1, 2, 3: The January 8, 2013 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt present.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated so far the weather has been good. It has been a mild winter; not even an inch of snow. We are one of four townships that applied for a grant, out of sixteen. We received $8000.00 to replace signs. The road crew swept all intersections in Campton Township and the Village of Campton Hills on a weekly basis; checked all stop signs in the Township and Village on a weekly basis and replaced damaged or missing ones; continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and continued to repair pot holes with cold patch throughout the Township and Village. Crack sealing projects were completed on Arrowhead, Foxfield, and Whirlaway Drives; Town Hall Road, and Homeward Glen Lane. The new pothole buggy was used because it makes it easier to patch and fill. We secured the Campton Hills sign on Route 47; installed additional snow route markers on snowplow routes; plowed and salted all roadways on 12/20/12 and 12/29/12 due to ice; removed reflective road markers along pavement on Bolcum, Old LaFox, and Campton Hills Roads; and replaced batteries in flashing warning lights on Beith, Campton Hills, Anderson, Brown, Old LaFox, and Denker Roads, and Jens Jensen Lane due to safety concerns. This last is completed on a bi-monthly basis. Ongoing maintenance was performed on Township vehicles and equipment by in-house staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated the 2012 assessment year is completed. We are bringing up the 2013 assessment year. January is the quietest month.
Solid Waste District – Debbie Ballot: No report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the Board has the expenditure spreadsheets. If you have any questions on any line items please ask them. Town, Road & Bridge, and Open Space are within their total budget. Any line items that are over budget are offset by under budget line items. The levies for the Township and Road District were filed and the levy confirmations from the County were signed and returned. The bond interest and principal payments were wired to the Bank of New York Mellon this month. The total disbursement of $1,586,965.65 is reflected on the Investment Report under the Open Space Tax Receipts account and on the Statement of Revenue and Expenditures under Open Space Debt Service payments. Bank of New York Mellon usually sends the 2012B Build America Bond Rebate in December but it has yet to be received. I have just contacted Bank of New York Mellon to investigate the rebate. During December there were two interest coupons received in the PMA maintenance account. The next investment to mature will not be until April 29, 2013, and that investment is designated for the fiscal year 2013-2014 operating expenditures for Open Space. We continue to work on the budget for the next fiscal year and plan to have a draft ready for the February Board meeting.
Village of Campton Hills – Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday will be at Corron Farm on January 12th from 9:00 a.m. to noon. We are getting quotes for open space web site design and organizing open space records in preparation for storage or disposal. Jack Shouba is organizing our photos using Picasa which will enable us to search for photos using a keyword search enabling us to save lots of time when looking forspecific items. On January 19th Jack will give a nature walk at Corron Farm at 1:00 p.m. He will give tips on tree identification in wintertime. At Anderson Park we used money left over from other projects to buy a couple hundred additional parking blocks. At Corron Farm we are cleaning the horse barn and hog house. Tom Serewicz is looking into repairs for the goat stalls and support beams. We cut up fallen trees in the savanna, hauled them to the brush pile, and the dying maple tree next to the power line was removed. A contractor is looking at the tile blowout in the wetland and the water leak near the horse barn. At Gray Willows drainage work is complete. Minor touch up work will be done in the spring if needed. Dead spruce trees near power lines in front of the caretaker’s house were removed. Invasive tree removal in the woods near Tucker Run is continuing where the scout project left off, and also farther down Corron road where the new fence ended. At the Headwaters Conservation Area we are cutting up trees that fell during summer storms, and burning brush piles south of the pole barn. At Town Hall we ordered storm windows to conserve heat. Air ducts were cleaned and sanitized of construction debris left in ducts. We continue to do finishing touches for educational center items such as informational binders, posters, etc. Poynor Park is closed for the season. There is no report for Brown Road Meadows, the Community Center, Harley Woods, LaFox Fields, or Mongerson Park.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke: Engineer Rob Linke stated the committee did not meet in December. It will meet January 22nd and will be forwarding development recommendations.
Engineering Update – Rob Linke: Engineer Linke stated the Gray Willows drainage project was completed the day before Christmas. It was three days work after many months waiting for permits. They picked the concrete up, put it in a dumpster, and Waste Management hauled it off. If any grass doesn’t germinate they will come back and reseed it.
Supervisor’s Report – John Kupar: Supervisor Kupar wished everyone a happy new year. He stated the Township will be applying for a Riverboat Fund Grant to pay for the replacement of the barn roof at Gray Willows. A Resolution requesting that will appear farther down on this agenda.
5. Approval of Minutes:
a. Board Meeting December 11, 2012: T. Stutesman moved the Board approve the minutes of the meeting of December 11, 2012. G. VanZandt seconded the motion. G. VanZandt asked what happened with the yard waste dump at Harley Woods? J. Shouba stated this has gone on for a year when it happened a second time. He took pictures, called them, they denied. We have two options. We can hope they realize they have been “busted”; and/or put the area under surveillance. We can draft a letter over the Supervisor’s name stating the area is under surveillance. G. VanZandt asked what is happening with the caretakers’ residence at Gray Willows? J. Kupar stated the Conservation Foundation wanted to wait to look at it until the holidays are over. Clerk Johansen stated J. Shouba suggested two corrections in the minutes. First under open space report where it says “because the Forest Preserve closed part of it’s off leash dog area by the new bridge it recommended people walk their dogs at Corron Farm instead.” The correction is to leave the Forest Preserve off of it and say “some people are walking their dogs at Corron Farm” instead. Second, under New Business 8 a., correct township employee “Tom Johnson” to “Ken Johnson”. E. Murphy stated under New Business 8a. last sentence we need to change “Colon Morgan” to “Colin Morgan”. G. VanZandt moved the three corrections be adopted. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The amendments of the minutes passed. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The minutes as amended passed.
6. Citizens Comments: Neal Anderson stated he is trying to think of what to do with the houses the Township owns. There are people looking for houses for homeless veterans. He spoke with John Carr with Kane County Veterans Assistance. He said there is a need. There are families if the Township would consider it. J. Kupar stated the houses we have need work. Motz and the most recent one at Burlington and Corron are not healthy to live in. But the caretaker’s house and the farmhouse on Corron could be lived in. E. Murphy stated unless we rent to another not- for-profit the property becomes taxable. T. Stutesman stated we could work that out with Lazarus House. E. Murphy suggested to check with Lazarus and Hassid houses. N. Anderson asked could we start a Gray Willows foundation? He asked to be on the agenda next time.
7. Old Business – Presentation and Discussion for Action: None.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Co-Sponsored Organization Contracts with Primary League expiring January 6, 2013: J. Kupar stated we have one of the contract for an example, and a second page with the fee structure. L. McKay stated the contracts expired January 6, 2013. J. Kupar stated we need to know how much this costs the Township. K. Bilar stated the ball leagues do the maintenance themselves but she thinks the Township should raise the rates. J. Kupar stated we need to find out what is the fair price for this. Let’s call nearby park districts. K. Bilar stated we just mow. The leagues do the maintenance. J. Kupar stated the Township maintains the parking lots and the porta potties. There are a lot of ancillary things done around the fields. Now there is summer and fall baseball. K. Bilar stated we need the schedule of the leagues. Per J. Kupar the direction to staff is:
1.) Find out our costs.
2.) What are out of township charges.
3.) What are schedule issues.
Then we table this until next month. E. Murphy moved the Board table agenda item 8.a. until February. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon Board Resolution Authorizing the Kane County Riverboat Fund Program Application 2013 and Allowing Execution of Documents Necessary to Complete this Project: J. Kupar stated this is the Riverboat Fund Grant Application for Campton Township’s Gray Willows Farm Roof Replacement. It is proposed for a grant of $56,000.00 and the Township providing $20,000.00 and $1000.00 of in kind contributions. E. Murphy moved the Board approve the Resolution Authorizing Application for Kane County Riverboat Funds and Execution of All Necessary Documents. The motion was seconded by G. VanZandt. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The Resolution passed.
c. Review and Act Upon Allowing the Village of Campton Hills Police Department and the Kane County SWAT Team to Utilize the Former Residence at the Burlington Road Park Property: J. Kupar stated this is a request from the Kane County Regional SWAT team to use the Township owned residence near the intersection of Corron and Burlington Roads for training purposes. Due to the condition of the house they want to practice explosive breaching within the residence. No exterior doors or windows would be breached or damaged to ensure security of the structure is not compromised. Training is expected to be conducted the third week of December during daytime hours. They have attached liability insurance. Campton Township would not be liable for any injury to personnel or equipment should anything unplanned occur. E. Murphy moved the Board approve allowing the Village of Campton Hills Police Department and the Kane County SWAT team to utilize the former residence at the Burlington Road Park property for training purposes upon receipt of a Certificate of Liability Insurance naming Campton Township an additional insured. The motion was seconded by G. VanZandt. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
d. Discuss and Act Upon Electric Aggregation Program at the Township: J. Kupar stated we need more information. T. Stutesman moved the Board table agenda item 8.d. G. VanZandt seconded the motion. In a voice vote Supervisor Kuper and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
10. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye and the meeting adjourned.
Richard Johansen, Clerk