The February 8, 2005 Board meeting was called to order by Supervisor Anderson at 7:42 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen took the roll with Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar present. 

4.  Reports:

     Sheriff – Deputy Johnson:  Sergeant Beatus filled in for Deputy Johnson stating there will be a drug unit presentation on methamphetamines at the Township Officials of Kane County meeting of Wednesday February 16^th. at 7:00 p.m. at the St. Charles Township Hall, 1725 Dean Street, St. Charles.  Clerk Johansen stated he is Secretary of the Township Officials of Kane County and he prepared the agenda for the meeting.  The agenda includes a presentation on what is a methamphetamine lab, why it’s a growing problem, how to identify hazardous paraphernalia, what it’s made from, how it affects our townships, and its effect on our crime rate.  Sergeant Beatus stated the Sheriff’s website is www.kanesheriff.com.  Click on your township for the types of calls in your area.  There has been no recent rash of crimes.  There were a few burglaries.  Greg VanZandt asked what did he know about a recent break-in in Split Rail Farms.  Answer was Deputy Johnson got a call today about a teen age party where things were stolen.  That could be the incident asked about.

     Highway Commissioner – Sam Gallucci:  Commissioner Gallucci stated the criteria for snowplowing is not only snow buildup, but also black ice.  Three trucks were out today for that reason.  We had a recent snow event of about 10 inches.  With the new material there is very little salt damage to grass or bushes.  We get about $200,000 per year from the state gas tax which is based on the number of miles of Township roads.  This is why it’s so important to keep motor fuel tax maps up to date to insure the proper tax revenue.  The motor fuel tax maps are being worked on now to reflect increased roads from new development.  In the March Newsletter we will designate the roads to be resurfaced.  For the last four years the Road District tax rate has declined.  If the Elgin annexation is approved, the impact will require rebuilding roads to keep up.  County Board Representative Barb Wojnicki stated KDOT’s (Kane County Department of Transportation) formula is 10 trips per unit per day, which will impact roads in a major way if the proposed Elgin density goes through.  Commissioner Gallucci stated the road crew plowed and salted on January fourth, fifth, sixth, tenth, thirteenth, nineteenth, twentieth, twenty-first, twenty-second, and twenty-third.  The crew repaired and replaced mailboxes in the Windings, Arbor Creek, Hunters Hill, Foxfield, Wideview and Oak Openings subdivisions, and on Old Burlington Road.  They cleaned various areas, as needed, throughout the Township of salt and gravel along roadway shoulders due to snowplow damage, checked storm drains for ice and standing water, continued to repair potholes with cold patch, checked all stop signs on a weekly basis and replaced damaged or missing ones.  The road crew picked up garbage on Swanberg Road and continued maintenance on Township vehicles and equipment. 

     Assessor – Alan D. Rottmann:  Assessor Rottmann stated he is working on the 2005 assessment year and he doesn’t expect any major reassessments.  The County is working on new computer software which means the tax bills may be two weeks late. 

     Solid Waste District – Greg VanZandt:  Solid Waste Chairman VanZandt stated the Solid Waste District hired a consultant who recommended the District do a Request for Proposals (RFP) instead of sealed bids.  This enabled Solid Waste to negotiate a better contract with a lower bid.  Waste Management came in as the low bidder with a free covered 65 gallon recycling container on wheels.  The best price was for a five year contract and they expect the contract in place by April first.  D. Gillen stated sometimes they put the recycling in the trash.  Answer was report the date, time, and place of this.  We have a stipend for any infraction in the contract that requires $5.00 per incident paid to the Solid Waste District, and $5.00 off of the customer’s next bill.  Township Administrator Glas stated they are using a single pass truck now that has two bins, one for garbage, and one for recycling.  From the house it’s hard to tell which bin is used.  K. Judy asked are there stickers and bags for landscape waste?  Answer was yes, but that’s only for landscape waste.  It costs $2.25 per bag.  They pick up Christmas trees until the middle of February with another truck. 

     Open Space Committee – Judy Hines:  Open Space Committee member Chuck Reed speaking for Chairperson Hines stated a preliminary sketch of property IV-4 is being created so we can complete the contract.  The announcement of the White House becoming a museum was premature because the County is looking for a building with plumbing and the White House will not have that.  The Headwaters project is waiting for the weather to break.  The wetland mitigation bank is waiting for Army Corp to issue a permit.  Finally, C. Reed stated the Open Space Committee endorses the Campton Township Open Space Referendum, and the Kane County Forest Preserve Open Space Referendum. 

     Park and Recreation Committee – Jim Giase:  Jim Giase speaking for the Park and Recreation Committee presented a proposed budget for fiscal year 2005-2006 that included four line items.  Capital improvements were $22,000 for hard surface installation of Brown Road Park driveway, and $7,500 to grade and seed fields one and six.  Maintenance was $40,000 for equipment leases and employees.  Future capital improvement is $15,000 for architectural drawings and calculations to enable the bid process/construction of Poynor Park to begin.  K. Judy asked didn’t we have a plan for Poynor?  Answer was it is only a concept plan, not an architectural land use plan.  Township Administrator Glas stated we have no construction documents, or engineering drawings, just a concept plan.  J. Giase stated there are township friendly contractors that may donate work if we have construction drawings.  

     Supervisor – Neal Anderson:  Supervisor Anderson stated the Elgin Plan Commission Public Hearing on the proposed annexation consisted of a discussion between lawyers, and then it was postponed until March 7^th.  It could be later.  We will let you know.  We had a huge turnout.  It made all the newspapers.  The Tribune said 800 people showed up.  Everybody was ready.  Between Campton Township and Preserve Campton we made a huge impact.  Patsy Smith stated the entrance into Glenwood showed soccer fields.  Check your websites.  Thanks again.  Keep up the good work. 

5.  Approval of Minutes:

     a. Board Meeting January 11, 2005:  D. Gillen moved the Board approve the minutes of the Board meeting of January 11, 2005, with changes of quotes around, “it’s the snowmobiles fault” on line six under Sheriff’s Report.  The motion was seconded by R. Manser.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

     b.  Special Board Meeting January 21, 2005:  R. Manser moved the Board approve the minutes of the Special Board Meeting of January 21, 2005.  D. Gillen seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

     c.  Special Board Meeting January 28, 2005:  R. Manser moved the Board approve the minutes of the Special Board Meeting of January 28, 2005, with the spelling change of “Lilly” to “Lily” for Lily Lake.  J. Kupar seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.

6.  Citizens Comments:  Dave Phillips of 41W449 Barlow Drive speaking on behalf of the Open Space referendum stated that because of election law requirements the Township cannot be involved in referendum electioneering.  Therefore he wants to create citizen involvement. A group of citizens in Campton Township is forming a citizens committee (at this point referenced as the "Four for Four for Campton" Citizens Committee) to support three initiatives that will be on the April 5, 2005 Consolidated Election ballot. As a Campton Township resident myself, I find that these issues are very important and would like to do what is possible to assist these endeavors. Those issues are:

1) The Campton Township Open Space bond issue

2) The Forest Preserve District of Kane County's bond issue

3) St Charles CUSD No 303's bond issue

This Township citizens group would like to collaborate and coordinate with citizen efforts  on behalf of  the Forest Preserve District and the School District so that each ballot question is supported in the Township. 

In addition, the Preserve Campton initiative is interwoven with the residents of the Township  seeking to preserve open space and be actively observing development proposals as those relate to issues like development density, traffic, school impact and other development issues.

The residents also understand that open space can both be preserved from development and used for active sports if properly sited, perhaps leading to one or more downstream  intergovernmental agreements relating to development, use and maintenance of active open space with the Park District

It is envisioned that the "Four for Four for Campton" citizens group would be led by several chairs serving as a Steering Group perhaps as delegates from the respective parties that make sure that the "one for all & all for one" message is preached; the necessary information is distributed and that the support needed is generated in an overwhelming fashion.

I will give you a call to see which citizens serving as advocates for the Township; the Forest Preserve, and the School District should be contacted and am available to meet as needed in the upcoming days and weeks leading to a successful April 5th for all parties.  This Township-based citizens initiative will be unveiled on Tuesday February 8th at the Township Board meeting and will gain steam as we forge ahead.

We wish your efforts well and will do what we can to support your efforts on behalf of the residents of our Township that are also residents of the School District and the Forest Preserve.  

7.  Planning Commission:

     a. Request of right-of-way set back variance – 40W980 Kings Mill Drive:  D. Gillen moved the Board adopt the Plan Commission recommendation that the right-of way set back variance of 40W980 Kings Mill Drive be encouraged.  R. Manser seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.

8.  New Business – Presentation and Discussion for Action:

     a.  Review and Act Upon Change Order for Corron Farm White House Shutters from A.R. Bex:  R. Manser moved the Board approve A.R. Bex change order request for Corron Farm White House shutters in an amount not to exceed $1121.00.  J. Kupar seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

     b.  Review and Act Upon Field 1 & Field 6 Capital Improvement Project Reimbursement to Wasco Diamonds and Wasco Baseball:  R. Manser moved the Board approve field one and field six capital improvement project reimbursement to Wasco Diamonds and Wasco Baseball in an amount not to exceed $5174.00.  The motion was seconded by K. Judy.  Township Administrator Glas stated the ground was eroding away and needed to be fixed.  R. Manser stated the problem is we are doing this after the fact.  Even on a safety issue we need to maintain communication in regard to bills like this.  D. Gillen stated the park was done by volunteer labor.  Township CPA McKay stated we will have this in next years budget.  R. Manser withdrew his motion.  K. Judy withdrew her second.

     c.  Review and Act Upon Resolution to Support the Efforts of Preserve Campton:  Township Administrator Glas stated Township Attorney Noble asked for language to put in a Resolution of support for Preserve Campton.  N. Anderson stated Administrator Glas will take input from Board members and then work with Township Attorney Noble on points to put in the Resolution.  R. Manser moved the Board table the Resolution of support for the efforts of Preserve Campton.  The motion was seconded by D. Gillen.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

9.  Old Business – Presentation and Discussion for Action:

     a.  Review and Act Upon Employee Handbook Revision:  K. Judy moved the Board table Employee Handbook Revision.  R. Manser seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

10. Claims and Demands for Payment:

     a.  Town Fund:  D. Gillen moved the Board approve the claims and demands on the Town Fund.  R. Manser seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

     b.  Open Space Fund:  D. Gillen moved the Board approve the claims and demands on the Open Space Fund.  J. Kupar seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.

     c.  Park and Recreational Fund: - None.

11. Executive Session – Land Acquisition:  R. Manser moved the Board go into Executive Session for the purpose of land acquisition, and include Mike Tyrrell and Chuck Reed of the Open Space Committee.  The motion was seconded by D. Gillen.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed at 9:20 p.m.

12. Adjournment:  Supervisor Anderson reconvened the regular session.  N. Anderson moved the Board adjourn the meeting.  R. Manser seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed and the meeting adjourned at 9:51 p.m.

                                                                              Respectfully Submitted,

                                                                              Richard Johansen

                                                                              Clerk