1. 2. 3. The June 12, 2012 Board meeting was called to order by Supervisor Kupar at 7:36 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy present. Trustee VanZandt was absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we purchased a 2011 Dura-Patcher unit this year for $41,000.00. It is an American made machine from Pearl, Mississippi that extends the life of roads by a minimum of 5 years without having to repave. We are the only township in northern Illinois that owns this type of unit. Kane County also has one. We will save $100,000 this year because we use the Dura-Patcher instead of repaving. The cost for a 2.5 inch asphalt overlay is $140,000 per mile while the cost to cover the same area with the Dura-Patcher is $6,500.00. The road can be slurried the following year extending the life of the road to 10 years. The machine blows debris out of cracks first, then puts down a 400 degree heavy slurry mix of asphalt emulsion from a 25 foot tube. Then a second tube throws out a half inch of gravel on top and we come back with a roller so there is no loose rock. Then it’s smooth and can be driven on in 15 minutes. We will do main roads and subdivision roads all summer. Normally 3 miles of asphalt costs $140,000 per mile. This summer we will do 15 to 20 miles depending on the weather, and we will live within our budget. We have already done dura patching on Beith, Wooley, and Town Hall Roads. The Highway District completed road and drainage projects consisting of digging out culvert ends, culvert openings, replacing culverts, catch basins, and soil and gravel. Shaping of ditches was completed for the installation of matting, rip/rap, 3” to 4” drain tiles, shoulder gravel and landscaping with soil and seed. This was done on Jens Jensen, Fencepost, Red Barn, and Harvest Lanes; Fox Bend, Palomino, Colt, and Circle Drives; Beith, Anderson, and Ravine Roads; Mary Court; Bridle Creek; Prairie Valley; and Steeple Chase. Brush pick up was completed on the south side of Route 64 and the Village of Campton Hills in Plato Township. We cut and chipped trees resulting from storm damage on Lenz Road for the Village of Campton Hills in Plato Township. Tree work was completed on Hanson Road and the rear lot was mowed behind the Village of Lily Lake’s public building in the Village of Lily Lake. Mowing was completed throughout Campton Township and the Village of Campton Hills; garbage was picked up along numerous roadways throughout the Township and Village; all intersections in the Township and Village were swept on a weekly basis; all stop signs in the Township and Village were checked, and damaged or missing ones replaced; roads were patrolled throughout the Township and Village for drainage problems, pot holes, and culvert permits; potholes were repaired with cold patch throughout the Township and Village; ongoing maintenance of Township vehicles and equipment was performed by staff in house.
Assessor – Alan D. Rottmann: Assessor Rottmann stated the assessor’s books will be closed and turned into the County on June 14th. This beats the State of Illinois’s imposed deadline by one day. The average property value will decrease by 5% but the average tax bill will increase by 2%. The average tax bills increase when the average property value decreases because taxing bodies continue to increase their tax rates. The only tax rate that decreased is Campton Township’s for the second year in a row.
Solid Waste District – Barbara Boissonnas: No report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the audit firm, Sikich completed it’s field work in May. She will be proofing the financials tomorrow and writing the Management Discussion and Analysis this week. The league field fees have been paid for the year except for the Poynor Park fields. All the fees are due July 1st. but the other leagues paid early. The health insurance has been renewed for July 1, 2012 through June 30, 2013 with a change in dental coverage to reduce premiums. Town Fund overall was within budget. There was a line item overage in Computer Software Support but it will be offset with under budget items. There will also be a savings in the Assessor’s budget due to the retirement of an employee in June. Road & Bridge is within budget for May and has had culvert permit revenue this month. Open Space expenditures and Capital Improvements are within budget.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday was June 9th at Gray Willows. A fence line was cleared in preparation for a new fence. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Seasonal staff has started. There was mowing and weed whacking at all properties. A new aerator, spreader, and Z-trac was delivered. We are watering new or stressed trees, shrubs, and plantings. At Anderson Park the Memorial Day weekend tournament was well attended, the Governor’s Home Town award was installed, there was tree and shrub trimming, and the mulch area around the prairie gardens and underneath the ball field fences was herbicided. At Corron Farm the Corron Farm Preservation Society ice cream social will be June 24th. from 1:00 to 4:00 p.m. There was tree clearing and trimming along the north fence line, cow pasture, and Corron Road fence line. Also, there was weeding in the prairie and wetland gardens. At the Community Center a dead ash tree near the ball fields was removed and the gardens were weeded. At Gray Willows, stumps, trees, weeds, grass, and trash in the fence line along Corron Road was cleared in preparation for staff to install a new fence. The garden area on the south side of the Corron Road entrance was cleared. Kane County looked at the buildings for historic value and structural assessment. At Harley Woods Witness Tree continued invasive species removal. The shrubs planted by the Township last year were mistakenly mowed down by the previous owner but he agreed to replace them. The prairie on the Torchie portion of Harley Woods was mowed. At the Headwaters Conservation Area shrubs were trimmed, small weed trees cut down, and gardens weeded on the Motz portion of the Headwaters. The chicken coop was cleaned out in preparation for removal at Motz. We have a permit for demolition from the Village. V3 did thistle control June 1st by broadcast herbiciding in the phase II wetland. At LaFox Fields the Eagle Scout picnic table project took place June 9th and 10th. At Poynor Park large areas of yellow sweet clover were mowed, gardens were weeded, and new plantings for the gardens were donated by Denise Morgan. At Town Hall the interior painting was completed, gardens were weeded, and volunteers worked on displays to fulfill the grant. There is no report on Brown Road Meadows, Mongerson Park, or easements.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar: Engineer Linke stated the Committee is discussing green infrastructure and the regulations that would apply.
Engineering Update – Rob Linke: Engineer Linke stated regarding drainage improvements at Gray Willows, we haven’t heard from the I.D.N.R. (Illinois Department of Natural Resources). He thinks Army Corp is close to issuing a permit.
Supervisor Report – John Kupar: Supervisor Kupar stated the Assessor, Highway Commissioner, and staff met with the insurance agent May 25th to look at strategies to reduce insurance costs to the Township while maintaining the same level of protection for our employees. We decided to remain with Blue Cross and Blue Shield for major medical and change to Met Life for dental insurance. There will be savings to the Township while providing the same coverage as Blue Cross and Blue Shield. On June 14th at 11:30, at the Community Center, all employees will meet with the insurance agent to go over the program and answer any questions. We sold another wetlands credit from the Headwaters Wetlands Bank. We are still negotiating over the Letter of Credit with V3. They reviewed the letter we sent them that was revised by our Township Attorney. V3 feels our version will not be acceptable to the Army Corps of Engineers. They suggest we follow the example of a Letter of Credit which is on the Corps of Engineers website. They also indicated the Letter of Credit will be issued by Provident Bank under V3’s line of credit. We will refer this to our Township Attorney for comment. Our main concern is that an irrevocable letter of credit, from V3’s bank, remain in the agreement. We received a proposal from U.S.G.S. (United States Geological Survey) to install two new monitoring wells in the Campton area to monitor water levels and get some water quality data from the wells. This work would facilitate improvements to the existing computer model and would reduce the costs of our “large area” model, should the decision be made to go forward with it at some point. He would like to put this on the agenda for next month. The cost to the Township would be approximately $ 5,000 for the first two years and half that the next year. We can reduce this cost by providing “in kind” services. He will use some of his Supervisor’s salary to offset this cost. We received an expression of interest from Township resident, Mark Travers, regarding the Trustee position that will become open sometime this summer. He was instrumental in establishing the Arbor Creek Homeowners Association, which included development of By-Laws. The Association has been in existence for nearly 20 years. He was also on the first Board of Directors for the Association. He is a professional geologist and a senior Vice President with ENVIRON International Corporation. We would like to see two or three other applications for this position. We received notification that the gatekeeper’s wife will be vacating her life estate at Gray Willows in September. Supervisor Kupar and Jack Shouba will attend the Conservation Foundation’s awards luncheon tomorrow in Geneva.
5. Approval of Minutes:
a. Board Meeting May 9, 2012: T. Stutesman moved the minutes of the meeting of May 9, 2012 be approved. C. Boissonnas seconded the motion. C. Boissonnas stated that under 8. New Business, items c, e, and f, Mrs. Garza’s first name was spelled incorrectly. The correct spelling of her first name is Laurel. Clerk Johansen stated he will make the correction in the permanent record. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
6. Citizens’ Comments: State Representative Robert Pritchard of the 70th District spoke. (Due to the recent redistricting, he represents the portion of Campton Township north of Route 64.) Representative Pritchard gave a report on issues in Springfield that affect us. The Legislature did not appropriate more then what revenue will be, so it’s more fiscally responsible this year. They paid down unpaid bills first. The bond rating has been downgraded and the interest on the debt is a billion a year. They have 16 billion to spend among five areas. Education, human services, and higher education were each reduced 200 million from last year. The budget in relative terms was fiscally responsible. Medicaid was cut 1.3 billion. Important reforms were Medicaid reductions for hospitals, but no Medicaid rate reductions for doctors. This is an improvement in the Medicaid area. For the fourth year in a row legislators took no cost of living increase. General Assembly scholarships were eliminated. Gaming expansion was approved. The Legislature avoided a major cost shift to local government. They are in recess until the veto session. The lame duck session will be in January. Clerk Johansen spoke in regard to Township Officials of Illinois (T.O.I.) training sessions in Rockford on July 12th. He stated he has been to a number of these training sessions over the years and found them to be very helpful. They are open to all township officials from Supervisors, Clerks, Trustees, Assessors, and Highway Commissioners. Trustee Murphy stated she would like to attend. L. McKay stated she will register any Board member that wants to attend.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Gail Borden Library District Annexations of Campton Township Properties: E. Murphy moved the Board dismiss this item from the agenda. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Review and Act Upon the Letter of Credit for HCA Wetland Mitigation Bank Phase II with The Conservation Foundation serving as third party designee: E. Murphy moved the Board submit the draft Letter of Credit provided to Campton Township by V3 to the Township Attorney for review and approval. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Discuss and Act Upon Kim Garza Filming at Corron Farm: J. Kupar moved the Board approve Kim Garza’s filming at Corron Farm subject to each participant signing an “Individual Release and Hold Harmless Agreement” before participating in this event located at 7N761 Corron Road, St. Charles, IL. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
d. Discuss and Act Upon Village of Elburn request for Steering Committee Member from Campton Township: T. Stutesman moved the Board nominate Greg VanZandt to serve on the Village of Elburn Steering Committee as the representative of Campton Township. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Establishing of Prevailing Wages 2012 Campton Township Road District Ordinance 12-2R: C. Boissonnas moved the Board approve the Campton Township Road and Bridge District Prevailing Wage Ordinance NO. 12-2R. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The Ordinance passed.
b. Discuss and Act Upon Establishing of Prevailing Wages 2012 Campton Township Ordinance 12-2T: T. Stutesman moved the Board approve the Campton Township Prevailing Wage Ordinance NO. 12-2T. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The Ordinance passed.
9. Claims and Demands for Payment:
a. Town Fund: E. Murphy moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
c. Capital Improvement Fund: T. Stutesman moved the Board approve the claims and demands on the Capital Improvement Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
10. Executive Session – Review Executive Session Minutes of January 10, 2012 and February 22, 2012; review whether to open Executive Session minutes; review whether to destroy approved Executive Session audio tape minutes older then 18 months: J. Kupar moved the Board go into Executive Session to review Executive Session minutes of January 10, 2012 and February 22, 2012; review whether to open Executive Session minutes; review whether to destroy approved Executive Session audio tape minutes older then 18 months. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
11. New Business Continued –
c. Discuss and Act Upon Approve Executive Session Minutes of January 10, 2012 and February 22, 2012: T. Stutesman moved the Board approve the Executive Session minutes of January 10, 2012 and February 22, 2012. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
d. Discuss and Act Upon Whether the Need for Confidentiality Still Exists for Executive Session Minutes: T. Stutesman moved the Board open Executive Session minutes of open space properties purchased in 2008, and December 13, 2011, and January 10, 2012, but that the need for confidentiality still exists for all other Executive Session minutes not yet opened, including those of properties not purchased, all personnel, and all litigation. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
e. Discuss and Act Upon Whether to Destroy Approved Audio Tape Executive Session Minutes Older then 18 Months: C. Boissonnas moved the Board approve destroying audio tapes of approved Executive Session minutes older then 18 months. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed.
12. Adjournment: J. Kupar moved the Board adjourn the meeting. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Murphy voted aye. Trustee VanZandt was absent. The motion passed and the meeting adjourned at 9:30 p.m.
Respectfully Submitted,
Richard Johansen
Clerk