1. 2. 3. The July 13, 2010 Board meeting was called to order by Supervisor Kupar at 7:34 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt present. Trustee Stutesman was absent.
4. Reports:
Sheriff – Kane County: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated the Highway District cut and chipped up trees from June 6th through July 1st throughout Campton Township and the Village of Campton Hills due to storm damage. There were 31 trees down across roadways and 41 trees on homeowners’ properties. The Road District started and finished road and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, tiles, shoulder gravel and shaping ditches for installing matting, rip/rap, 3” to 4” drain tiles, shoulder gravel and landscaping with dirt and seed on Whitney, Dillonfield, Willowbrook, Hunters Hill, Oak Hill, East Woodland, and Brookside West Drives; Colson, Old LaFox, Long Acer, and Kendall Roads; Willowbrook Court and Colonel Bennett Lane in the Village of Campton Hills. All road ditches were mowed in the Township and Village; all stop signs were checked on a weekly basis and damaged or missing ones replaced; roads were patrolled throughout the Township and Village checking for drainage problems, pot holes, and culvert permits; the road crew continued to repair potholes with cold patch throughout the Township and Village. The Highway District mowed the rear lot behind the Lily Lakes public building on Empire Road, the I.C. Trail, Reed Road, and Lily Lakes subdivisions for the Village of Lily Lake. Cold patching was done throughout the Village of Lily Lake. We widened the end of Oak Drive to make a turnaround for snowplows, and staff performed ongoing maintenance on Township vehicles and equipment in house. Fox Mill Blvd. is scheduled for a two-inch overlay of asphalt from Route 64 to LaFox Road but repaving is delayed because of the strike. If the strike gets too far into the year we may not be able to do this. Our next brush pick up will be the last two weeks of October beginning the third week on October 18th.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he is meeting with taxpayers into the evening hours. He will turn in the assessment rolls at the end of August.
Solid Waste District – Barbara Boissonnas: Solid Waste District President B. Boissonnas stated the District is continuing to revamp its website, and it had a presence at Prairie Fest.
Financial Report – Louise McKay: CPA McKay stated the audit was delayed to the end of this week. The budget is doing well. There are offsets for any overages. There will be a shortfall in the Capital Improvement Fund until we get the grant money from Kane County but we can borrow from another fund in the mean time.
Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith stated the Village had a fatal car accident on Silver Glen Road. It started in Elgin’s jurisdiction and ended in Campton Hills jurisdiction. We expect a new stop light at the intersection of Corron and Burlington Roads one year from now.
Open Space Staff Report – Jack Shouba: Administrator Glas came forward and offered the Board her resignation from the position of Administrator after 16 years of service to the residents of Campton Township. She thanked previous Supervisor Malek and the Board for giving her the opportunity to join the staff in 1994 and allowing her to be part of the project to build the first Township Park and to develop Town Hall into township offices. She thanked previous Supervisor Neal Anderson and Board members for the opportunity to work on the Open Space Program beginning in 2001. A number of natural preserves and active parks have been built with grants over the last 10 years. This is a priceless resource that will benefit residents for generations to come. She thanked Highway Commissioner Gallucci, the road crew and office manager for the last 9 years of working together including many hours working through contracts with the new Village of Campton Hills. She stated it has been a pleasure to work with Township staff and Open Space personnel as staff has grown from one employee to over thirteen. Their dedication to the community and to enrich the lives of residents has been uplifting. She stated she owed much gratitude to Supervisor Kupar and Trustee Lambe for their advice and council. She wished everyone well as she moves into the private sector, and will make herself available until July 23rd to help with the transition. Open Space Development Coordinator Shouba stated Administrator Glas has been great to work with. She has been good at keeping grant paperwork on track. She has been the contact point for all the different things going on. We will plant an oak tree on Corron Farm in honor of Administrator Glas. Highway Commissioner Gallucci thanked Administrator Glas for her last nine years of work on behalf of the Highway District. Open Space Coordinator Shouba continued his report by stating a staff meeting was held June 11th. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. June 12th volunteers weeded prairie gardens at Anderson Park. July 10th volunteers removed thistle at the Headwaters Conservation Area. Our next volunteer workday will be August 14th from 9:00 a.m. to noon. At Corron Farm we spread topsoil near the parking lot, weeded prairie gardens, planted four flats of prairie grasses donated by Laurel Garza, continued mowing and weeding, a contractor is spraying hornets in the white house and another contractor will be injecting insecticide into 5 ash trees, and we will begin planning Prairie Fest that is scheduled for September 11th. At Grey Willows a revised draft checklist regarding land issues included farming, herbiciding, burning, insurance, life estates, sign postings; and building issues including a 1836 two story frame farmhouse, historical value, cellar, and contents questions. TOIRMA inspected buildings for insurance purposes. We obtained a proposal for a tile survey from Huddleston-McBride for planning purposes. At Harley Woods the parking lot construction was completed with reseeding of grass, and staff met with a scout about building a kiosk as an Eagle Scout project. At the Headwaters Conservation Area some prairie plants were transferred to Poynor Park, the water supply is now working, drainage problems in the dog run are repaired, a drainage problem that flooded the path below the stairway is fixed, there is ongoing mowing and weeding, and we obtained a proposal from Huddleston-McBride for disabling tiles for planning purposes. Huddleston-McBride repaired a tile blockage that was causing flooding to an upstream neighbor; the neighbor called to thank us for taking care of it. The 2009 monitoring report for the Wetland Mitigation Bank is available for viewing and includes the following: Phase I will be completed in 2010; hydrology standards are being met; the required 25 species of prairie plants have been established; 45 species of wetland plants have been established exceeding the required 35; aggressive and weedy species are being controlled by mowing and herbiciding; prescribed burns were conducted in 2009; management and monitoring continue in 2010; and Phase II is one year behind Phase I, but also meeting most standards. At Mongerson Park JAD Treecycle has completed stump removal and will mow in the fall. At Poynor Park we planted and watered prairie plants moved from the Headwaters; made changes to landscaping/mulch to reduce mowing cost; continued mowing and weeding; checked the condition of trees, trimmed, removed dead trees, weeded mulch; Trotter and Associates continue to work on drainage problems and potential sources of fill; a recent softball tournament demonstrated our parking areas are not large enough; and we are looking for solutions to our problems with geese. Rather then sending a letter to all neighbors regarding encroachment on Poynor Park, Supervisor Kupar decided to talk to one neighbor directly, and ask him to talk to other neighbors. He spoke to him and the neighbor denied encroaching. J. Shouba stated they moved our stakes and a sign. G. VanZandt stated we could have it resurveyed and send them the bill. J. Shouba continued, at Anderson Park we sprayed herbicide along the parking lot and trails using the new Bobcat ATV and a boom sprayer. We applied Merit insecticide to ash trees in the parking lot for emerald ash borers, and tick trefoil in prairie gardens for Japanese beetles.
Joint Environmental Resource Management Committee – John Kupar, Jack Shouba, Rob Linke: J. Kupar stated at the last meeting of the Joint Environmental Resource Management Committee they approved the Green Infrastructure Study of Rob Linke that outlines environmentally sensitive areas. R. Linke stated the report will be on the township website and Campton Hills will have it too.
Supervisor Report – John Kupar: Supervisor Kupar stated representatives of TOIRMA inspected Grey Willows last week. They inspected all buildings for condition, value, and liability issues. They will review our current insurance coverage and get back to us for recommendations on any perceived liability issues or premium adjustments. Attorney Kathleen Judy is aiding the Township in this process. Construction and restoration of Town Hall is continuing. However, we ran into a problem with the wooden structural beams. Both the north and south beams have experienced rot and we have to make some decisions tonight on what remedial measures we are going to undertake. The office move from Town Hall to the Lily Lake Village offices has been completed. Phone and computer access has been restored this morning. Town Hall staff is now located at 43W870 Empire Road in Lily Lake. There is a doorbell for hours that the door is locked. Tom Seriwitz has been very helpful in putting up panels and furniture in the temporary office space. We completed and submitted our loan applications for water resource projects at Poynor Park and Grey Willows Farm. This is only an application and we are not committed to accept these loans. We will discuss Poynor Park tonight. We completed repairs on the piping and water spicket at the Headwaters and the drinking fountain in the dog park. We purchased a heavy-duty field drag this month to take the place of the box drag for the Bobcat approved earlier. This provides us with greater flexibility and efficiency to maintain our walking paths, parking lots, and playing fields. The open space and park employees have attended a CPR class as part of our training program for field staff.
5. Approval of Minutes:
a. Board Meeting June 8, 2010: Clerk Johansen stated C. Boissonnas reminded him it was V-3 that sold wetland credits under the Supervisor’s report and that he would enter the additional information on the permanent record. G. VanZandt moved the Board approve the minutes of the meeting of June 8, 2010. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesmen was absent. The motion passed.
6. Citizens’ Comments: Ms. Newkirk spoke on behalf of forming a citizens committee to look at proposed uses of Grey Willows Farm. Among the proposed uses can be multiple type events like those at Danada in DuPage County. These could include equestrian, hey rides, scout activity, community gardens, and many others. Administrator Glas stated Bonnie Phillips is the other person who would like to co chair the committee. R. Lambe asked where do we get funding for this? Administrator Glas stated the Forest Preserve gets grants, and charges for events. Former Supervisor Anderson stated he and G. VanZandt were on the Board when it hired Administrator Glas 16 years ago. She will be missed. He has a request to videotape older Campton Township residents. There are four people he would like to videotape as soon as possible. We have already done at least 10 people. We want to videotape Norm Scala, the Beith family, Melvin Peterson, the DeBeirs, Lillian Fessenden, and LaVern Abrahamson. N. Anderson volunteered as liaison for the videotape committee. Campton Township’s Kane County Board Representative Barbara Wojnicki stated she thanked Administrator Glas for all the time she put in for Campton Township. She was a great liaison between the Township and the County. She attended all the Monday morning staff meetings at Kane County. Planning Commission Chairman J. Morgan stated Kane County staff officials come and go but Administrator Glas was the face of Campton Township. We will all notice her value when she is gone. N. Anderson stated with the passing of Mrs. Corron at the age of 101, it would be desirable to extend the life estate to Dave Corron. J. Kupar stated that will happen. D. Morgan stated she also extends her appreciation for Administrator Glas’s work on the open space program and for her work with open space staff. P. Snyder thanked Administrator Glas. She brought a lot of fantastic things to the Township, and as a coworker she was good to work with.
7. Planning Commission: Planning Commission Chairman Morgan stated in Blackberry Township the dilapidated Bryan Kendall house needs to be restored. The Larsons are proposing to move that building to the back of their property and use it as a coach house. The house is currently on Route 47 in the old part of the town of LaFox, south of the railroad tracks.
8. Old Business –
a. Update on Poynor Park Storage Building: Tom Seriwitz stated the proposed barn structure at Poynor Park was shrunk down from the previous proposal. He spoke to Mark Van Kirkoff of Kane County and this proposal solves the sprinkler issue. This was to use up the money we already spent. He will still shop the price out.
9. New Business – Presentation and Discussion for Action:
a. Accept Audit for Fiscal Year 09-10: Township CPA McKay stated the audit will not be ready until the end of the week. C. Boissonnas moved the Board table acceptance of the audit for Fiscal Year 09-10. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Update on Poynor Park Drainage and Future Park Plans – Rob Linke: R. Linke of Trotter Engineers stated our purpose is to look at the problems involved in finishing the original park plan, but proposed solutions are dependent on the scope of the project. The primary limiting factor is the lack of topsoil at the site. To complete the total scope of the site would require 13,000 cubic yards of topsoil at a cost of $520,000. Recovering free topsoil from Kaneland High School is not an option because the total amount is only 3000 cubic yards and it is spread out on the bottom of the stockpile under clay making retrieval and shipping to Poynor Park cost prohibitive. Another alternative is that the Fox Waterway Agency (FWA) dredges approximately 100,000 cubic yards of sediment from the Chain O Lakes each year and we may be able to get state grant funding from the Mud to Parks program that will reduce the cost to import 13,000 cubic yards from $520,000 to $130,000. We would then propose $140,000 to fix existing site drainage, and $130,000 for topsoil for the total site. R. Lambe stated we don’t have funds available to pay this. J. Kupar asked what’s it going to cost to stabilize the existing fields for now and leave the other fields for the future. Let’s plant prairie because there are not going to be additional ball fields in the near future. We will not have the decision today. Kane County Board Representative Barbara Wojnicki stated in regard to grants the State of Illinois is out of money. The State owes Kane County funds and it looks unlikely we will get it for Health Services. J. Kupar stated we will have a Special Board meeting about this in a week or so.
c. Review Change Orders from Carmichael Construction for Town Hall – Bill Templin DLA: Bill Templin of DLA Architects, Ltd. presented proposed change orders from Carmichael Construction for their work on Town Hall. The Board discussed six proposed changes and decided to approve four of them for a total increase in cost of $10,412.56. Because the original contract has a $3000 allowance for change orders, we deduct $3000 from the $10,412.56 and the net increase is $7,412.56. CPA McKay stated of the $50K we budgeted, 29K was for Town Hall. Administrator Glas stated we have to spend 30K to get 60K from the County because it is a matching grant. J. Kupar stated the question now is do we do option 3? It was decided to wait on option 3. R. Lambe moved the Board approve options 1, 2, 5, and 6 for a total of $7,412.56. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
d. Proposed Rocket Launch by Scouts – Chris Anderson: G. VanZandt moved the Board table proposed rocket launch by scouts. R. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
e. Request to Use Anderson Park for Campton Cycle Cross Race – Rob Kelly: Rob Kelly stated this will be our 6th annual Cycle Cross Race. J. Kupar stated last year we had a little more damage to the trails. R. Kelly stated we went through the trails with Dave Corron and repaired them. We put a $500 deposit down. Administrator Glas stated we could change the venue to Saturday at the Headwaters. Open space staff would check to see if the site is appropriate. Discussion followed and it was decided to stay with Anderson Park. R. Lambe moved the Board approve Anderson Park for the Campton Cycle Cross Race. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Open Space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space fund. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
c. Capital Improvements: R. Lambe moved the Board approve the claims and demands on the Capital Improvements Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
11. Executive Session: None.
12. New Business – Continued - None.
13. Adjournment: G. VanZandt moved the Board adjourn the meeting. R. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 10:00 p.m.
Respectfully Submitted,
Richard Johansen
Clerk