Minutes of a regular public meeting of the Township Board of Campton Township, Kane County, Illinois, held at the Community Center, in said Township at 7:30 p.m., on the 9th day of February 2010.
1. 2. 3. :
The meeting was called to order by the Supervisor, and upon the roll being called, John M. Kupar, the Supervisor, and the following Trustees of the Township Board, all being physically present at said location, answered present: Tom Stutesman, Christian Boissonnas, Rebecca Lambe, Greg VanZandt.
The following Trustees were absent: None
The Township has no rule or procedure permitting audio/video attendance at meetings. The Pledge of Allegiance was recited.
4. Reports:
Sheriff – Wasco Substation Community Policing: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci was absent due to the necessity of attending to the snow storm, but appeared by written report as follows: The road crew plowed and salted on January 5, 7, 8, 11, 13, 20, 21, 25, 27, 28, & February 2, 2010; subdivisions were winged for safety concerns in the Township and Village (snow was pushed back from the road for better clearance); damaged mailboxes and posts were repaired throughout the Township and Village; new batteries were installed on flashing light stop signs on Beith Road, Denker Road, Campton Hills Road at Anderson Road, Brown Road at Old LaFox Road, and Jens Jensen Lane for safety concerns; checked all stop signs in the Township and Village on a weekly basis and replaced damaged or missing ones; continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; continued to repair potholes with cold patch throughout the Township and Village; completed the evaluation of road projects needing slurry and overlay in 2010; and ongoing maintenance of township vehicles and equipment was performed in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he just completed the 2009 assessments, and just opened the 2010 assessment books.
Solid Waste District – Barbara Boissonnas: Absent.
Staff Update on Open Space – Jack Shouba: Open Space Development Coordinator Shouba stated we have been working on next years open space budget which is provided in tonight’s packets. Open space staff is plowing snow and applying salt in the parking lots of some of our open space properties. Some maintenance work has been done on the Motz house. Staff has been updating the Open Space Plan and maps with the help of Kathy Judy and Rob Linke. A contractor will cut down a few boxelders and a number of large ash trees that are infested with the emerald ash borer, and are dead or dying. We will try to save four relatively healthy Ash trees by insecticide injection this spring and in future years. Staff will dispose of the downed trees. Coordinator Shouba attended a recent FREP (Fox River Ecosystem Partnership) meeting to learn about 319 grants for projects that reduce non-point-source (not from a pipe) pollution. He also participated in a webinar to learn more about federal grants we might apply for. Our FREP representative drafted a Campton Township profile for the Fox River Ecosystem Partnership website. A copy is in tonight’s packet. Coordinator Shouba recruited the Audubon Society to do birding visits on our open space sites so they can provide us with a list of birds that visit township open space. Our usual volunteer work day on open space is scheduled for the second Saturday February 13th. from nine a.m. to noon, if the weather cooperates. C. Boissonnas asked why is open space staff plowing snow on open space properties. Answer was this is in the parking lots of some open space properties. The Highway Commissioner can only plow 33 feet from the center of the roadway.
Financial Report – Louise McKay: Township C.P.A. McKay stated P M A Financial Network, Inc. confirmed the deposit of our good faith funds from the successful sale this morning of the 2010 series bonds for our open space program. This month $50,000 from town fund money market was transferred to establish the Capital Improvement money market. Last fiscal year’s town fund surplus from the State of Illinois Members First Grant for the Community Center parking lot funded this account. The investment report now lists this account for Town Fund Capital Improvements. It is planned that a portion of the budget from town fund be transferred to the Capital Improvement account annually to plan for capital improvements and unanticipated emergencies. Work on the budget continues. Progress is being made on ongoing line item adjustments.
Village of Campton Hills – Patsy Smith: Campton Hills Village President Smith stated see the alert about not parking cars on public streets during a snowfall of one inch or more until roads are plowed. The Village finished it’s hearing on the proposed annexation of the property on Harley Road on the south side of Route 38. Seven people spoke. A hundred or so were there. The Village Board will decide on February 16th at 7:30 p.m.
Joint Environmental Resource Management Committee: Planning Committee Chairman Morgan stated the Environmental Committee met and discussed dark skies. The Mission Statement states the township and village Joint Environmental Resources Management Committee will advise the two governmental bodies in the protection, conservation, and wise use of resources by providing comprehensive information so that planners can make informed decisions. Objectives include producing a Green Infrastructure Map for planning information, water conservation and groundwater recharge, identifying and protecting environmentally sensitive areas, informing the respective planning commissions, educating stakeholders, encouraging public involvement, and promoting the preservation of open space for recreational and conservation purposes.
Supervisor – John Kupar: Supervisor Kupar stated Denise Morgan and the rest of the open space staff put a great deal of effort into the site maintenance schedules that come up later on the agenda. We are still refining next years budget. With the Build America bonds the Township gets an annual interest rebate of about $50,000.00 per year.
5. Approval of Minutes:
a. Board Meeting January 12th, 2010: T. Stutesman moved the Board approve the minutes of the meeting of January 12, 2010. G. VanZandt seconded the motion. C. Boissonnas asked what is the PDF referred to for the Roger Brown property under Plan Commission. Administrator Glas stated a PDF can be a map or a document. Plan Commission Chairman Morgan stated the PDF referred to is a map of the Roger Brown property. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
b. Special Board Meeting January 9th, 2010: Clerk Johansen stated disregard the Special Board Meeting minutes of January 9th in your folders as they were printed by mistake. You have hard copies of the Special Board meeting minutes of January 9th, 16th, and 28th on the table in front of you. T. Stutesman moved the Board approve the Special Board Meeting minutes of January 9, 2010. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
c. Special Board Meeting January 16, 2010: C. Boissonnas moved the Board approve the Special Board Meeting minutes of January 16, 2010. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Lambe voted aye. Trustee VanZandt abstained because he was absent from the meeting.
d. Special Board Meeting January 28, 2010: R. Lambe moved the Board approve the Special Board Meeting minutes of January 28, 2010. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
6. Citizens’ Comments: None.
7. Planning Commission: Proposed PUD – Brown Property – Chuck Hanlon: Chuck Hanlon with Land Vision spoke on behalf of the proposed Roger Brown PUD (Planned Unit Development). He stated the property is 178 acres on the south side of Route 64 with frontage on Anderson Road. Part of it comes out to Route 47 but he is not sure if access to that road is possible. Planning Commission Chairman Morgan stated he is not sure about the proposed commercial use area. Land Planner Hanlon stated the County planning process is preliminary. The wetland goes east to west. The Brown’s due diligence so far includes a soil survey and a drain tile survey. This proposes ten acres commercial. The interior roadway would use twenty acres. We would create a large turnaround in the western part of the property. There is an existing man made pond there that the Fire Protection District could use as a water source. We would need access provided. Planning Commission Chairman Morgan stated the Oak Openings HOA (Home Owners Association) stated Kane Counties 2030 Plan calls for one dwelling unit per four acres. The alternative is one unit per two acres. Depending on your perspective you could argue either way. The Planning Commission would like something between the two. C. Hanlon stated we need to check adjacency of villages to this development; that is to Lily Lake and Campton Hills. We feel this project is best in Kane County. We have no developer in mind for this project now.
8. Old Business – Eagle Scout Final Report – Mark McCarthy: Eagle Scout candidate Mark McCarthy gave the final report on the completion of the pavilion at Corron Farm by Troop 13 under his direction. The cost was $1877.44. It took 44 hours of planning, and 223 hours to build. Pointing to the attractive wood model of the pavilion that was built to scale, J. Kupar asked what were the challenges in completing this project? M. McCarthy replied working in the weather and drilling holes in the wood. The Board thanked Eagle Scout Mark McCarthy for his contribution to Campton Township, and took a picture of him with Supervisor Kupar.
9. New Business – Presentation and Discussion for Action:
a. Review and Act Upon A RESOLUTION authorizing the sale of $125,000 Taxable General Obligation Bonds, Series 2010A, of Campton Township, Kane County, Illinois, and the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds: The Supervisor announced that the next item for consideration on the agenda was the issuance of the Township’s general obligation open space bonds and that the Township Board would first consider the adoption of a resolution authorizing the sale of the Taxable Series 2010A Bonds, and the levy of a direct annual tax sufficient to pay the principal of and interest on the bonds.
Whereupon John Kupar______________ presented and Dave Phillips.___________________ explained a resolution which was before the Township Board in words and figures as follows:
A Resolution authorizing the sale of $125,000 Taxable General Obligation Bonds, Series 2010A, of Campton Township, Kane County, Illinois, and the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds.
Trustee Greg VanZandt_ moved and Trustee Tom Stutesman seconded the motion that said Resolution as presented and read by the Township Clerk be adopted.
After a full discussion thereof, in the presence of a quorum at all times, including a public recital of the nature of the matter being considered and such other information as would advise the public of the business being conducted, the Supervisor directed that the roll be called for a vote upon the motion to adopt said Resolution as read.
Upon the roll being called, the following members of the Township Board voted:
Aye: John Kupar, Tom Stutesman, Christian Boissonnas, Rebecca Lambe, Greg VanZandt.___________________________________________________________________
Nay: None. _________________________________________________________________
Whereupon the Supervisor declared the motion carried and said Resolution adopted, approved and signed the same in open meeting and directed the Township Clerk to record the same in the records of the Township Board of Campton Township, Kane County, Illinois, which was done.
b. Review and Accept Low Bid General Obligation Bonds, Series 2010A: Dave Phillips, Senior Vice President of Speer Financial, Inc. stated our bonds were competitively auctioned today with a AA rating by Standard and Poor’s. The low bidder, UMB Bank, n.a., Kansas City Missouri came in at 1.4092% True Interest Rate. A double A rating is a remarkable achievement in this economic climate. Supervisor Kupar made himself available for the rating call which helped the township considerably. It is the opinion of Speer Financial that the bid of UMB Bank is favorable to the township and should be accepted. G. VanZandt moved the Board accept the bid of UMB Bank, n.a., Kansas City, Missouri of 1.4092% True Interest Rate. The motion was seconded by R. Lambe. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
c. A RESOLUTION authorizing the sale of $2,360,000 Taxable General Obligation Bonds, Series 2010B (Build America Bonds-Direct Payment to Issuer), of Campton Township, Kane County, Illinois, and the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds: After adoption of the Resolution authorizing $125,000 Taxable General Obligation Bonds, Series 2010A of the Township, the Supervisor announced that the next item for consideration on the agenda was the adoption of a resolution authorizing the sale of $2,360,000 Taxable General Obligation Bonds, Series 2010B (Build America Bonds—Direct Payment to Issuer), and the levy of a direct annual tax sufficient to pay the principal of and interest on the bonds.
Whereupon John Kupar________________________ presented and Dave Phillips __explained a resolution which was before the Township Board in words and figures as follows:
A Resolution authorizing the sale of $2,360,000 Taxable General Obligation Bonds, Series 2010B (Build America Bonds—Direct Payment to Issuer), of Campton Township, Kane County, Illinois, and the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds.
Trustee Rebecca Lambe___________ moved and Trustee Greg VanZandt ___________ seconded the motion that said Resolution as presented and read by the Township Clerk be adopted.
After a full discussion thereof, in the presence of a quorum at all times, including a public recital of the nature of the matter being considered and such other information as would advise the public of the business being conducted, the Supervisor directed that the roll be called for a vote upon the motion to adopt said Resolution as read.
Upon the roll being called, the following members of the Township Board voted:
Aye: John Kupar, Tom Stutesman, Christian Boissonnas, Rebecca Lambe, Greg VanZandt.
Nay: None. ________________________________________________________________
Whereupon the Supervisor declared the motion carried and said Resolution adopted, approved and signed the same in open meeting and directed the Township Clerk to record the same in the records of the Township Board of Campton Township, Kane County, Illinois, which was done.
d. Review and Accept Low Bid General Obligation Bonds, Series 2010B: Dave Phillips of Speer Financial stated the $2,360,000 Series 2010B bonds were competitively auctioned today. The low bidder Morgan Keegan & Company, Inc., Memphis, Tennessee came in at 3.9460%. It is the opinion of Speer Financial that the bid of Morgan Keegan & Company is favorable to the township and should be accepted. R. Lambe moved the Board accept the bid of Morgan Keegan & Company, Inc., of Memphis, Tennessee. The motion was seconded by T. Stutesman. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
e. Review Proposed Site Maintenance Schedule – Township & Open Space: R. Lamb presented site maintenance schedules for the six open space properties and the four township properties as well as capital expenses unrelated to a specific site. This includes projected staff work hours and projected budgets for the last quarter of Fiscal Year 2009-2010 and all of Fiscal Year 2010-2011. Capital improvement activities are separated from site maintenance activities. Priority projects are those listed as major / significant projects. The summary of site maintenance expense budgets for open space properties for FY 2010-2011 is Brown Road Meadows $1,950, Corron Farm $57,768, Harley Woods $30,600, Headwaters $$35,440, Mongerson Park $6,000, Poynor Park $40,880, and unrelated to a specific site $87,860. The summary of site maintenance expense budgets for township properties for FY 2010-2011 is Anderson Park $23,040, Community Center $4,589, LaFox Fields $388, Town Hall $27,059, and unrelated to a specific site $24,120. Open Space staff member Denise Morgan stated this includes what we need to do our job effectively. R. Lamb stated what is here is the absolute bare minimum we need to do the job on current open space. There is nothing here to do anything new. This was what the Board requested. She thanked Denise Morgan and open space staff for doing the difficult job of preparing this budget.
f. Proposed Scanner for Campton Township: C. Boissonnas stated the township needs a scanner that can scan 20 or more pages a minute. If we want to give staff direction to go electronically instead of paper we can do that. J. Kupar stated it’s one thing to have a scanner but it’s another to go electronically for everything. That would require a policy. G. VanZandt stated let’s do a study of the need for an electronic retention policy and come back to this next month. J. Kupar stated this agenda item is part of a bigger picture. T. Stutesman moved the Board table agenda item 9.f. until C. Boissonnas comes back to the Board with a report. The motion was seconded by C. Boissonnas. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
g. Proposed Computer Equipment for Server – Electronic Records: C. Boissonnas stated the new FOIA law says electronic communications and documents are public documents. Public officials e-mails are not private if they are about township business. The easiest way to solve this would be to assign every township official and employee an e-mail address in a domain like camptontownship.com and require them to use that address when the e-mail is about township business. In that way the e-mail would go through the same server and could be captured there and archived. Because township e-mail does not go to a server maintained by the township, but to its ISP (internet service provider), we need to find out if there is a way to capture it from the ISP and archive it locally. If there is not, the other option is to buy a server and software and manage our e-mail ourselves. The capital cost for this would be $1,000 to $1,500, and a maintenance cost. J. Kupar stated let’s look at all the alternatives. G. VanZandt moved the Board table agenda item 9.g. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
h. Schedule for Town Hall Foundation Repair – On Target: Administrator Glas stated the memo from DLA Architects lists the proposed project schedule for the Town Hall foundation repair based on a potential Riverboat Funds Grant. The Kane County Riverboat Funds subcommittee reviews grant applications in early March and sends it’s recommendations to Kane County. Due to the grant deadline DLA Architects suggests specifying the bids will be good for 120 days which holds them until June 30th. The legal notice was placed in the newspaper per the approved schedule and sealed bids will be opened on March 2nd. , but the Board can hold the awarding of the contract until the Riverboat Grant is awarded. This is to show everything is on target. C.P.A. McKay stated we have $50,000 to spend on the foundation if we have to. J. Kupar recommended delaying advertising for bids by 60 days.
i. Update on the Poynor Park Storage Building – Change Windows, Solar Lighting, & Gutters to fill Cistern w/Hand Pump: Administrator Glas stated we took the plans for the Poynor Park storage building to the Elburn Fire Department and they would not sign off on the building because there is no electricity, no water, and we need an illuminated exit sign. We propose to use green infrastructure to satisfy building codes by using solar panels to provide power, more windows to provide more light, and a cistern to provide water. The direction to staff was to move forward with this.
j. American Red Cross Memorandum of Understanding with Campton Township: Administrator Glas stated the Red Cross requests Campton Township’s agreement to a Memorandum of Understanding that states in disaster situations local government and the American Red Cross have joint responsibility to develop a working relationship in preparing for, and responding to disaster situations. The agreement describes the framework for cooperation between the two organizations to coordinate emergency preparedness activities. It requires no funding. G. VanZandt moved the Board adopt the Memorandum of Understanding American Red Cross, Greater Chicago Chapter and Campton Township. The motion was seconded by R. Lambe. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: R. Lambe moved the Board approve the claims and demands on the Town Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
c. Park and Recreational Fund: Nothing.
11. Executive Session – Review Executive Session Minutes; Land Acquisition, and Discussion of the Appointment and Compensation of the Township Attorney: R. Lambe moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes, discussing land acquisition, and discussing the appointment and compensation of the Township Attorney, and include Administrator Glas, and Open Space Development Coordinator Shouba. The motion was seconded by G. VanZandt. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed and Executive Session began at 9:50 p.m.
12. New Business Continued – Supervisor Kupar reconvened the regular session at 10:10 p.m.
k. Review and Act Upon Approve Executive Session Minutes: G. VanZandt moved the Board approve the Executive Session minutes of January 12, 2010; January 16, 2010; and January 28, 2010. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
l. Review and Act Upon Discussion of the Appointment and Compensation of the Township Attorney: No action taken.
13. Adjournment: G. VanZandt moved the Board adjourn the meeting. R. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. Upon motion duly made, seconded and carried, the meeting was adjourned at 10:15 p.m.
Clerk