1. 2. 3. The June 11, 2013 Board meeting was called to order by trustee Stutesman who was chairing in the absence of Supervisor Kupar at 7:30 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Trustee/Chairman Stutesman, and Trustees Vandiver, Murphy, and VanZandt. Supervisor Kupar was absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated Brush pick up was completed for the north and south sides of Route 64 and for the Village of Campton Hills in Plato Township. Campton Township highway crewmen cooperated with Bowman Tree Service to remove dead trees around power lines on Crawford Road for the Village of Campton Hills in Plato Township. Dead trees were removed on Denker, Old Burlington, and Campton Hills Roads, and Winchester Way; trees were trimmed back on Beith Road; stumps ground out on Anderson, Beith, and Campton Hills Roads; and a tree removed and rip/rap installed around a culvert and by the road side on Hanson Road for the Village of Lily Lake. Road and drainage projects were completed that consisted of digging out culvert ends, culvert openings, replacement of culverts, catch basins and 3” to 4” drain tiles. Also soil and seed was used to shape ditches for the installation of landscape matting and rip/rap. In addition shoulder gravel and landscaping work was completed on Brierwood, Bridle Creek, Whirlaway, and Woodland Drives, Arrowhead, Meadow Lark, and Palomino Roads, Jens Jensen, Red Barn, and Fencepost Lanes, and Winchester Way, and Lenz Road for the Village of Campton Hills in Plato Township. Removed road reflectors off of Dean Street from Campton Township’s boundary line to the Route 64 intersection. Potholes were repaired with cold patch throughout Campton Township and the Village of Campton Hills, intersections were swept on a weekly basis throughout the Township and Village, stop signs were checked throughout the Township and Village on a weekly basis and damaged or missing ones replaced, roadways were checked for drainage problems, pot holes, and culvert permits, throughout the Township and Village. Ongoing maintenance on Township vehicles and equipment was performed in house by Highway District staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he is wrapping up the 2013 assessments. He will turn in the assessment rolls this Friday. Most assessed values went down by 4.5%. Property taxes can still go up if taxing bodies increase their rates to compensate for the reduction in assessed value. The real estate market is very hot now. Inventory is down, sales are up, there is higher demand, and prices are going up. This could change if a backlog of foreclosures were to come on the market.
Solid Waste District – Debbie Ballot: D. Ballot stated the contract with Waste Management is not up until next year. For now they are meeting every other month.
Financial Report – Louise McKay: Finance Director McKay stated our audit firm, Sikich LLP, completed their field work May 22nd through the 24th. Their draft financial statements have been provided and she will complete proofing the financials and begin writing the MD&A this week. The wire for the Build America Bonds (BAB) rebate for Campton Township’s 2010B series was received from Bank of New York Mellon on May 21st. The rebate was $22,464.36 instead of $24,605.00. The federal government has revised the rebate percentage and future rebates will be at the reduced rate. This is reflected in the May Revenue and Expenditure Report. The league field fees for the Poynor Park ball fields were paid this month. Now all the ball field fees due June 1st. have been paid, per the new contracts. Total Town Fund is within budget. There was a line item overage this month in Maintenance Facilities at Anderson Park but it is offset with under budget line items in Town Administration. The overage was due to the emergency drain repair to eliminate flooding at field # 4. Road and Bridge has an overage for May but its total for the year is under budget. Open Space expenditures and Capital Improvements were within budget.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated our monthly volunteer workday was June 8th at Anderson Park cleaning out gardens. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. There was mowing and weed whacking on all properties including trails. We purchased two flame retardant cabinets to store gas cans and 5 gas/diesel cans to comply with OSHA (Occupational Safety and Health Administration) regulations. At Anderson Park a proposal to fix drainage problems was requested and received. One dead tree in a parking lot island was replaced. Another ash tree will be replaced in July when stock becomes available. Plan for 3 ash trees to be replaced next year. At Corron Farm 3 of 7 oak trees killed by the drought were replaced. We weeded around trees in the prairie and wetland garden, herbicided poison ivy and burdock along the Goldenstein fence line, removed chervil along Corron Road and Silver Glen, weeded and replanted the raised bed near the Hired Man’s house, and removed chervil, garlic mustard, and burdock in the woods. We need help to remove woody invasives in the woods due to lack of burning. Seventh graders pulled garlic mustard on May 17th and were given a people mover tour in reward. The Corron Farm Preservation Society is funding a project to remove and rebuild six crumbling pillars on the west side of the house. A fence is partially removed and vines cut back to accommodate the work. Wasco Ladies Aid will donate new fencing materials later. At the Community Center a landscape designer is helping to redo a portion of the garden that was overtaken by lawn grass. At Gray Willows we weeded and planted more plugs near the bridge, and cut up a tree on the woodland trail and moved the logs from the cement crossing so a farmer could access the north parcel. At Harley Woods a ComEd grant application was turned in for garlic mustard weed control. We replaced oak and hazelnut trees along the Torchie boundary that were lost in the drought and weeded around shrubs and trees along the Torchie boundary. At the Headwaters Conservation Area Army Corps monitored the wetland mitigation bank May 30 with V3. Army Corps says it looks good. The parking lot island gardens were weeded and enhanced with plugs. The garden bed in front of the overlook was completely dug out and redone. We removed a dying crabapple tree and replaced it with a redbud. At Poynor Park we weeded the parking lot islands and planted plugs in empty spaces. At Town Hall we weeded the gardens and planted hostas in bare spots, and a landscape designer is making a design for a garden in front of the steps because the plants are too big and tall for the area. We are working on items for an open house on June 22nd. There is no report for Brown Road Meadows, LaFox Fields, or Mongerson Park. Open Space Development Coordinator Shouba continued the open space staff report by reporting on Corron Farm buildings and landscape. The existing historic landscapes in 2002 included unmanaged woodland which we saved, unmanaged wetland with a lot of potential, highly disturbed savanna with oak trees, and farm fields mostly former prairie. Many grants were obtained to save costs of purchase and restoration. Trash, herbaceous weeds, and woody invasives were removed. There has been a large-scale effort to remove multiflora rose from the savanna. Fencing has been removed except on the boundary of open space. We have an emerald ash borer problem in the woods and savanna. Drain tile investigation and removal, or control structures where needed for adjacent land were built. Prairie is maintained by burning and native plant seeds are collected for future planting. Corron Farm amenities include a gravel parking lot, picnic shelter, geocaching, bird watching, dog walking, horseback riding, an annual Prairie Fest including a people mover for fun, and a memorial tree planting program to recognize contributions and outstanding volunteers.
Educational Opportunities at Campton Properties – Vicki Vandiver: Trustee Vandiver stated we should invite the head nurse at St. Joseph Hospital to give a presentation to the Board about getting a grant from the federal government to provide emergency kits to the public that include an emergency radio, a survival pack including a first aid kit, and a list of nurses and doctors we have in the community. They may be first responders in an emergency. T. Stutesman stated let’s coordinate with the Village of Campton Hills and put it on the agenda. N. Anderson stated we have an emergency disaster plan. It probably needs to be updated. G. VanZandt stated we had a snowmobile group that were emergency responders in the huge snowstorm we had a couple of years ago. This Board gave them an award in recognition of their contribution in that emergency.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke, Greg VanZandt: G. VanZandt stated our committee had its meeting regarding cold tar being put on driveways. We will have a presentation at Prairie Fest to educate the public about this. The environmentally friendly alternative to cold tar is rubberized acquerlic coating. It’s much better for the environment.
Supervisor Report – John Kupar: Absent.
5. Approval of Minutes:
a. Board Meeting May 14, 2013: G. VanZandt moved the Board approve the minutes of the meeting of May 14, 2013. V. Vandiver seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
6. Citizens’ Comments: Volunteer Coordinator Laurel Garza stated the restoration of the pillars at Corron Farm is progressing well. There will be a pig roast the 29th of June at the Neal Anderson farm as a fund raiser to benefit the rehabilitation of the barn at Corron Farm.
7. Old Business – Presentation and Discussion for Action:
a. Review and Act Upon Use of Gray Willows Residence for Veteran Use: N. Anderson stated Supervisor Kupar wants us to work with another government agency. Neal originally spoke with John Carr with Kane County but he is leaving. Jacob Zimmerman, his replacement, doesn’t think we can do an intergovernmental agreement. Don Donahue with Hines said work with the Feds. E. Murphy asked who would the intergovernmental agreement be with? N. Anderson said originally we tried Lazarus House. E. Murphy said let’s talk to John about the IGA, then talk to Britz about legal. E. Murphy moved the Board table agenda item 7.a. V. Vandiver seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
b. Review and Act Upon Amendments to Campton Township Ordinance No. 96-1T Property Rules and Regulations: E. Murphy stated we should appoint a committee to compare the two versions and come back with a recommendation. In the meantime the direction to staff is to put this on the next agenda. E. Murphy moved the Board appoint a committee consisting of E. Murphy and T. Stutesman to review and make recommendations on this item for the next agenda. V. Vandiver seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
c. Review and Act Upon Personnel Job Descriptions: T. Stutesman moved the Board table agenda item 7.c. E. Murphy seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Intergovernmental Agreement between Township and Road District regarding Open Space Use of Mowing Tractor: G. VanZandt moved the Board approve the Intergovernmental Agreement between Campton Township and the Campton Township Road District regarding the Use of the Campton Township Road District Mowing Tractor. V. Vandiver seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
b. Discuss and Act Upon Intergovernmental Agreement between Campton Township and the Kane County Forest Preserve for Township Volunteers to Dismantle Existing Barns at the Former Dexter Norton Farm on Silver Glen Road and the Reuse of that Lumber to Repair the Dairy Barn at Corron Farm and Further Discuss Stabilizing the Foundation of the Dairy Barn: N. Anderson stated Monica Meyers of the Kane County Forest Preserve has the intergovernmental agreement now. We need a plan for the Corron Farm barn to restore it from the lumber of the Dexter Norton barn. He volunteered to make the plan. T. Stutesman stated we need to see the intergovernmental agreement in order to act upon it. Let’s table it for now. G. VanZandt moved the Board table agenda item 8.b. E. Murphy seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
c. Review and Act Upon Establishing of Prevailing Wage 2013 Campton Township Road District Ordinance 13-2R: G. VanZandt moved the Board approve the Campton Township Road and Bridge District Prevailing Wage Ordinance NO. 13-2R. V. Vandiver seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The Ordinance passed.
d. Review and Act Upon Establishing of Prevailing Wage 2013 Campton Township Ordinance 13-2T: G. VanZandt moved the Board approve the Campton Township Prevailing Wage Ordinance NO. 13-2T. V. Vandiver seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The Ordinance passed.
e. Review and Act Upon Anderson Park Drain Tile to Field No. 4: G. VanZandt moved the Board table agenda item 8.e. V. Vandiver seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
f. Discuss and Act Upon Fencing Repairs at Whitney Cemetery: L. McKay stated the Cemetery Board maintains New Hampshire, Whitney, and God’s Little Acre cemeteries. They asked if the Township could help pay for fence repairs at Whitney Cemetery. V. Vandiver moved the Supervisor contact the Cemetery Board regarding the frontage appearance of Whitney Cemetery. G. VanZandt seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
E. Murphy moved the Board reconsider agenda item 7.c. G. VanZandt seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
7. Old Business – Presentation and Discussion for Action:
c. Review and Act Upon Personnel Job Descriptions: E. Murphy moved the Board approve the Job Descriptions of the Open Space Program Coordinator and the Maintenance and Operations Manager. G. VanZandt seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Vandiver, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Murphy, and VanZandt voted aye. Supervisor Kupar and Trustee Vandiver were absent. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Murphy, and VanZandt voted aye. Supervisor Kupar and Trustee Vandiver were absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. E. Murphy seconded the motion. In a roll call vote Trustee/Chairman Stutesman and Trustees Murphy and VanZandt voted aye. Supervisor Kupar and Trustee Vandiver were absent. The motion passed.
10. Executive Session: None
11. Adjournment: G. VanZandt moved the Board adjourn the meeting. T. Stutesman seconded the motion. In a voice vote Trustee/Chairman Stutesman and Trustees Murphy and VanZandt voted aye. Supervisor Kupar and Trustee Vandiver were absent. The motion passed and the meeting adjourned.