The July 9, 2002 meeting of the Board was called to order by Supervisor Anderson at 7:33 p.m. at Town Hall.  This was the last Board meeting at Town Hall.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar present. 

Reports:

     Sheriff:  Nothing.

     Highway Commissioner:  Commissioner Gallucci stated the Department trimmed and chipped trees in Echo Valley subdivision, and along Garfield, and Grand Monde Roads; swept intersections; mowed ditches in the beginning of June; cut, chipped, and removed trees that fell on Campton Hills Road on June 4th and on July 9th; grinded tree stumps along Swanberg Road; graded a ditch along Garfield Road; painted 400 feet of curbing yellow along School Street by request of the Kane County Sheriff’s Department; laid gravel along the shoulders of Splitrail and Fair Oaks Roads; dug out, removed, and replaced two old culverts on Beith Road and Splitrail Drive; finished brush pickup north of Route 64, and will begin pickup south of Route 64 tomorrow.  There are water problems on the east side of Briargate that he is looking into, and he will replace the stop sign at LaFox Road again.            

     Assessor:  Assessor Rottmann stated he is getting a complete set of plat maps for $1,400.00 this year. 

     Supervisor:  Supervisor Anderson apologized for the Board packets being late.  It was because the bank statements were not available until Monday.  New computers were installed this week by Mike Gaminski.  The park is being used and maintained daily.  The split rail fence has been installed at the park to keep the kids in.  The audit of last years books is underway.  There are two new signs at the Community Center, one for the Township, and one for the Assessor.  Also railroad ties have been installed at the Community Center for train station authenticity.  The closing for the Mungerson conservation easement will be July 15th.  The next Open Space Board meeting will be 7:00 p.m. next Monday, July 15th at Peck Farm.  Trustee Judy asked that a letter of thank-you be written to Max Hyman for his many contributions to the Township.  Supervisor Anderson stated he will do so.  Supervisor Anderson asked that item 8. I. of the Agenda be moved to item 8. A. for convenience.  D. Gillen moved that item 8. I. of the Agenda be moved to item 8. A.  The motion was seconded by K. Judy and passed unanimously. 

Approval of Minutes:

     Public Hearing May 14, 2002:  D. Gillen moved the Board approve the minutes of the Public Hearing of May 14, 2002.  R. Manser seconded the motion which passed unanimously. 

     Board Meeting June 11, 2002:  D. Gillen moved the Board approve the minutes of the Board meeting of June 11, 2002.  K. Judy seconded the motion which passed unanimously. 

     Board Open Space Meeting June 24, 2002:  J. Kupar moved the Board approve the minutes of the Open Space Board meeting of June 24, 2002.  K. Judy seconded the motion.  N. Anderson moved to amend the motion by changing “Tri County Central” to be “Land and Water Resources” and “Chuck Read” to be “Chuck Reed” on the bottom third of page one, and to strike “At a Forum there can be a debate.  At a Public Hearing you are just sworn in, and say your peace”, toward the middle of page two.  The amendment was seconded by K. Judy and passed unanimously.  In a voice vote on the motion, as amended, Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen abstained due to being absent at the meeting. The motion passed. 

Planning Commission:  Nothing

Citizens Comments:  Jeff and Carla Nielson, and Rich Glosson thanked the Board for the fence at the park which helps keep children at the park off of private property. 


New Business:

Presentation from TOIRMA about Risk Management Policy – Corron Property:  Ted Hulvey of TOIRMA spoke in regard to how we can manage risk on the Corron property with insurance help of TOIRMA or others.  Campton Township joined the TOIRMA program in November of 1988.  It includes public officials liability, workmans’ comp., etc.  Liability was two million, but its now three million for the Board.  It’s a package program for the Road District and the Town both.  N. Anderson asked are we better off using Township employees or private contractors to fix Corron’s buildings, in regard to liability?  Answer is unless we have all the right equipment, and the right training, we are better off using a private contractor with the proper equipment, training, and insurance.  TOIRMA has no coverage regarding wetlands or dams, but if someone drowns we are covered for that, as long as there is a sign there.  There is no police liability in the TOIRMA program.  Proper informational signs are always needed.  If you need to enclose, put up a gate, not a cable, because cable is dangerous to snowmobilers.  TOIRMA insures the dwelling.  You need someone living there to prevent parties – a caretaker?  For farms under conservation easement have the farmer name the Township as additional insured in case of lawsuits.

  1. Review and Act Upon Purchase Agreement for Conservation Easement:  Supervisor Anderson stated Garfield is buying 96 acres of Mungerson Farm and Campton Township is purchasing a conservation easement on it, and Garfield will manage it.  R. Manser moved the Board authorize the Supervisor to execute the Conservation Easement Purchase Agreement on behalf of Campton Township with Campton Historic Agricultural Lands, Inc.  The motion was seconded by D. Gillen.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  2. Review and Act Upon Amendment for NRCS Grant Application:  Supervisor Anderson stated we get .5 million here from the federal government to help pay the conservation easement on Mungerson,andCampton becomes eligible for further grants from the feds.  R. Manser moved the Board authorize the Supervisor to execute Amendment No. 1 to Agreement No.: 69-5A12-1-9509 on behalf of Campton Township.  D. Gillen seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  3. Review and Act Upon Conservation Easement for Property 1-3:  R. Manser moved the Board authorize the Supervisor to execute the Grant of Conservation Right and Easement by Campton Historic Agricultural Lands, Inc. in favor of Campton Township.  The motion was seconded by D. Gillen.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  4. Authorize Supervisor and Clerk to Sign All Related Documents for Closing:  K. Judy moved the Board authorize the Supervisor and Clerk to sign all related documents for the closing on Mungerson.  The motion was seconded by R. Manser.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  5. Review and Act Upon Facilities Manager/Maintenance Forman:  Township Administrator Glas stated we need to create a position that would take care of erosion and flooding from the rain last night at the park, for example, and take care of structures, grounds, painting, plumbing, walk the fence line at Corron, etc.  Chips washed out of the trail at the park last night.  R. Manser moved the Board give the Supervisor authority to pursue ideas concerning a maintenance supervisor.  The motion was seconded by K. Judy and passed unanimously.  The Board’s direction was to look at a grant for a consultant to study our employment problems, the idea of charging for the use of the park, or placing a concession stand in the park. 
  6. Review and Act Upon Request for Funding Study of Land Survey Pre-settlement Plants for Corron Farm:  Jack Shouba stated he has the original land surveyors pre-settlement notes.  R. Manser moved the Board approve spending $1,000.00 to fund the land survey of pre-settlement plants.  The motion was seconded by J. Kupar.  On a roll call vote Trustees Manser, Gillen, Judy, and Kupar voted aye.  Supervisor Anderson didn’t vote.  The motion passed.
  7. Review and Act Upon Proposal for Installation of Central Air Conditioning for Town Hall:  Per Township Administrator Glas, we have a number of quotes for central air but in the course of doing that we discovered Town Hall needs an increase in electrical service in order to install central air.  The cost is approximately $2000.00, and we need to do that before we do central air.  K. Judy moved the Board table installation of central air for Town Hall.  The motion was seconded by R. Manser and passed unanimously. 
  8. Review and Act Upon Policy on Conservation Easement Stewardship:  Administrator Glas stated we need to set up a policy that defines what a staff member needs to do for easement stewardship that includes a baseline survey, annual monitoring, etc.  K. Judy moved the Board adopt the Campton Township Policy on Conservation Easement Stewardship Land Trust Alliance Standard 14.  The motion was seconded by R. Manser and passed unanimously. 
  9. Above, item one under new business.
  10. Review and Act Upon Moving All Town Board Meetings to the Community Center:  R. Manser moved the Board move all Board meetings to the Community Center until the end of the fiscal year.  The motion was seconded by D. Gillen and passed unanimously. 
  11. Review and Act Upon Road District Resolution for Construction Access off Township Road:  D. Gillen moved the Board table the Road District Resolution for construction access off Township road.  The motion was seconded by R. Manser and passed unanimously. 

Old Business:

     Review Proposal for Creating Accounting Position:  N. Anderson stated he knows someone who may be able to help us find someone for this.  R. Manser stated let us look into someone with a Bachelors.  R. Manser moved the Board table the proposal for creating an accounting position.  The motion was seconded by J. Kupar and passed unanimously.   

Campton Township Community Park:

A.  Review and Act Upon Quote for Section of Path to be Asphalt – Royer:   D. Gillen moved the Board approve hiring Royer Asphalt Paving Inc. at a cost not to exceed $8,500.00.  The motion was seconded by K. Judy.  On a  roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voter aye.  The motion passed.

B.  Review and Act Upon Playground Structures for the Western Part of the Park:   D. Gillen stated she wants the Park Board to meet before the Town Board takes this up.  Ric Glossen stated he can meet for this.  He will be available for the August meeting.  D. Gillen asked for Thursday August 29th.  Ric said that’s good.  K. Judy moved the Board table playground structures for the western part of the park so that the Park Committee can look at this.  The motion was seconded by R. Manser and passed unanimously. 

C.   Review and Act Upon Large Equipment for Park Grass Cutting:  J. Kupar moved the Board approve a lease buy out on a John Deer 757 two track mower for approximately $200.00 per month.  The motion was seconded by D. Gillen.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.

Bank Statements:  D. Gillen made a motion that the Board approve the bank statements.  J. Kupar seconded the motion which passed unanimously. 

Claims and Demands for Payment: 

  1. Town Fund:  J. Kupar made a motion the Board approve the claims and demands on the Town Fund.  D. Gillen seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  2. Open Space Fund:  D. Gillen made a motion the Board approve the claims and demands on the Open Space Fund.  J. Kupar seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 
  3. Capital Fund:  Nothing.
  4. Park and Recreational Fund:  R. Manser made a motion the Board approve the claims and demands on the Park and Recreational Fund.  J. Kupar seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.  

 Executive Session: Personnel and Land Acquisition:  R. Manser moved the Board go into Executive Session to consider land acquisition, and for Township Administrator Glas and Assessor Rottmann to remain in the room.  The motion was seconded by K. Judy and passed unanimously. 

     Supervisor Anderson reconvened the regular session at 10:00 p.m.

Act Upon Any Appropriate Motions or Resolutions as a Result of Executive Session Discussions:  Nothing.     

Adjournment:  D. Gillen moved to adjourn the meeting.  J. Kupar seconded the motion which passed unanimously at 10:00 p.m.

                                                                                 Respectfully Submitted,

                                                                                 Richard Johansen

                                                                                 Clerk