1. 2. 3. The December 8, 2009 Board meeting was called to order by Supervisor Kupar at 7:34 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt present.
4. Reports:
Sheriff Wasco Substation Community Policing Sgt. John Grimes: Absent.
Highway Commissioner Sam Gallucci: Commissioner Gallucci was absent due to the winter storm which required his attention to the roads. His written report stated snow route markers were installed on all snowplow routes; shoulder gravel was installed, leveled, and packed in the Fox Mill and Windings subdivisions, Arbor Creek, Campton Wood Dr., Dean St., Anderson, Beith, Campton Hills and McDonald Roads and Arlington Estates; dead trees were taken down on Retreat Ct., Echo Valley Ln., Sylvan Dr., and Beith, Campton Hills, and Swanberg Roads; white edgelines and yellow centerlines were painted on McDonald Rd. in the Village of Campton Hills; grading was done on Read Rd. for the Village of Lily Lake; intersections were swept in Campton Township and the Village of Campton Hills on a weekly basis; stop signs in Campton Township and the Village of Campton Hills were checked on a weekly basis and damaged or missing ones replaced; roads were patrolled for drainage problems, pot holes, and culvert permits throughout Campton Township and the Village of Campton Hills; potholes were repaired with cold patch throughout Campton Township and the Village of Campton Hills; ongoing maintenance on township vehicles and equipment was done in house by staff.
Assessor Alan D. Rottmann: Assessor Rottmann stated we are wrapping up the 2009 assessment cycle. We are done with residential and commercial assessment appeal hearings. The farm hearings are coming. He expects to see tax rates increase because of the decline in assessed value.
Solid Waste District Barbara Boissonnas: Absent. Trustee C. Boissonnas asked did everybody get the Newsletter? Answer was yes. Appreciation was expressed for the completeness of the information.
Staff Update on Open Space Jack Shouba: Open Space Development Coordinator Shouba stated we have been filling and grading several severely eroded areas at Corron Farm. Our next volunteer habitat management day will be Saturday, December 12, from 9:00 a.m. to noon at Corron Farm. Our usual volunteer day is the second Saturday of the month from 9:00 a.m. to noon. At Harley Woods the parking lot has been completed. We will now install split rail fencing at the entrance. Witness Tree Native Landscapes (a contractor) has been applying herbicide to the garlic mustard. At the Headwaters Conservation Area we have cleaned up a pile of rocks left on the property. We examined 1939 aerial photographs and noted that the woodland and pond were not present at that time. Staff is keeping track of how much time they spend on each parcel for future budgeting purposes. We have developed a time line for conversion of agricultural fields to prairie and are looking at how best to manage the transition with the help of attorney Kathleen Judy. We have purchased fire control and safety equipment for our employees to use during burns, and we have renewed our state burn permit for another year. Supervisor Kupar, Planning Commission Chairman Morgan, and Open Space Development Coordinator Shouba represent Campton Township on a Joint Environmental Resource Management Committee with the Village of Campton Hills. Village Trustee Sue George was elected Chairperson at the last meeting. We are working on mapping green infrastructure, including wetlands, floodplains, aquifer sensitivity, water recharge areas, and natural areas. Consultants will be making recommendations on planning, zoning, ordinances and other ways to preserve our environment. The committee will soon meet to work on a mission statement and goals.
Financial Report Louise McKay: CPA McKay stated our monthly budget forecast recaps how we are doing. We are slightly shy of our budgeted amount. Other then the funds required to repair or replace the Town Hall foundation, the budget is in good shape. The Town Fund is being tweaked. She met with the Highway Commissioner to set up next years budget for the Highway District. This should be done by January. Do we want to go outside PMA Financial Network for investments? We are tied to PMA for the bonds because of arbitrage, but not for the maintenance funds. According to Ric Manser, who is a member of the Finance Committee, there are a number of investment bonds at 3% return. J. Kupar stated there are several triple A rated bonds we can look at. L. McKay added the $250,000 that FDIC insures sunsets in 2013 and then goes back to $100,000 in insurance.
Village of Campton Hills Patsy Smith: Absent.
Joint Environmental Resource Management Committee
Rob Linke: Committee member Rob Linke of Trotter Engineers and Surveyors
provided the Board with a handout and map. He stated the map showed existing
subdivisions in light pink, and existing remnant woodlands on undeveloped
parcels in dark pink. Green infrastructure is an interconnected network of
natural areas and open spaces that conserve natural ecosystem functions,
sustain clean air and water, and provide a wide array of benefits to people and
wildlife. There are two categories of green infrastructure. First are natural
or restored rivers, streams, wetlands, and woodlands. Second are man made
green infrastructure such as stormwater detention basins, greenways, and
trails, etc.
Community benefits are that green infrastructure filters polluted stormwater,
recharges groundwater, reduces the urban heat island effect, improves air
quality, provides wildlife habitat and recreational space, protects stream
banks, prevents flood damage, improves urban aesthetics, increases property
values, and is less costly than conventional approaches over the long term. The committee will meet this Saturday at 9:00 a.m. regarding Village ordinances
and the Village Comprehensive Land Use Plan.
Supervisor John Kupar: Supervisor Kupar stated he attended the meeting of the Joint Environmental Resource Management Committee. Campton Township staff members were recognized recently for years of service at bench marks of five, ten and fifteen years. We are coordinating with the National Easement coalition to map the regional easement holdings as well as the publicly held land. We are working on the next budget. Township CPA McKay met with the Budget Committee to look at cost cutting measures.
5. Approval of Minutes:
a. Board Meeting November 12th, 2009: G. VanZandt moved the Board approve the minutes of November 12, 2009. T. Stutesman seconded the motion. C. Boissonnas mentioned four typos in the minutes which the Clerk stated he would correct. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
6. Citizens Comments: None.
7. Planning Commission: None.
8. Old Business Presentation and Discussion for Action: None.
9. New Business Presentation and Discussion for Action: T. Stutesman moved the Board move agenda item 9. a. Proposed Eagle Scout Project down to be agenda item h. under New Business. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
b. Town Levy Ordinance 09-3T: T. Stutesman moved the Board approve the Campton Township Tax Levy Ordinance No. 09-03T. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The Ordinance passed.
c. Road District Ordinance 09-3R: G. VanZandt moved the Board approve the Campton Township Road District Tax Levy Ordinance No. 09-03R. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The Ordinance passed.
d. Farm Lease for Open Space Parcels: D. Phillips of Speer Financial, Inc. stated a partial refunding of 2 million of the 2000 B bond issuance will be considered. Administrator Glas stated the direction is to refinance the 2001 and 2002B bonds and develop a farm license agreement for each of our properties. Roughly 2 million is taxable and 5.6 million is tax exempt. No action was taken.
e. Proposed Dates for 2010 Board Meetings: G. VanZandt moved the Board approve the proposed Board meeting dates for 2010 as presented. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
f. 2010 FOIA Procedures for Campton Township: C. Boissonnas stated these procedures were presented to the Board last month for information. B. Lambe moved the Board adopt the procedure for the handling of Freedom on Information Act (FOIA) requests effective January 1, 2010. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
g. Discuss and Act Upon the Appointment of a FOIA officer: T. Stutesman moved the Board appoint C. Boissonnas as the Campton Township Freedom of Information (FOIA) officer. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
h. Proposed Eagle Scout Project Bobby Steiner: Administrator Glas stated Eagle Scout candidate Bobby Steiner could not make the meeting tonight. She and Open Space Development Coordinator Shouba met with him and his father regarding his Eagle Scout project. If the Board approves he will go to the Council next month and begin the project in March. Scout Steiner provided the Board with a three page handout including pictures and a map describing the project. He proposes to recruit 20 scouts from Troup 46 to create a nature trail in Corron Farm woods that is 24 inches wide by 300 yards long. This will provide a marked path for people to follow from the parking lot through the prairie/savanna area and back again. Scout Steiner will work with Administrator Glas, and Open Space Coordinator Shouba, to learn what to do to create the trail and then direct scout work teams to prepare and make the nature trail. Scouts will clear the path. Adults will maintain burning piles with scouts. In case of injury there will be a first aid kit and cell phones on site. All workers will be requested to bring gloves, eye protection, and boots. Scouts will also provide loppers, rakes, pitch forks, hand saws, and 6 wheel barrels. The township will provide mulch and dirt. Scouts will work in teams to dispense mulch once the trail has been prepared. He proposes Saturday March 6 and Saturday March 20 as work days, with Saturday March 27 as the rain day. Work will be from 9:00 a.m. to 4:00 p.m. Eagle Scout candidate Steiner will plan the project, direct the activities of the scouts and volunteers, and complete an assessment of the project when completed. T. Stutesman moved the Board approve the Eagle Scout project of Bobby Steiner. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
c. Park and Recreational Fund: None.
11. Executive Session Review Executive Session Minutes; Land Acquisition; and Discussion of the Appointment and Compensation of the Township Attorney: G. VanZandt moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes, land acquisition, and discussion of the appointment and compensation of the township attorney, and include Administrator Glas, Open Space Development Coordinator Shouba, and attorney Kathleen Judy. The motion was seconded by R. Lambe. In a roll call vote Supervisor Kupar, and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed and Executive Session began at 9:00 p.m.
12. New Business Continued: Supervisor Kupar reconvened the regular session at 9:35 p.m.
l. Review and Act Upon Approve Executive Session Minutes: R. Lambe moved the Board approve the Executive Session minutes of November 12, 2009. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
m. Review and Act Upon Discussion of the Appointment and Compensation of the Township Attorney: No action taken.
13. Adjournment: G. VanZandt moved the Board adjourn the meeting. J. Kupar seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed and the meeting adjourned at 9:40 p.m.
Respectfully Submitted,
Richard Johansen, Clerk