1. 2. 3. : The August 9, 2011 Board meeting was called to order by Supervisor Kupar at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt present. Trustee Stutesman was absent.
4. Reports:
Sheriff – Kane County – Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated the District began and finished road and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, gravel, and shaping ditches for installing matting, rip/rap, 3”to 4” drain tiles, blacktop driveways, shoulder gravel and landscaping with dirt and seed. This was done on 24 culverts on Campton Ridge, Farmview and Long Acre Roads; Colt, Balkan, Pathfinder, Hawkeye, Fox Ben, Ravine and Bridle Creek Drives; Highpoint Court; Red Barn Lane; White Fence Way; and Stirrup Avenue. We are still picking up from storms. Due to additional storm damage we continue to chip up trees throughout Campton Township and the Village of Campton Hills. Cross walks were repainted at Wasco and Bell Graham schools for the beginning of the school year, and all stop lines, crosswalks, stop ahead, turn arrows and road edge lines were restriped with white paint throughout the Township and Village. We saved money by doing this in house instead of hiring it out. All small intersections in the Township and Village were swept on a weekly basis, all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced. We continued to patrol roads throughout the Township and Village for drainage problems, potholes, and culvert permits; and continued to repair potholes with cold patch throughout the Township and Village. The road crew mowed the rear lot behind the Lily Lake public building off Empire Road, the I.C. Trail, and Reed Road for the Village of Lily Lake. Ongoing maintenance on Township vehicles and equipment was performed in house by Highway District staff. We are finished with slurry work. On Thursday we will start two and one half inch asphalt overlay on 2.59 miles of roads including Wyngate Road, Wyngate Court, Baert Lane, Forest Trail, north Bridle Creek Road from Lafox Road to Stirup Court, Beith Road from Wood Crest to the Annex Building, Anderson Road from Campton Hills Road north ½ mile, Hazelwood Court, and the entrance to Kings Mill at Burlington Road. The 2011 asphalt overlay will cost $269,000.00. We lost one employee to the private sector and we have replaced him with a part timer.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he turned in the assessment rolls to the County August 3rd. We were early, being only the fifth township in the County to turn in the books. Kane County asked assessors to turn in their books early because they expect a lot of appeals this year. Somebody stole an I-phone out of a car in the Community Center parking lot, but because of our security cameras, the perpetrator was identified and arrested. Lock your car doors because this was a crime of opportunity.
Solid Waste District – Barbara Boissonnas: Absent.
Financial Report – Louise McKay: Certified Public Accountant McKay stated year to date actual, versus year to date budget, are within budget. Line items that have an over budget variance have an offsetting under budget line item. Please note that accounts payable vendor checks for July purchases or services are dated August 9th, the date the checks (expenditures) are approved at the Board meeting, and signed. These are the claims and demands approved at this Board meeting. Previously these checks were dated the last day of the month and held until the Board meeting. This change is based on recommendation of our audit firm Sikich LLP concerning “held checks”. The cash disbursement report does not include the check to ENCAP, Inc. for the Poynor Park Drainage and Grading Improvements contract previously awarded. Rob Linke called the office to state the project has been completed and inspected. He will prepare the paperwork for the payout on the project for payment less retainage for the Board meeting on August 9th. She stated she will prepare the check for approximately $62,000.00 after reviewing the documents and prepare a separate cash disbursement report for the check. We will hold onto the check until we get a waiver of lien from the vendor. She attended the Ride in Kane meeting on August 2nd. The vote to increase the riders’ fare has been postponed until October. J. Kupar stated we changed our investment policy a couple months ago, and we have benefited from the recent economic problems. E. Murphy stated we are doing well on interest with the recent changes in the economy.
Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith stated the Village canceled its contract with Kane County to provide building permit services. They are hiring B&F Technical Services in an interim basis until they can hire St. Charles for this service. The police department has been busy with stolen merchandise. The National Night Out was a success. We had about 300 people meeting law enforcement officials for information and good relations. The Village will not do Heritage Farm Fest this year. There seems to be no point to compete with the Township for a duplication of events. No Farmers Market was done this year. The Village is still working on the Comprehensive Land Use Plan.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday is scheduled for Saturday, August 13 at Corron Farm. Volunteer workdays are always the second Saturday of the month from 9:00 a.m. to noon. There was mowing and weed whacking at all properties, watering newer trees and plants through the dry/hot weather, spraying for Japanese beetles at the Headwaters, Anderson and Poynor Parks, and the Community Center. We sent in an application for an EPA (Environmental Protection Agency) burn permit. J. Shouba is working on plant inventories at Corron Farm, the Headwaters, and Anderson and Poynor Parks. At Anderson Park porta potties have been relocated, the fence repaired, weeding/seed collecting done in the prairie gardens, thistle patches mowed in the prairie, and sweet clover removed. At Corron Farm we are beginning preparations for Prairie Fest, there will be a Kane County Audubon Society bird walk August 13th, an Eagle Scout picnic table project was postponed due to the storm, and money is being raised for an Eagle Scout project planting oak trees. On a visit she found a single purple loosestrife in the wetland. This shows the value of these visits because the discovery enabled her to put a stop to future infestation right away. At Gray Willows there was trimming of hedges along Burlington Road. At Harley Woods the paperwork for tax exempt status on the Torchie property was pulled together. The Torchie fence was put in. Trees will be planted in the fall. At the Headwaters Conservation Area volunteers from the United Church of Christ weeded the playground area, dog pen, and gardens July 31st. We had a meeting with the Army Corps of Engineers and V3 regarding the wetland mitigation bank. There was teasel and bull thistle removal along Route 38. Also there was weed control of sweet clover, ragweed, thistle and crown vetch. At Poynor Park the drainage repairs by ENCAP are going well and we expect completion August 5th. There is weeding in the prairie garden beds. At Town Hall the smoke alarm was replaced and sprayed for carpenter ants. The bushes were trimmed and garden weeded. There is no report on Brown Road Meadows, Mongerson Park, or easements. Lots of help (volunteers) are needed to plan/prepare for Prairie Fest, which will be Saturday September 17th! Donations are also needed. See Denise or Kristin for details.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar, Jack Shouba: Rob Linke stated there will be a star gazing event at Poynor Park August 20th at 7:30 p.m.
Engineering Update – Poynor Park Project – Rob Linke: Engineer R. Linke stated construction began a week from last Monday and there was substantial completion by last Monday. Due to the rain we were able to identify areas needing repair to the contractor, ENCAP. Some touch up work is needed with a blanket. They did a good job of putting in drain tiles. They brought dirt to the concession stand so we will need to bring in stone to raise the area around the dirt to even things out. Two of the three baseball fields are ready to play on now, but they need to stay off of the southeast field for a couple weeks. Regarding payment, the Township will need to hold onto the check until we get a waiver of lien from the contractor.
Supervisor Report – John Kupar: Supervisor Kupar stated staff is very busy working on planning for Prairie Fest which will occur on September 17th. We would like more volunteers from the Board and community. He asked Troop 46 that is chartered by the Township to help out with Prairie Fest. We interviewed four law firms over the last month to select a new Township attorney. All of the firms we interviewed were well qualified. However there was one firm that had a significant amount of municipal experience, including townships. The Board selected Bob Britz as our new township attorney. Kathleen Judy will continue to represent us on open space matters. He attended an inspection tour of the Headwaters Wetlands bank with the Army Corps of Engineers (COE), V3, and our open space staff. The COE thought the wetlands met their standards and was progressing well. V3 will try to get the wetlands certified in order to get a higher value for each wetlands credit. This could be in the order of $80K per credit. The work at Poynor Park has been completed by ENCAP. They did an excellent job.
5. Approval of Minutes:
a. Board Meeting July 12, 2011: G. VanZandt moved the minutes of the Board meeting that occurred on July 12, 2011 be approved. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Continuation of Board Meeting on July 15, 2011: G. VanZandt moved the continuation of the Board meeting of July 12, 2011, that occurred on July 15, 2011, be approved. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
6. Citizens Comments: None.
7. Planning Commission: No report.
8. Old Business: None.
9. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Approval of Boy Scout Rocket Launch Event October 22, 2011 at Poynor Park (October 23rd rain date): L. McKay stated the Campton Township Rocket Launch Event Agreement in the Board packet is from 2010. Only the dates are different for this year. She will correct the dates before the document is signed by the Boy Scouts of America Pack 165 Organization President, and before each Individual Release and Hold Harmless Agreement is signed for each participant. G. VanZandt moved the Board approve the Campton Township Rocket Launch Event Agreement and Individual Release and Hold Harmless Agreement for the Boy Scouts of America Pack # 165 with dates corrected for 2011. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: C. Boissonnas moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Open Space Fund: E. Murphy moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
c. Capital Improvements: G. VanZandt moved the Board approve the claims and demands on the Capital Improvements Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
11. Executive Session – Review Executive Session Minutes: E. Murphy moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
12. New Business Continued:
e. Review and Act Upon Executive Session Minutes: G. VanZandt moved the Board approve the Executive Session minutes of July 12, 2011, and the continuation of the minutes of that Session on July 15, 2011. The motion was seconded by J. Kupar. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
13. Adjournment: G. VanZandt moved the Board adjourn the meeting. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 8:45 p.m.
Respectfully Submitted, Richard Johansen, Clerk