1. 2. 3.  The December 11, 2012 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt present.  Trustee Vandiver was absent. 

4. Reports:

     Highway Commissioner – Sam Gallucci:  Commissioner Gallucci stated the District installed plows and spreaders on 10 trucks for the winter season, trimmed over-hanging trees along snow plow routes, and installed snow route markers on all plow routes.  So far there has been no snow.  The Highway District swept up excess stones from the Dura Patcher in Campton Township and the Village of Campton Hills; swept all intersections in the Township and Village; checked all stop signs in the Township and Village and replaced damaged or missing ones, all on a weekly basis.  The District continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and continued to repair pot holes with cold patch throughout the Township and Village.  The District applied, leveled, and rolled shoulder gravel on Pouley, Anderson, Campton Hills, Beith, and Town Hall Roads in Campton Township; and the west end of McDonald Road for the Village of Campton Hills in Plato Township.  Grading was done on Read Road for the Village of Lily Lake.  A stump grinder was used to grind up 12 stumps on Beith Road and stumps on Trotter Lane.  Mulch was cleaned up and holes filled with dirt.  Ongoing maintenance was performed on Township vehicles and equipment in house by staff.

     Assessor – Alan D. Rottmann:  Assessor Rottmann stated he is wrapping up the 2012 assessment cycle.  Kane County tells him the tax bills will be on time.  The annual Kane County Assessors’ meeting will be Friday, December 14^th.  This is once a year.  Assessor Rottmann will attend. 

     Solid Waste District – Debbie Ballot:  No Report.

     Financial Report – Louise McKay:  Certified Public Accountant McKay stated if the Board has questions on the expenditure spreadsheets please ask them.  Town, Road & Bridge, and Open Space are within their total budget.  Any line items that are over budget are offset by under budget line items.  The levies for the Township and Road District have been completed and are submitted for your approval at the Board meeting tonight.  There was not much activity for investments in November except for an interest coupon payment.  A revised cash flow analysis for Open Space needs to be created in order to determine the maximum amount to invest of the 2008A investment funds available.  The Burlington Road Park closed on November 2^nd and the transaction is represented in the financial statements.  There is a pending transfer to Town Fund Administration/Park for the Real Estate Tax credit of $6,578.31.  The application for Tax exemption on the Burlington Road Park was started after the closing.  After the title insurance, deed and other closing documents were received at the end of the month the application was completed and mailed to Kane County for processing. 

     Village of Campton Hills – President Patsy Smith:  Village President Smith stated Kiva is the big topic.  The Village will continue hearings into next year.  The next hearing will be Monday December 17^th at the Congregational Church in Fox Mill.  Then there will be a public hearing in January.  The Village is negotiating with Kiva.  If they want to donate something it can be something that would benefit everybody.  There is a grant from Kane County for walking trails.  She will give the info. to township open space people. 

     Open Space Staff Report – Kristin Bilar:  Open Space Development Coordinator Shouba filled in for K. Bilar stating the monthly volunteer workday was Saturday December 8^th.  Volunteer workdays are the second Saturday from 9:00 a.m. to noon.  K. Bilar attended the Chicago Wilderness Congress.  Campton Township is a member of that body.  T. Serewicz and J. Snyder met with Hoving to negotiate pricing, numbers, and types of portable restrooms at all properties.  At Corron Farm the small tool shed and hog house were cleaned.  Raspberry, multiflora rose, and shrubs were killed in the burned prairie area.  Fallen trees in the savanna were cut up.  The dairy barn was emptied of hay.  Many weak spots in the floor were found.  Because the Forest Preserve closed part of its off leash dog area by the new bridge it recommended people walk their dogs at Corron Farm instead.  At Corron Farm our dog area is for dogs on leash.  We need a kiosk with directions to inform people of the rules.  A voluntary donation was suggested for out of township use of the dog area.  At the Community Center the parking lot was restriped.  At Gray Willows rock was delivered for the drainage project.  A large dead tree was removed from in front of the 2 car garage.  Three experts looked at the barns at Corron Farm and Grey Willows and decided the Gray Willows barn is in good shape and could be used for events such as barn dances.  At Harley Woods Witness Tree continues weed control.  Vandalism occurred when rocks were thrown through the kiosk plexiglass.  Yard waste was also dumped there.  J. Kupar stated talk to the land owner first and then the police.  Patsy Smith stated talk to Zoning Officer Chris Raniri and both of you go to the land owner and explain the administrative process and penalties for yard waste dump.  At the Headwaters Conservation Area we are cutting up trees south of the pole barn that fell during the summer storms.  We burned the brush pile at Motz and regraded trails.  We are getting quotes for the alarm system.  A new garbage can was installed inside the dog park to replace the old rusted out one.  At Poynor Park trees along the trail were trimmed, and the parking lot was regraded.  The park is closed for the season.  At Town Hall we ordered storm windows to conserve the heat.  There is no report on Anderson Park, Brown Road Meadows, LaFox Fields, or Mongerson Park.  Jack also provided the Board with a list of 12 barns to “Look at for Ideas and/or Inspiration”, including web addresses for some of them. 

     Joint Environmental Resource Management Committee – John Kupar, Rob Linke:  Per J. Kupar, there was no meeting this month. 

     Engineering Update – Rob Linke:  Per J. Kupar, R. Linke is not here tonight.  We are still trying to get the permit for the Gray Willows drainage project. 

     Supervisor Report – John Kupar: 

• Supervisor Kupar stated he has had discussions with the Kane County Regional SWAT Team with regard to the team utilizing the house on our new Burlington Road property as a training site.  They would like to practice explosive breaching within the residence.  This would involve interior walls and doors.  No exterior doors or windows would be breached or damaged and the security of the house would not be compromised.  The township will be covered by the Counties insurance polices up to $20 million dollars.  In return, the Village will clean up the exterior of the buildings and grounds utilizing people that need community service hours.  We will need to put this on the agenda next time.  This could be done in January. 
• Supervisor Kupar reached out to the Conservation Foundation regarding the use of the former caretakers residence at Gray Willows.  The Conservation Foundation would like to establish a Kane County office.  Gray Willows is an ideal location for the Conservation Foundation given its location in Kane County.  We agreed with Bruce MacDonald and Dan Lobbes that we will meet in January on-site to visit the house. 
• Supervisor Kupar finally made contact with the USACOE (United States Army Corp of Engineers) regarding the status of our permit for the drainage improvements and stream stabilization project at Gray Willows.  Leesa Beal, Chief of the Regulatory Branch promised she will expedite the permit.  Apparently there was some confusion on their part regarding the permit.  They thought the permit was issued for this work, but the permit was issued for the previous bridge repair.  The permit writer will call us on Wednesday. 
• Supervisor Kupar stated he is writing the grant application for River Boat funds for the replacement of the barn roof at Gray Willows.  The application is due January 7^th.  He will be sending a draft of the application to the trustees and staff for comment next week. 
• The Village of Campton Hills, Economic Development Committee, is sponsoring a Freedom Fest the first weekend of July.  They would like someone from the Township Board to participate in the organizing committee for this event.  The first meeting of the committee is Thursday December 13^th, at 6:30 p.m. at the Village Hall. 
• Supervisor Kupar wished everyone a joyous holiday season and a safe and prosperous new year.  Merry Christmas! 

5. Approval of Minutes:

     a. Board Meeting November 13, 2012:  T. Stutesman moved the Board approve the minutes of the meeting on November 13, 2012.  G. VanZandt seconded the motion.  G. VanZandt moved that Village be inserted in front of Plan Commission under Joint Environmental Resource Management Committee on page two.  The addition was seconded by E. Murphy.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt Voted aye.  Trustee Vandiver was absent.  The amendment of the minutes passed.  E. Murphy moved the Final Report of Eagle Scout Carson Rose Trail Clearing Project at Gray Willows on page three under 8. New Business item b. be accepted.  The addition was seconded by G. VanZandt.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The amendment of the minutes passed.  G. VanZandt moved “the agenda” be changed to “this agenda” under items 10. and 11. g. on page 4.  The correction was seconded by T. Stutesman.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The amendment of the minutes passed.  G. VanZandt moved November 9^th, 2012 be changed to November 2^nd, 2012 on page 3 last item under Supervisor’s Report.  T. Stutesman seconded the correction.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The amendment of the minutes passed.  E. Murphy moved “we have the permits” be changed to “we have one permit from Soil and Water but we need a permit from Army Corp” on page three under 8. New Business item c.  T. Stutesman seconded the correction.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The amendment of the minutes passed.  T. Stutesman moved the minutes, as amended, be approved.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed.

6. Citizens’ Comments:  Kane County Board Representative Barb Wojnicki stated today was the first meeting of the newly elected County Board with Kane County Board Chairman Chris Lauzen.  There are two new committees, a jobs committee and an agriculture committee.  She was appointed Chairperson of the Judiciary Committee that works with Chief Judge Judy Brawka, Sheriff Pat Perez, the Public Defender, Circuit Clerk, State’s Attorney, the Labor Management Committee, and the Sheriff and Jail Guard unions.  She is a member of the Development Committee but did not get Forest Preserve President because John Hoscheit decided to stay two more years.  She was appointed President pro tem of the Kane County Forest Preserve.  Kane County is moving the Nature Center from Tekawitha Woods in St. Charles to Creek Bend on Dean Street in St. Charles.  Clerk Johansen stated the Township should not get involved in the Kiva controversy.  Supervisor Kupar stated the Township has had no part in the approval process for Kiva.

7. Old Business – Presentation and Discussion for Action:

     a. Review and Act Upon:  G. VanZandt moved “Review and Act Upon” be removed from this agenda.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

8. New Business – Presentation and Discussion for Action:

     a. Review and Act Upon Eagle Scout Colin Morgan Final Presentation Corron Farm Restoration Project:  Eagle Scout candidate Colin Morgan gave the final report of his project at Corron Farm stating it consisted of three parts the majority of which was clearing the barn of old hay that was in some parts one story high.  Twenty BSA (Boy Scouts of America) members from troop 3, and Campton Township Open Space volunteers, for a total of 40 people completed the project in one day.  Due to safety concerns the scouts weren’t able to complete everything.  Problems were due to a sagging floor.  Where possible they worked around this.  Otherwise, Township employee Tom Johnson completed it.  The scouts wore dust masks.  Once outside the hay was burned.  Secondly, the scouts laid down mulch around the Milk house.  Third, the scouts planted prairie seeds over several acres.  G. VanZandt moved the Board accept the final presentation of the Corron Farm restoration project by Eagle Scout candidate Colin Morgan.  The motion was seconded by T. Stutesman.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed.  Colon Morgan was thanked by the Board to the applause of the audience.

     b. Review and Act Upon Town Levy Ordinance 12-04T:  G. VanZandt moved the Board change 12-04T to 12-03T on the agenda only.  The motion was seconded by T. Stutesman.  In a roll call vote Supervisor Kupar and Trustees Stuteman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed.  T. Stutesman moved the Board approve the Campton Township Tax Levy Ordinance No. 12-03T.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  Ordinance No. 12-03T passed. 

     c. Review and Act Upon Road District Levy Ordinance 12-03R:  T. Stutesman moved the Board approve the Campton Township Road District Tax Levy Ordinance No. 12-03R:  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  Ordinance No. 12-03R passed. 

     d. Review and Approve Proposed Dates for 2013 Board Meetings:  E. Murphy moved the Board approve the Campton Township Board meeting dates for 2013 as presented.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

9. Claims and Demands Authorized for Payment:

     a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

     b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

     c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

10. Executive Session – Review Executive Session Minutes of September 11, 2012; review whether to open Executive Session minutes; review whether to destroy approved Executive Session audio tape minutes older then 18 months.  E. Murphy moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes of September 11, 2012; reviewing whether to open Executive Session minutes; and reviewing whether to destroy approved Executive Session audio tape minutes older then 18 months.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed and Executive Session began at 9:07 p.m.

11. New Business Continued –

     e. Discuss and Act Upon Approve Executive Session minutes of September 11, 2012:  T. Stutesman moved the Board approve the Executive Session minutes of September 11, 2012.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stuteman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

     f. Discuss and Act Upon Whether Need for Confidentiality Still Exists for Executive Session Minutes:  G. VanZandt moved the Board approve opening Executive Session minutes of open space properties purchased in 2007, and March 13, 2012, June 12, 2012, June 28, 2012, July 10, 2012, August 7, 2012 and September 11, 2012, but that the need for confidentiality still exists for all other Executive Session minutes not yet opened, including those of properties not purchased, all personnel, and all litigation.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

     g. Discuss and Act Upon Whether to Destroy Approved Audio Tape Executive Session Minutes Older then 18 months:  T. Stutesman moved the Board approve destroying audio tapes of approved Executive Session minutes older then 18 months.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed. 

12. Adjournment:  T. Stutesman moved the meeting be adjourned.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye.  Trustee Vandiver was absent.  The motion passed and the meeting adjourned at 9:20 p.m. 

                                                                              Respectfully Submitted,

                                                                              Richard Johansen, Clerk