1. 2. 3. The July 10, 2012 Board meeting was called to order by Supervisor Kupar at the Community Center at 7:36 p.m. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt present. Trustee Boissonnas was absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we had quite a storm and have many trees down. People are still putting trees out. We are cutting and chipping trees throughout Campton Township and the Village of Campton Hills and we expect to be picking up storm-damaged trees for additional weeks. Bolcum and Anderson Roads had sections repaved. We continued the Dura Patch process on Beith, Campton Woods, Campton Meadows, Fair Oaks, Oak Ridge, and Verhaege Roads. We will follow this with slurry and the roads will be good for a long time. We swept the roadways for completion of the Dura Patcher process. Staff continued mowing throughout Campton Township and the Village of Campton Hills; repainted stop lines and cross walks; picked up trash along numerous roadways; continued to patrol roads for drainage problems, pot holes and culvert permits; continued to repair pot holes with cold patch; checked all stop signs and replaced damaged or missing ones; and swept all intersections in the Township and Village on a weekly basis. Mowing was completed on Connor, Kendall, McDonald, and Lenz Roads, and two dead trees were cut and chipped on Sunny Hill Circle for the Village of Campton Hills in Plato Township. Tree trimming was performed on Knollwood Drive, Town Hall Road, and White Oak and Wood Bridge Lane. Shoulder gravel was leveled and rolled on Anderson and sections of Beith Roads. Tree trimming was done around road signs for safety. Ongoing maintenance on Township vehicles and equipment was performed in house by staff.
Assessor – Alan D. Rottmann: No Report.
Solid Waste District - No Report. The Township is looking for a replacement for Barbara Boissonnas.
Financial Report – Louise McKay: Certified Public Accountant McKay stated our audit firm, Sikich LLP sent their final draft Tuesday. She just completed reviewing it. Sikich will print the audited financial report and it will be on the agenda next month. On June 1st the $24,605.00 BAB (Build America Bonds) rebate was wired to the Open Space Harris Bank account. The league field fees have been paid for the year. All funds: Road and Bridge, Town, Capital Improvements, and Open Space are within their total budget. This month there was a line item over budget in Road and Bridge (Dura Patch/Road Crack Seal Materials) that is offset by under budget items. The 2nd quarter wages have been reconciled and payroll tax returns prepared. This month there were three separate maturities in the A series: 2002, 2005, and 2007. The 2007 certificate of deposit maturity on 6/13/12 was reinvested in another bank CD at .51% to have another 6/13 maturity in 2013. This maturity date is important in case the county tax distributions occur after the 6/15 bond interest payments due date. The other maturities remain in the respective money market accounts. Currently PMA has available CD rates of: 4 year 1.35%; 5 year 1.8%; 6 year 2.0%. Courtney at PMA said that it is difficult to acquire short-term muni bonds because the underwriter often will buy up the entire issue for clients. If we want to invest 9 years or greater there are more muni bonds available. E. Murphy stated we need to look at secondary market issues for better short term interest rates that could get the Township a better yield.
Village of Campton Hills – President Patsy Smith: Absent. Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated the monthly volunteer workday will be July 14th at Gray Willows. We will be clearing a fence line in preparation for a new fence. Monthly volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. There was mowing/weed whacking at all properties, and watering new or stressed trees, shrubs, and plantings. Also major cleanup from the recent storm. We lost trees at Gray Willows, the Headwaters Conservation Area, and Anderson Park. We had 2 large oak trees blocking the road in Gray Willows. At Anderson Park there was sweet clover removal/mowing by staff and mulching around trees and shrubs. At Corron Farm we had a good turnout of about 80 people for our ice cream social. At the Community Center we had clean up from a burst pipe including hazardous waste disposal of old paint. At Gray Willows we continued clearing a fence line along Corron Road in preparation for a new fence. At Harley Woods we had sweet clover removal by a contactor in the Beith Road prairie. At the Headwaters Conservation Area we had more sweet clover removal by a contractor and our staff, and trees were mulched. At Poynor Park large areas of sweet clover were mowed. At Town Hall the final grant report was sent. The building is now open as a learning center for the public to learn about Township government and history. A big thank you to Denise Morgan and Laurel Garza for many hours of hard work preparing the displays and posters. The building will be open by appointment. Call Campton Township offices at 630-387-1016. There is no report on Brown Road Meadows, LaFox Fields, Mongerson Park, or easements.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar: Engineer Rob Linke stated the Committee finalized the Green Infrastructure Overlay District Ordinance recommendation which is going to the Village Plan Commission and Campton Township. We are in a moderate drought.
Engineering Update – Rob Linke: Engineer Rob Linke stated Poynor Park is brown and dry so no erosion. We still need the signoff from the Soil and Water Conservation District for the Army Corp permit on Gray Willows.
Supervisor’s Report – John Kupar: Supervisor Kupar stated he and Laurel Garza met with Jim Barttleson, Scoutmaster of Boy Scout Troop 46. We are coordinating our schedules to insure that the scouts participate in our open space activities at least once every quarter. We will be contacting Troops 86 and 10 so that we have scout participation once a month. We will expand this activity to other youth groups. Laurel Garza found the deed to Town Hall at the Kane County Recorder’s office. The property was conveyed to the Town of Campton in June of 1874 from Dorr B. Chaffee. Supervisor Kupar and Jack Shouba attended the Conservation Foundation luncheon in June. They are changing their focus from regional to more of a local strategy. They will be establishing offices in the counties they serve and these will be headed by a County Director. The Township tried to purchase property at the corner of Corron and Burlington Road. The property was adjacent to Gray Willows farm. It was sold through an electronic auction by Wells Fargo Bank. We were outbid by $3000, but are a backup bid if the sale does not go through. Clean Harbors Environmental has donated two 1,200 gallon poly tanks to the Township. We can use them as water storage at our parks or use them as a water source during our burns. We have to arrange for pick up in Elmhurst. The Township is currently reviewing the commercial terms of our V3 contract. The goal is to negotiate more favorable financial terms for the Township. CMAP and EPA is having a land use and water quality technical assistance workshop on July 18th. It will be held at the Community Center from 12:00 to 5:30 p.m. He asked for someone from the Township to attend. Finally the original stove that was in Town Hall until 1974 has been located and secured.
5. Approval of Minutes:
a. Board Meeting June 12, 2012: T. Stutesman moved the minutes of the meeting of June 12, 2012 be approved. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
b. Special Board Meeting June 28, 2012: G. VanZandt moved the minutes of the Special Board Meeting of June 28, 2012 be approved. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
6. Citizens’ Comments: David Pioch of 40W831 Old LaFox Road stated he cannot build anything on his adjacent lot because it has a low-lying drainage easement. His question is can he give his land to the Township so he doesn’t pay taxes, or can he just abandon it. It was suggested he come back next week and talk to the Assessor.
7. Old Business – Presentation and Discussion for Action:
Review and Act Upon the Letter of Credit for HCA Wetland Mitigation Bank Phase II with The Conservation Foundation serving as third party designee: J. Kupar stated the Township Attorney made changes so this is an irrevocable letter of credit. G. VanZandt moved the Board approve the June 28, 2012 Revised Letter of Credit for HCA Wetland Mitigation Bank Phase II with The Conservation Foundation serving as third party designee. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Cyclocross Event at Anderson Park Sunday, October 28th, 2012: Rob Kelly spoke on behalf of the Chicago Cyclocross Cup Race #7 stating all ages can do this. It’s a fun scene. The Township doesn’t have to close off roads. The event is sanctioned and insured by United States Cycling with the Township listed as an additional insured. They appreciate that Campton Township lets them use the park. It’s a fantastic venue. There will probably be about 565 participants. They will pick up all trash and reseed any areas that need it. E. Murphy moved the Board approve the Cyclocross event at Anderson Park Sunday, October 28th, 2012. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
b. Review and Act Upon Acceptance of Resignation by Trustee Boissonnas: J. Kupar stated we do not have the letter of resignation yet and it is necessary to have a written resignation in order to accept the resignation. T. Stutesman moved the Board table agenda item 8.b. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
c. Discuss and Act Upon Appointment of Vacant Trustee Position: J. Kupar stated lacking Trustee Boissonnas’s written resignation, and only having one resume applicant for this position, it’s best to table this agenda item for now. We would like to have two more applicants if possible. E. Murphy moved the Board table agenda item 8.c. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
Discuss and Act Upon Establishing Monitoring Wells in Campton Township: J. Kupar stated this would be monitoring wells at the Campton Township Highway District and at the Headwaters Conservation Area, or Poynor Park. Probably it would be at the Headwaters because that area can be impacted by nearby land development that is coming. The monitoring wells would be 40 feet deep. We will be looking at recharge and groundwater quality. The budget is $5,700.00 but we will provide in kind services that will bring the cost down to $5,000.00. Supervisor Kupar stated he will pay half of the $5,000.00 so the Township will pay only $2,500.00. This is an intergovernmental agreement between Campton Township and the United States Geological Survey (USGS). G. VanZandt moved the Board create and approve an Intergovernmental Agreement between Campton Township and the United States Geological Survey (USGS) to establish two monitoring wells in Campton Township. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
9. Claims and Demands for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
b. Open Space Fund: E. Murphy moved the Board approve the claims and demands on the Open Space Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
10. Executive Session – Review Executive Session Minutes of June 12, 2012 and June 28, 2012: J. Kupar moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes of June 12, 2012 and June 28, 2012. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed and Executive Session began.
11. New Business Continued –
e. Discuss and Act Upon Approve Executive Session Minutes of June 12, 2012 and June 28, 2012: G. VanZandt moved the Board approve the Executive Session minutes of June 12, 2012 and June 28, 2012. J. Kupar seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed.
12. Adjournment: G. VanZandt moved the Board adjourn the meeting. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas was absent. The motion passed and the meeting adjourned at 8:55 p.m.
Respectfully Submitted,
Richard Johansen
Clerk