old since the model is delayed?  Answer was no. County Board Representative Barb Wojnicki asked what will it take to recover from the drought?  N. Anderson stated the Township is collecting data now on well problems from e-mail collected off the Township web page.  Bob Kay of USGS stated the most severe problems are in Split Rail and Deer Run East.  In a drought the shallow aquifer is the first affected because it depends on rainfall.  People that have well issues call Bob Kay of USGS at 312-886-7938. 

     Solid Waste District – Greg VanZandt:  Nothing.

     Park and Recreation Committee – Jim Giase:  Nothing.

     Supervisor – Neal Anderson:  Supervisor Anderson stated the paint job at Town Hall is completed.  The well drillers found water at 740 feet at the Headwaters.  The parking lot was installed this week, and the grand opening of the Headwaters will be in October.  We set up two ad hoc committees.  One is boys baseball committee to take care of scheduling headed by Jim Giase.  The second committee is to set up boundaries for Open Space headed by John Kupar.  The Elgin City Council hearing on Elgin’s proposed annexation of property in Campton Township is tomorrow night at 7:00 p.m.  We need a good turnout.  We received the final payment for painting the White House at the Corron Farm.  It’s primed already.  We need resident volunteers to finish coat it on August 27^th.  What is the latest feedback on water problems?  Township Administrator Glas replied the data collected so far appears disorganized.  Bob Kay of USGS stated he would create a form for the website that would organize the precise information we need.

5. Approval of Minutes:

     a. Public Hearing Meeting July 12, 2005:  K. Judy moved the Board approve the minutes of the Public Hearing of July 12, 2005.  A. Koppenhofer seconded the motion.  On a voice vote Supervisor Anderson and Trustees Kupar, Koppenhofer, and Judy voted aye.  Trustee Stutesman abstained due to absence at the meeting of July 12, 2005.  The motion passed. 

     b. Board Meeting July 12, 2005:  K. Judy moved the Board approve the minutes of the meeting of July 12, 2005 except for deleting “Judy stated we need to do two things. First get a plat of survey.  Then place fence lines to control access”, from page four, sentence four, under c. item 8.  The motion was seconded by A. Koppenhofer.  On a voice vote Supervisor Anderson and Trustees Kupar, Koppenhofer, and Judy voted aye.  Trustee Stutesman abstained due to absence at the meeting of July 12, 2005.  The motion passed.

6. Citizens Comments:  Clerk Johansen reported on training he and Township Administrator Glas received at the Township Officials of Illinois, Clerks Division, training seminar at Starved Rock.  First, a motion to keep Executive Session minutes closed should be of the form, “the Board finds the need for confidentiality still exists for the closed minutes.”  Second, the Board can decide to approve keeping Executive Session written or audio tape minutes closed without listening to audio tapes, by majority vote.  Individual Board members can listen to audio tape minutes at anytime within normal business hours at Town Hall.  Third, after the first six month review of closed minutes, the Attorney General (AG) is not sure how many times to review after that because some minutes have to be closed for many years.  Fourth, committees and advisory bodies are subject to the Open Meetings Act.  They give the same notice and agenda as for Board meetings – post agenda 48 hours before.  They must take minutes and be open to the public.  But if it’s an ad-hoc committee appointed by the Supervisor only, it’s  not subject to the Open Meetings Act.

7. Planning Commission: Update on Comprehensive Plan Letter:  N. Anderson stated any comments regarding Jim Morgan’s letter on the Campton Township Land Use Plan may be addressed to Jim.                  

A. Koppenhofer moved the Board move Old Business up ahead of New Business on the Agenda.  The motion was seconded by K. Judy.  On a voice vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

9. Old Business – Presentation and Discussion for Action:

     a. Review and Act Upon Proposal from Chicago Cyclocross for Event at Community Park for November 5, 2005:  Township Administrator Glas showed a map of Brown Road Park.  Karl Heidgen of Chicago Cyclocross spoke for his group stating each participant signs a waiver to indemnify and hold harmless the Township for any problems that arise.  K. Judy stated we want Township Attorney Noble to prepare a contract for this.  K. Judy moved the Board direct Township Attorney Noble to draft a contract between Chicago Cyclocross and Campton Township including the points discussed at the Board meeting, and the waiver.  The motion was seconded by A. Koppenhofer.  On a voice vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

8. New Business – Presentation and Discussion for Action:

     a. Review and Act Upon Accepting the Trauma Intervention Programs, Inc. as the local support service for Campton Township – no funding required:  Township Administrator Glas stated the non profit Trauma Intervention Program is coming to the Chicago area to support people in crisis.  They need 50% of the municipalities to participate in order to operationalize the program.  It consists of social support for people when trauma comes.  They have chapters everywhere.  It doesn’t cost us anything.  K. Judy stated let’s get references.  K. Judy moved the Board table acting upon accepting the Trauma Intervention Program as the local support service for Campton Township.  T. Stutesman seconded the motion.  On a voice vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

     b. Review and Act Upon Recommendation of Appointing Alan Rottmann to the Planning Commission:  K. Judy moved the Board approve the appointment of Alan Rottmann to the Campton Township Planning Commission.  T. Stutesman seconded the motion.   On a voice vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

10. Claims and Demands for Payment:

     a. Town Fund:  K. Judy moved the Board approve the claims and demands on the Town Fund.  A. Koppenhofer seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

     b. Open Space Fund:  A. Koppenhofer moved the Board approve the claims and demands on the Open Space Fund.  T. Stutesman seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

     c. Park and Recreational Fund:  A. Koppenhofer moved the Board approve the claims and demands on the Park and Recreational Fund.  K. Judy seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed. 

11. Executive Session – Land Acquisition; Review Whether to Open Executive Session Written and Audio Tape Minutes, and Review Whether to Destroy Audio Tape Minutes Older than 18 Months:  T. Stutesman moved the Board go into Executive Session for Land Acquisition, and to discuss whether to open Executive Session written and audio tape minutes, and to discuss whether to destroy audio tape minutes older they 18 months.  A. Koppenhofer seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed and Executive Session began at 9:00 p.m. 

12. Act on Whether to Open Executive Session Written and Audio Tape Minutes, and Act on Whether to Destroy Audio Tape Minutes Over 18 Months.  Supervisor Anderson reconvened the regular session.  Clerk Johansen stated we have not reached 18 months of audio tape minutes yet.  T. Stutesman moved the Board finds the need for confidentiality still exists for the closed minutes.  A. Koppenhofer seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Koppenhofer and Stutesman voted aye.  Trustee Judy voted no.  Trustee Kupar was absent.  The motion passed.  Supervisor Anderson stated he may call a Special Meeting depending on what happens in Elgin tomorrow night.

13. Adjournment:  A. Koppenhofer moved the Board adjourn.  K. Judy seconded the motion.  On a voice vote Supervisor Anderson and Trustees Koppenhofer, Stutesman, and Judy voted aye.  Trustee Kupar was absent.  The motion passed and the Board adjourned at 9:50 p.m. 

                                                                               Respectfully Submitted,

                                                                               Richard Johansen

                                                                               Clerk