1. 2. 3. The January 10, 2012 Board meeting was called to order by Supervisor Kupar at 7:42 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman and Boissonnas present. Trustee VanZandt was absent. Trustee Murphy arrived just after roll call.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated the weather has been good to us so far this year, saving us thousands of dollars in snowplowing costs. Last January we were out plowing 7 of the first 10 days. This year we have only plowed once in the first 10 days of January, and twice in December. The road crew repaired a 6.5 foot deep by 4 feet square hole that was due to a culvert failure. They prepared brine for tanks and trucks, and treated roadways with brine (geo-melt & salt) on a weekly basis. Untreated salt was mixed with geo-melt for future use. All chainsaws were repaired and sharpened for tree trimming use. Tree trimming was done in the Windings, Campton Hills Road, White Pines, Bolcum Road, Fox Mill and Anderson Road. All snowplow trucks were cleaned and inspected. Snowplowing and salting was done on December 9th. The road crew replaced batteries in flashing warning lights for safety concerns on Beith Road, Campton Hills Road at Anderson Road, Brown Road at Old LaFox Road, Jens Jensen Lane, and Denker Road. They cleaned manhole covers of debris and leaves, and evaluated road conditions for the summer 2012 overlaying and slurry projects. Roads were inspected throughout Campton Township and the Village of Campton Hills for drainage problems, pot holes, and culvert permits; potholes were repaired with cold patch throughout the Township and Village; and a routine check of stop signs in the Township and Village was done, and damaged or missing ones replaced. Maintenance was done on the Building A office area, and maintenance was performed on Township vehicles and equipment by staff in house.
Assessor – Alan D. Rottmann: Assessor Rottmann stated the 2011 assessment year is now closed and we have brought up the 2012 assessment year data in the computer. At this time it appears the 2011 tax bills, to be paid in the summer of 2012, will be mailed late this year. They need to be mailed by May 1st to be mailed on time. The first installment of the tax bill is due 30 days after it is mailed. If they are mailed late some taxing districts may have to issue tax anticipation warrants. A taxing anticipation warrant is a short term loan a taxing body takes out promising to pay it back when it gets the tax revenue. Also, I am proud to announce the birth of my son, Alexander Max Rottmann on December 30th, 2011. He weighed 8.0 pounds and was 21 inches at birth. Mother and child are doing well.
Solid Waste District – Barbara Boissonnas: Trustee C. Boissonnas stated the Solid Waste District is aware of a new law effective January 1, 2012 that states that waste electronics such as cell phones, televisions, DVD players, etc. cannot be sent to landfills in Illinois. This means if you put one of these at the curb, or include any in your trash, the driver will not be able to pick it up. They cannot be put in recycling bins. They must be discarded separately by taking them to an approved collection spot such as Kane County’s monthly recycling events, a store where they are sold, or, if it still works, consider donating it to charity. There is no charge for these recycling services. For a complete list of prohibited electronic devices, and information about Kane County’s electronics recycling program see the Campton Township web page at camptontownship.com and click on Solid Waste District at the top of the page. The Solid Waste District is studying what to do about this new law in Campton Township. Supervisor Kupar stated we need to put together an Intergovernmental Agreement to handle this.
Financial Report – Louise McKay: Certified Public Accountant (CPA) McKay stated the grand total of all funds have a balanced budget or an estimated surplus of actual plus forecasted expenditures versus the annual budget. Please review your department/fund accounts closely on the spreadsheets and notify me if you know of any future expenditures not included in the January through March forecast. All line items will continue to be monitored closely to insure any over budget items have an offsetting favorable under budget item. Town Fund, Road Fund, and Open Space Funds all have total fund favorable budget variance. It is anticipated the year will end with a favorable budget variance or surplus. On December 16th we received the 2010B Build America Bond (BAB) rebate in the amount of $24,605.00. If property tax bills go out late as Assessor Rottmann states, it will not be necessary for the Township to borrow money by tax anticipation warrant. We will simply shift funds between existing line items to cover any temporary shortfall until taxes come in. We reconciled the fourth quarter wages for the quarterly payroll tax returns. Wages for the year were reconciled and the payroll files were backed up in order to have W-2’s prepared by our accounting software company. Two certificates of deposit at Old Second Bank for the General Assistance Fund matured on December 26, 2011. The CD’s would have automatically renewed for 30 months but after reviewing the rates with the Supervisor it was decided to renew one CD for 24 months and the other CD for 36 months. We continue to update information for the 2012 – 2013 budgets for next fiscal year. We have a request from a Ride in Kane participant to increase the miles per trip from 10 to 15 miles. Her doctor is in Geneva and the 10-mile limit does not work for her needs. This Ride in Kane participant lives in Silver Glen Meadows (north of Silver Glen Road) and accommodations have had to be made to get the participant to Delnor Hospital because Delnor was routed as 12 miles by Pace.
Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith gave the police report to L. McKay. She stated Senator Lauzen helped Campton Hills get a storm water sewer grant but they have not funded it yet. Senator Lauzen stated all they have to do is issue the bonds. The state is behind on everything. President Smith continued there was a fatal car accident on Campton Hills Road. There will be a Plan Commission meeting on February 23rd. The Chicago Metropolitan Agency of Planning (CMAP) will make a presentation then. We will have public hearings on the Comprehensive Plan this spring. The property between the Dairy Queen and McDonalds on Route 64 in Wasco sold. We expect a petition for a gas station soon. The issue with the private property owner on Popular Lane was settled. They got the road connection but they agreed they are responsible to maintain the road right of way. The people in Wide View who put a parking lot in their front yard removed it. The Forest Preserve open space in the Meadowridge subdivision was burned for the first time. That was the smoke everyone saw.
Open Space Staff Report – Jack Shouba: Open Space Development Coordinator Shouba stated the monthly volunteer workday is scheduled for January 14 at Corron Farm. The volunteer workday is always scheduled for the second Saturday of the month from 9:00 a.m. to noon. The Ferson – Otter Creek Watershed plan has been sent to the Illinois Environmental Protection Agency for approval. The plan recommends more stream monitoring because there is coliform bacteria coming from somewhere but we don’t know if it comes from Ferson or Otter Creek. We are working on the 2012/13 budget. The plow and lights have been installed on the F-350 truck. It is ready for snow. At Anderson Park a culvert has been added to help with drainage across the trail. We continue the stump grinding from ash tree removal. At Corron Farm we are clearing invasive plants from the woods, clearing along fence lines, repairing/replacing posts, and cleaning the front area of the horse barn. At Gray Willows surveying is complete, planning is in progress, and we are cutting up a fallen tree near the dam. Engineer Rob Linke will have a report on the bridge later in the meeting. At Harley Woods Witness Tree is performing clearing and herbicide work on garlic mustard and understory brush. They also seeded some asters and woodland grasses. We are working on getting a grant with Jerry Johnson for invasive species removal. At the Headwaters Conservation Area a damaged culvert was replaced on the limestone trail. At Town Hall a display case donated by the Village of Campton Hills was relocated to Town Hall. No report on Brown Road Meadows, the Community Center, LaFox Fields, Mongerson Park, or easements. Poynor Park is closed for the winter. J. Kupar asked are there any grants for education programs of children on our open space. Rob Linke stated Friends of the Fox River pays for stream monitoring that school children could do.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar, Jack Shouba: No meeting this month.
Engineering Update – Rob Linke: Engineer Rob Linke stated there is nothing to report on Poynor Park. This report is about three areas at Gray Willows: the bridge, the dam downstream, and the concrete low water crossing. We have a plan for fixing these areas. A structural evaluation of the bridge was done yesterday. There was a failure of the bridge wing walls. Referring to a picture handout, the one on the left failed in the 1980’s or 1990’s. However, from a structural evaluation viewpoint, the bridge is in good condition. It was pored in place – it’s good. But the wing walls are the problem. J. Kupar asked can we stabilize this with rip-rap? Answer was in the short run we can do that. Kupar continued, can you put together a plan for repair. Answer was could we have the Highway District come and move in large rip-rap to stabilize? S. Gallucci stated let’s meet out there tomorrow. J. Kupar stated R. Linke, S. Gallucci, and I will meet at the site at 1:00 p.m. tomorrow.
Supervisor Report – John Kupar: Supervisor Kupar wished everyone a happy and healthful new year. He congratulated Alan and Melissa Rottmann on the birth of their son Alexander Max Rottmann who was born on December 30, 2011 at 3:31 a.m. Alexander was 8.0 pounds, 21 inches. The December bond debt interest and principal payments were wired to Bank of New York Mellon on December 14th. The state passed new legal requirements for cemeteries which he gave L. McKay. Kane County recycling opportunities including electronics, building materials, compost, motor oil, pharmaceuticals, textiles, and plastics will be discussed at a meeting January 19th at 7:00 p.m. in the meeting room of the Batavia Public Library 10 South Batavia Avenue, Batavia. You can register at the reference desk or on line at BataviaPublicLibrary.org.
5. Approval of Minutes:
a. Board Meeting December 13, 2011: T. Stutesman moved the Board approve the minutes of the meeting of December 13, 2011. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
6. Citizens’ Comments: Supervisor Kupar welcomed State Senator Chris Lauzen and Sara Lauzen. Senator Lauzen stated he appreciates the great privilege of serving us. Townships make concrete improvements in peoples lives. His first priority as Kane County Board Chairman will be to freeze the County’s portion of the property tax levy. Supervisor Kupar thanked Senator Lauzen for attending the Campton Township Board meeting.
7. Old Business – Presentation and Discussion for Action: Nothing.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Sale of Surplus Equipment: Highway Commissioner Gallucci stated last spring the District purchased a new 2011 Bob Cat excavator that takes the place of the existing 1993 end-loader we used previously. Our new Bob Cat does so much better in ditching and culvert work, etc. that we do not need the used Case end-loader any longer. We talked to Case and Bob Cat regarding the equipment, and the number of hours on it, comparing it to other highway districts’ equipment on sale in order to arrive at a price. Township Officials of Illinois (TOI) advised the proper way to sell the equipment is to go to the Board for a motion to sell. A used Case in good condition sells for between $15,000 and $18,000, and a fair price for ours would be around $16,000. We have a buyer interested in purchasing it as soon as the Board okay’s the sale. T. Stutesman moved the Board approve the sale of the used 1993 Case end loader with bucket (Serial No. JAK0027179) for no less then $16,000.00. The motion was seconded by C. Boissonnas. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
9. Claims and Demands for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Open Space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Capital Improvement Fund: None.
10. Executive Session – Review Executive Session Minutes: Clerk Johansen stated we no longer need a roll call to go into or out of Executive Session, but we still need a roll call to approve Executive Session minutes. T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed and Executive Session began at 9:00 p.m.
11. New Business Continued –
b. Discuss and Act Upon Approve Executive Session Minutes: E. Murphy moved the Board approve the Executive Session minutes of December 13, 2011. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
12. Adjournment: T. Stutesman moved the Board adjourn the meeting. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed and the meeting adjourned at 9:07 p.m.
Respectfully Submitted,
Richard Johansen
Clerk