1. 2. 3.  The January 12, 2010 Board meeting was called to order by Supervisor Kupar at 7:36 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt present.  Trustee Stutesman was absent. 

4. Reports:

     Sheriff – Wasco Substation Community Policing – Sgt. John Grimes:  Sgt. Grimes stated the County Sheriff’s crime statistics for Campton Township are 23 auto accidents, with one fatal on Route 64; 38 traffic citations; 6 domestics; 6 suspicious persons, or vehicles; and 2 criminal damage to property.  Administrator Glas asked are you working with the Village of Campton Hills so that you know when a road comes back into your jurisdiction.  Answer was yes, but slowly. 

     Highway Commissioner – Sam Gallucci:  Commissioner Gallucci stated there has been nothing above 32 degrees since Christmas, so we have been out constantly.  We were out Christmas eve and day, and New Years eve and day, because of snow.  The salt supply is good because we ordered way in advance.  There were issues with the light display on west Beith Road because cars were parked there to watch the light show.  We had to call the police to move the parked cars so snow plows could get through.  The light show is done for the year.  If there is lawn damage from snow plowing we will come out in the spring with dirt and seed to repair it.  K. Judy asked did you get correspondence from the Kane County Water Department regarding drainage problems in the Wide View subdivision?  Answer was yes.  Commissioner Gallucci continued, the road crew plowed and salted on December 7, 8, 9, 10, 13, 18, 19, 22, 23, 24, 25, 26, 27, 30, 31, and January 1, 6, 7, and 8, 2010.  We widened snow in all streets and intersections throughout Campton Township and the Village of Campton Hills.  The road crew spent numerous days cleaning up drifting snow throughout the township and village; repairing damaged mailboxes and posts throughout the township and village; checking for drainage problems, pot holes, and culvert permits throughout the township and village; repairing potholes with cold patch as weather allows throughout the township and village; and checking stop signs and replacing damaged or missing ones on a weekly basis throughout the township and village.  Trees were trimmed or removed on Colson and Whitney Drives, and Beith Road.  Ongoing maintenance was performed on township vehicles and equipment in house by staff.    

     Assessor – Alan D. Rottmann:  Assessor Rottmann stated the assessment hearings are done for the year.  We are done with the 2009 assessment year, and beginning the 2010 assessment year. 

     Solid Waste District – Barbara Boissonnas:  Nothing. 

     Staff Update on Open Space – Jack Shouba:  Open Space Development Coordinator Shouba stated we continue to work on plans and budget for each property; we plan to plant prairie on 12 acres of Harley Woods this year; we continue to look for grants for various projects including prairie planting; staff members have been working on woody plant removal at Corron Farm; and volunteer habitat management day is scheduled for Saturday, January 9^th at Corron Farm, starting at 9:00 a.m.  Open space volunteer work days are the second Saturday of the month from 9:00 a.m. to noon.  Ken Johnson gave a summary of costs of initial prairie seeding.  Prairie seed costs from $1000 to $3000 per acre and contractors may double these costs if hired to install the seed.  The Torchie property is 10 acres and the Burm property is 2 acres.  Mixed height prairie seed is $1300/acre x 10 acres = $13,000 for Torchie.  Tallgrass wet-mesic prairie seed is $1250/acre x 2 acres = $2,500 for Burm.  The preferred time to convert the Torchie acreage to prairie is late fall 2010.  Option A is the township purchases the seed, and staff, or a local farmer spreads the seed.  Cost is approximately $20,000.00.  Option B is the township solicits bids from three local contractors.  An additional cost may be that of drainage tile abandonment.  J. Kupar asked can Jerry Johnson help us plant seed?  Answer was it’s possible.  J. Kupar asked is seed planting a priority project in the open space budget?  Answer was along with removing buckthorn trees, it’s probably a priority project.  J. Shouba stated planting prairie seed is the type of project we could get a small grant for.  K. Judy asked when prairie goes to seed is it possible to harvest the seeds from our own property to broadcast next year.  Answer was we have done that in the past, but you have to weigh the cost of labor for seed harvest, versus the cost of buying seed, in order to decide which to do.

     Financial Report – Louise McKay:  Township CPA McKay stated salaries are under budget.  The main financial issue is the cost of foundation repair at Town Hall.

     Village of Campton Hills – Patsy Smith:  Village of Campton Hills President Smith stated Chief Hoffman is our new Chief of Police.  The Village had 41 applicants.  She likes Aurora officers because they have seen everything.  Chief Hoffman has a five year contract.  The Village has not filled the vacant Deputy Clerk’s position yet. 

     Joint Environmental Resource Management Committee – Rob Linke:  Absent.  Committee member Kupar stated we developed a mission statement at our last meeting. 

     Supervisor – John Kupar:  Supervisor Kupar stated we have been working to reduce costs in the Open Space, Town, and Assessors budgets for FY 2010 – 2011.  He thanked Assessor Rottmann, Township CPA McKay, and Trustee Lambe for great teamwork in finding ways of holding costs down for next year in an environment of rising costs.  We submitted an application for a River Boat Grant for the restoration of Town Hall.  We should know the grant’s status sometime this spring.  He thanked Denise Morgan and Administrator Glas for preparing the grant application and attachments.  A copy of the grant application is available at Town Hall to review.  We are getting the end of year paperwork complete including W-2’s which are due at the end of this month.  The levy confirmations were completed and sent back to Kane County. 

5. Approval of Minutes:

     a. Board Meeting December 8^th, 2009:  R. Lambe moved the minutes of the meeting of December 8, 2009 be approved.  G. VanZandt seconded the motion.  G. VanZandt moved the minutes be amended by inserting “per account” between “insures” and “sunsets” in the last sentence of the Financial Report on page two; and by inserting “The following points were reported:” between the first and second sentences of the Supervisors Report followed by semi colons between each of the following points instead of periods.  The amendment was seconded by C. Boissonnas.  In a voice vote on the amendment Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The amendment passed.  In a voice vote on the motion, as amended, Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion, as amended, passed. 

6. Citizens’ Comments:  Open Space volunteer Laurel Garza stated she has been corresponding with Tom Corron who is Dave Corron’s cousin.  Tom lives in Des Moines and he is interested in forming a not for profit organization that would collect donations for specific projects on Corron Farm.  He has started a Facebook Page.  Is it ok for Tom to work on a non profit organization to collect donations for Corron Farm?  J. Kupar replied we could not use Facebook because we cannot be involved in any content we cannot control.  However it’s ok for him to form the not for profit to collect donations for projects at Corron Farm.

7. Planning Commission:  Planning Commission Chairman Morgan stated Kane County went through the pre-concept meeting on the Roger Brown property which is on Route 64 between Anderson Road and Route 47.  It will come before us next month.  Land planner Chuck Hanlon is representing it.  He will send a PDF of the property to Administrator Glas.  The 45 day concept review just started for us.  Kane County is not looking for any kind of vote now.  The second thing is the property owner on Harley Road that approached Campton Hills for annexation.  Chairman Morgan tends to agree with the objectors that do not want this property to be annexed to Campton Hills.  As a person who lives in that area he would prefer the property to remain unincorporated.  J. Kupar asked regarding the Roger Brown property, where does he want the open space to go?  Answer was the owner wants it to go to the Forest Preserve. 

8. Old Business – Presentation and Discussion for Action:  None.

9. New Business – Presentation and Discussion for Action:

     a. Farm License Program Correspondence for Open Space Parcels:  Attorney K. Judy stated notice was given that license agreements for maintenance farming purposes on open space were not renewed, and early termination of licenses that have not already expired was agreed to.  Regarding new agreements that will generate open space maintenance income we are talking to Jerry Johnson about the Headwaters, Mongerson, and Torchie properties; Mark Anderson about the Brown property; and Gerard Fabrizius about the Motz property.  The old contracts are all terminated except for Fabrizius on the Motz property.  She expects to have the contracts by the next Board meeting.  No action was taken.  

     b. Proposed Lease Extension for Bull Run Farm:  Administrator Glas stated she got a call from an attorney representing Bull Run Farm, LLC.  This was followed by a letter that included a proposed lease extension on property owned by Campton Township, but temporarily leased back to the person who sold the property to the township.  That person then sold the property to a new owner who now requests an extension of the lease.  The attorney stated the farm was sold as an equestrian farm but the lease expires in 2015.  He asked what would be required to extend the lease to allow them to continue to have a horse farm there.  This is 20 acres on Anderson Road.  They are asking for a concept.  No dollar amount was suggested.  J. Kupar stated this is four years premature.  The lease expires in 2015.  He doesn’t want to tie future Boards to this.  C. Boissonnas stated I think we should reject it outright.  This land was bought as open space to be available to the public.  C. Boissonnas moved the Board reject the request for an extension of the lease on Bull Run Farm made by the law firm of Drinker Biddle & Reath, LLP.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar, and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed.

10. Claims and Demands for Payment:

     a. Town Fund:  C. Boissonnas moved the Board approve the claims and demands on the Town Fund.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed. 

     b. Open Space Fund:  R. Lambe moved the Board approve the claims and demands on the Open Space Fund.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed. 

     c. Park and Recreational Fund:  Nothing.

11. Executive Session – Review Executive Session Minutes; Land Acquisition; and Discussion of the Appointment and Compensation of the Township Attorney:  C. Boissonnas moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes, land acquisition, and discussion of the appointment and compensation of the township attorney, and include Kane County Board Representative Barbara Wojnicki, township CPA McKay, attorney Judy, township Open Space Development Coordinator Shouba, and township Administrator Glas.  The motion was seconded by R. Lambe.  In a roll call vote Supervisor Kupar, and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed and Executive Session began at 9:00 p.m. 

12. New Business Continued –  Supervisor Kupar reconvened the regular session at 9:30 p.m.

     c. Review and Act Upon Approve Executive Session Minutes:  G.VanZandt moved the Board approve the Executive Session minutes of December 8, 2009 and January 9, 2010.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed. 

     d. Review and Act Upon Discussion of the Appointment and Compensation of the Township Attorney:  J. Kupar moved the Board table agenda item 12. d.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed. 

13. Adjournment:  R. Lambe moved the Board adjourn the meeting.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye.  Trustee Stutesman was absent.  The motion passed and the meeting adjourned at 9:30 p.m. 

                                                                              Respectfully Submitted,

                                                                              Richard Johansen

                                                                              Clerk