1. 2. 3. The February 12, 2013 Board meeting was called to order by Supervisor Kupar at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy present. Trustee VanZandt was absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated winter finally hit. Highway crews were out nine days out of 12 due to three ice storms and snow. Ice is difficult to predict. If you treat too early or too late the salt is washed away. Spraying brine solves this problem and saves money by melting ice before it can become a problem. We conducted an evaluation of roadways for slurry and overlay road projects that will be performed this year. We need to get started on this early because when it is later it becomes more costly. J. Kupar asked will the overlay cost be the same or more than last year? Answer was he thinks the cost will be the same as last year which was low. The highway crew plowed and salted icy roadways on 1/11, 1/12, 1/25, 1/27, 1/30, 2/2, and salted Hawkeye Drive for ice build up and put sandbags down on a residents driveway to divert water from the roadway into the ditch. The Highway District cleaned out snow and ice from all storm drains throughout Campton Township and the Village of Campton Hills; picked up trash along numerous roadways throughout the Township and Village; swept all intersections in the Township and Village on a weekly basis; checked all stop signs in the Township and Village on a weekly basis and replaced damaged or missing ones; continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and continued to repair pot holes with cold patch throughout the Township and Village. The highway crew painted the bathroom, foyer, and conference room in Building A at the Highway District. Ongoing maintenance on Township vehicles and equipment was completed in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated we have wrapped up the 2012 assessment year, and began 2013. He noticed an up tic in home sales and thinks that is because interest is predicted to go up by the end of the year. The inventory of houses is half of what it was this time last year.
Solid Waste District – Debbie Ballot: Absent.
Financial Report – Louise McKay: Certified Public Accountant McKay stated see the monthly expenditure spreadsheets. If you have questions on specific line items please ask them. Town, Road & Bridge, and Open Space are within their total budget. Any line items that are over budget are offset by under budget line items. Bank of New York Mellon wired the 2010B Build America Bond Rebate on January 9, 2013 in the amount of $24,605.00. She stated she contacted Bank of New York Mellon on January 7 concerning the payment of the rebate and BNY Mellon responded with the payment on the 9th. On January 23, 2013 the Federal Farm Credit Bank Note investment maturing January 23, 2020 was called in the PMA Maintenance account. Trustee Murphy (also CPA) and McKay met on February 1st to discuss reinvesting this and the previously called investment in the 2008A account. The rates at this time are low and the funds were used to fill in the laddered maturities for operating expenses in the 3 to 4 year range. In April 2014, a $1.2 million certificate of deposit will be maturing and we are hoping rates will have improved by that time to consider some longer-term investments. We began to review accounting software programs that have a module for capital assets. The Ricoh Aficio MP 2352SP copier was selected for the Supervisor and Clerk’s office and was delivered today, February 12th. During the month work continued on the budget for next fiscal year.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated Ferson Creek and Otter Creek are both impaired but we don’t know where the pollution is coming from. We will request a $500 grant to help us test. J. Kupar stated see if you can involve the Illinois Water Survey for additional funding. K. Bilar continued stating our monthly volunteer workday was at Corron Farm Saturday February 9th. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. One of our conservation easement property owners, Jack and Fern Anderson, have both passed away. We need to be sure the Campton Township conservation easement on that property is referenced in the deed if the property changes hands. Staff is working on the Open Space budget for 2013/14. Request for changes to the records disposal guidelines has been sent to the State. It will be a month or two before we hear back from them. She and J. Shouba attended a conference entitled “Wild Things” where Jack presented “The Good, the Bad, and the Ugly, or How to Evaluate and Restore Natural Areas.” She and Denise Morgan attended pesticide training in order to be licensed to apply pesticide. At Corron Farm Huddleston gave a quote to repair a tile blowout in the wetland and a water line leak near the horse barn. We will use some of the remaining loan money to cover these costs. The Husky Sled Demo Event will be February 23rd from 11:00 a.m. to 2:00 p.m. Tom Corron wants to have his high school reunion at Corron Farm on September 22nd. At Gray Willows invasive tree removal is occurring in the woods near Tucker Run. The Gray Willows committee meeting was January 24th. We are working towards items that need to be addressed before the park opening, such as signage and gates, etc. We are beginning to organize a master plan. An electrician and plumber made a visit to the farmstead and made a proposal for work there: $18,898.00 for electrical at the two story house with basement; $9,800.00 to run underground power line from the front house to the rear barn, approximate 300 feet; $4,700.00 for electrical on the interior of the barn. At the Headwaters Conservation Area we are cutting up trees and burning brush piles south of the pole barn. At Town Hall storm windows have been installed. We continue to make finishing touches for educational center items, such as informational binders, posters, etc. Poynor Park is closed for the season. There is no report on Anderson Park, Brown Road Meadows, the Community Center, Harley Woods, LaFox Fields, or Mongerson Park.
Joint Environmental Resource Management Committee - Rob Linke, John Kupar: No report.
Supervisor’s Report – John Kupar: Supervisor Kupar stated he had several conversations over the last month with Mike Holan, Director of Operations and Maintenance of the Kane County Forest Preserve District. The initial conversations were centered on the design and construction of information kiosks that the District installs in the Forest Preserves. This conversation led to the potential of the District partnering with the Township in the construction of these kiosks. In addition, the District offered to share with us how they manage their OSHA compliance activities. We will continue to meet. Greg VanZandt and he met with Ray Eisbrener, District Wildlife Biologist Illinois Department of Natural Resources. The IDNR monitors the health of the white tail deer population in the state. They have been monitoring Chronic Wasting Disease in the deer population since 1997. Recently they had a positive hit of CWD in a deer harvested for research one mile north of Corron Farm. They would like to harvest a few deer on Corron Farm in order to track the extent of the disease. This topic is on the agenda tonight. The Board had a Special Meeting to interview and appoint members of the Campton Township Planning Commission. Todd Williams was a continuing member of the Planning Commission. New members are Shawn Clark, Richard Gornick, Mike Tyrrell, and Ron Petrucci. The Board believes that with the economy improving, new development will occur in the Township. In addition, the Board will be expanding the Commission’s planning and advisory role in the future. The Board had an initial meeting with the sports leagues/teams that utilize the Township’s ball fields. The purpose of the meeting was to understand the organizations needs over the next four years; develop a unified schedule for all the fields; and recover the added costs for the upkeep of the fields. The Township has not increased fees on these fields for the last eight years. At the same time the costs to maintain the fields has increased, and the use of the fields has also increased.
5. Approval of Minutes:
a. Board Meeting January 8, 2013: T. Stutesman moved the Board approve the minutes of the meeting of January 8, 2013. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Special Board Meeting January 25, 2013: V. Vandiver moved the Board approve the minutes of the Special Board Meeting of January 25, 2013. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Special Board Meeting February 5, 2013: T. Stutesman moved the Board approve the minutes of the Special Board Meeting of February 5, 2013. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
6. Citizens’ Comments: None.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Co-Sponsored Organization Expired Contracts and Cost for New Season: Joe Garbarski stated the contracts were signed in 2005. The fees and rates have not increased for baseball and softball. He encourages the Board to raise the fees because they have not been raised for eight years. J. Kupar stated the fees have not been raised for eight years and the usage has increased over that time. We have had issues over scheduling. Chris Bell stated go to our links to get the schedule. When it rains it changes the schedule. To get that info from us we would not have time to give the schedule. Per John Kupar everything is on a website. We can access that through the internet. We want to see if you want to grow the fields. Bill Morrow stated the field budget over the last four years was $430,000. Everything we collect goes back into the fields. Our registration ends next week so no additional money this year. He proposes $1000 next year, $1100 the year after, and $1200 the year after that. The big issue is the price increase and the length of the agreement. He wants an eight-year agreement. John Kupar stated the Board should not sign agreements for longer then its four-year term of office. Joe Garbarski stated since its only for the three baseball groups, it shouldn’t matter the term of the contracts. John Kupar stated we can get a lawyers opinion to see if we can sign a contract for longer then our term of office. Vicki Vandiver stated she would like to know what other communities do about extending contracts. John Kupar stated we are unlike a park district that can raise its fees. They can get additional revenue. We have to be able to recover additional costs over time. Chris Bell stated I think what you are asking for is not a lot of money but he agrees with Bill Morrow about the longer term. John Kupar stated we will have the price the same this year and begin increases next year. Then we see the lawyer to get an opinion about the length. We will talk to the Board to see their thoughts on the amounts of costs. We can share these contracts before the next Board meeting. T. Stutesman moved the Board table this agenda item. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Use of Gray Willows Residence for Non Profit Veteran Use: Neal Anderson spoke stating he spoke with John Carr with Kane County Veterans Assistance about the needs in Kane County. This is about assistance to veterans, finances, rent, etc. Finding them a house is something new. The City of St. Charles just donated two lots to build homes for vets. He spoke with Liz Eakins with Lazarus House. She said they could administer this program. Liz asked what are our liabilities if the house was leased to Lazarus House? Neal stated property ownership doesn’t change. J. Kupar stated the house is not part of the Gray Willows park. Neal stated this is similar to general assistance. Lazarus House qualifies the person. Liz asked is this transitional? Neal, yes, this is to get them back on their feet. This is ideal for a family. Lazarus House would administer. Vicki Vandiver stated her husband does heating and air conditioning and he could donate his weekends. Neal stated he can donate his work to do rehab. on the house. John stated we need to find the septic and well. Neal stated he has someone who can do that. John said there is work to get it up to code. Neal stated he will volunteer to coordinate that. Elizabeth Murphy stated she can meet on the tax and financial aspects. Neal stated maybe the other house can be for someone else in need. He will keep working on his end and come back next month to see what happened legally. John stated we will meet with Township Attorney Britz on Friday. T. Stutesman moved the Board table agenda item 8.a. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Discuss and Act Upon Corron Farm Preservation Society Events and Projects: Judi Arman spoke for the Corron Farm Preservation Society stating the dairy barn has structural integrity issues. We want to raise funds to save the barn. We will have a pig roast for fund raising. Tom Corron is reaching out for funding. Laurel Garza stated we are looking at starting a 501 C3 tax exempt not for profit. J. Kupar stated we can have a barn dance fundraiser at Gray Willows. T. Stutesman moved the Board table agenda item 8.b. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Discuss and Act Upon Use of Campton Properties for Educational Opportunities: V. Vandiver stated she met with Chris Eakins of Ferson Creek School to discuss student opportunities at Campton Township properties. At the grade school they are driven by the requirements of the State. They did not know about Gray Willows. She suggested if science teachers were interested we could arrange a tour. Eakins said they are limited on field trips because of time. He thought just once or twice a year because they have to spend most time in the classroom. At the middle school and the high schools they are driven by department heads. We could send a letter to the heads of the science departments giving a list of our properties and an aerial map of them. T. Stutesman suggested we offer them a tour on teacher administration days. E. Murphy stated maybe we should send a letter out and plan on sending it next year too. V. Vandiver said our main message is we want them to know the land is here and available for students. It could be teacher driven versus township driven. Some teachers want to do the lesson plan. Laurel Garza said she has a wish list for Eagle Scout projects. V. Vandiver stated lets put the wish list on the web page. They like to make things. She suggested lets have them make a gazebo. J. Kupar stated lets put the Eagle Scout projects on the web site. L. Garza said she will take the list she has, take the things completed off of it, update it, and give the list to Mark Rake, our webmaster, to put on the Township web site. T. Stutesman moved the Board table this agenda item and place it under Reports on the agenda of the March 12, 2013 meeting. J. Kupar seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
d. Review and Act Upon IDNR Request for Deer Collecting at Corron Farm: J. Kupar stated the IDNR wants to harvest two or three deer and send samples to the University of Illinois to be tested for chronic wasting disease. If the meat is not infected they will donate it. T. Stutesman moved the Board approve the IDNR request for deer collecting at Corron Farm. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
e. Review and Act Upon Sikich Audit Proposal for Year Ended March 31, 2013: L. McKay stated the cost went up 2%. J. Kupar moved the Board approve the Sikich audit proposal for the year ended March 31, 2013, and bid audit services out for the year ending March 31, 2014. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Open Space Fund: E. Murphy moved the Board approve the claims and demands on the Open Space Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Capital Improvement Fund: E. Murphy moved the Board approve the claims and demands on the Capital Improvement Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
10. Adjournment: E. Murphy moved the Board adjourn the meeting. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye. Trustee VanZandt was absent. The motion passed and the meeting adjourned at 10:00 p.m.
Respectfully Submitted,
Richard Johansen
Clerk