1. 2. 3. The June 8, 2010 Board meeting was called to order by Supervisor Kupar at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt present.
4. Reports:
Sheriff – Kane County-Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we are preparing for asphalt overlays including Fox Mill Blvd. Ground up asphalt is recycled off site. Storm drains were cleaned out in Fox Mill and Fox Creek subdivisions. Brush pick up was completed on the south side of Route 64 and the Village of Campton Hills in Plato Township. The road crew cut and chipped trees throughout Campton Township and the Village of Campton Hills due to storm damage; checked all stop signs in the Township and Village, and replaced damaged or missing ones; continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and continued to repair potholes with cold patch throughout the Township and Village. Cold patching was done on Lenz Road for the Village of Campton Hills, and two 18 inch culverts on Kendall Road were replaced for the Village. The Road District was contracted to patch potholes with cold patch and replace two street name signs for the Village of Lily Lake. The road crew trimmed trees from the right of way along Kings Mill Road for shoulder work and road widening. Ongoing maintenance of township vehicles and equipment continued in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he is still meeting with taxpayers regarding the 2010 assessments. He will turn in the assessment books at the end of August and the appeal process will start after that.
Solid Waste District – Barbara Boissonnas: No Report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated our audit firm Sikich LLP completed their field work in May. Their draft letter of June 7, 2010 and tentative financials were copied to the Board. The audit schedule calls for revisions by June 14th and the final report by July 6th. The final financial statements are expected for the July 13th Board meeting. The Campton Township Management Discussion and Analysis Report was e-mailed to the Board. If you have comments or suggestions let me know because any revisions need to be sent to Sikich by June 14th. On May 23rd the first property tax distribution was received from Kane County and included in the revenue and expenditure report. Monthly expenditure spreadsheets were also e-mailed to the Board yesterday. If you have any questions on any of the accounts please ask. J. Kupar stated the Township is within budget. Assets exceeded liabilities by 17 million because of open space acquisitions. There was $700,000 in infrastructure assets that reverted back to the Township because of roads that disconnected from the Village back to Campton Township.
Village of Campton Hills – President Patsy Smith: Campton Hills Village President Smith stated please see the April police report. Milanos Restaurant opened today. The Farmers Market will begin June 19th and continue every Saturday from 8:00 a.m. to 1:00 p.m. through September 25th. at the Campton Crossings Shopping Center.
Open Space Staff Report – Jack Shouba: Open Space Development Coordinator Shouba stated we had a staff meeting to plan our summer activities. Four ash trees will be injected against the emerald ash borer. After this year we will apply the herbicide ourselves. At Corron Farm we performed weed control of non-natives in the woods, mowed trails as paths and firebreaks, and LaFox Questers donated a refurbished ca. 1880 stove for the hired mans house. At Grey Willows we met with family members to get acquainted, and discuss the life estate etc. Mrs. Fessenden will be here in a couple of weeks. We purchased boundary marker signs, and asked Tom Huddleston for a proposal for a drain tile study. At Harley Woods we did weed control, worked on a planting plan for the Torchie boundary, and burned part of the weedy area. We plan to review a tile plan with Huddleston-McBride. At the Headwaters Conservation Area staff mowed lawns, trails, and firebreaks, did selective weed control, and made repairs on the dog run. Staff met with neighbor John McGuire and Tom Huddleston to investigate water backing up on the McGuire property with the suspected tile blockage on township property. Huddleston gave us a “time and materials, not to exceed” proposal to unblock so the neighbors water can continue to drain through our property as it is legally entitled to do. At Mongerson Park JAD Treecycle will be finishing up stump clearing. New signs have been purchased to warn of the steep drop off by the glacial kame. At Poynor Park we mowed the lawn area and trails, did weed control including the flower beds, planted new plants, split and replanted ornamental grasses to replace grasses that were stolen, and we are working on new signs and markings for the entrance. We discussed with Drew Frasz the possibility of obtaining free fill from a construction project for ground repair at Poynor, and there are other possible sources that include 5000 yards from Kaneland High School that they will give away. There is a net of 17000 yards of clay and soil that is needed at Poynor per Tom Huddleston. Staff walked the western boundary and photographed a brush pile and other encroachments. This is about three houses at Poynor. Some people have just moved our sign or taken it. They have no homeowners association.
Joint Environmental Resource Management Committee: Committee member Shouba stated the Committee discussed SWAT conservation and a nuisance ordinance regarding weed control.
Supervisor Report – John Kupar: Supervisor Kupar stated construction will begin Monday on the foundation repair at Town Hall so staff will be moving office equipment and boxes in the next couple of days. Next week Campton Township offices will be on the second floor of the Village of Lily Lake ‘s building on Empire Road in Lily Lake. The wetland bank at the Headwaters Conservation Area is doing well. Today there was a walk through and they sold some wetland credits. The Supervisor, staff and Tom Huddleston met with a neighbor of the Headwaters to look at drainage problems with the tile system. Lillian Fessenden’s daughters, Marianna and Faith, flew up from Florida to meet with us about the life estate. They have documentation, photos, deeds, etc. going back to the 1930’s. They may donate some equipment. They believe the old farmhouse was built in 1840. We want to videotape Mrs. Fessenden for Campton Township history. The dog run at the Headwaters has been updated with new limestone and the gates have been braced to open easily. The grant for Town Hall from Kane County is not ready. When the Chairman signs it we will get a package to review and sign.
5. Approval of Minutes:
a. Board Meeting May 11, 2010: T. Stutesman moved the Board approve the minutes of the meeting of May 11, 2010. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Lambe voted aye. Trustee VanZandt abstained because he was absent from the meeting. The motion passed. R. Lambe stated she was pleased with the Clark’s minutes because it was a complicated meeting.
6. Citizens’ Comments: None.
7. Planning Commission: Planning Commission Chairman Morgan stated the proposed Roger Brown PUD is in the preliminary plan stage. Members of the adjacent Oak Openings subdivision Homeowners Association met with Kane County Board members Barbara Wojnicki, Drew Frasz, and County staff in regard to their concerns about the road connection between the subdivisions. Their concerns appear to be resolved. There was a need for a school bus and fire engine turn around in the new subdivision. The Elburn Station subdivision has been in limbo for some time. There are issues with the Anderson Road bridge. Our interest is in the Headwaters which is nearby but we don’t have input on this. The Village of Campton Hills has an interest.
8. Old Business –
a. Proposal to Use Headwaters Conservation Area – Porsche Car Club, James Becker: Administrator Glas stated they get a time ticket and let ten cars through at a time. G. VanZandt asked how many cars? Answer was 200 cars. P. Smith stated you might want to talk to Chief Hoffman to require them to pay for extra police protection. J. Kupar stated I’d like to have Mr. Becker here to answer questions. Administrator Glas stated the event is July 5th. T. Stutesman stated we don’t have enough information to decide. R. Lambe stated she did not have a problem approving this. G. VanZandt stated he didn’t have a problem approving it either. R. Lambe moved the Board approve the Porsche Car Club’s proposal to use the Headwaters Conservation Area contingent on a conversation with the Campton Hills Police and Kane County Sheriff that neither has any problems with this, and that the Club be responsible for any fees associated with the event. A $500.00 deposit be made with Campton Township and if law enforcement has any significant safety concerns the Club cannot use the property. The motion was seconded by G. VanZandt. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
9. New Business – Presentation and Discussion for Action:
a. Prevailing Wage Ordinance: T. Stutesman moved the Board approve the Campton Township Prevailing Wage Ordinance No. 10-2T, and the Campton Township Road and Bridge District Prevailing Wage Ordinance No. 10-2R. The motion was seconded by R. Lambe. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The Ordinance passed.
b. Proposed Eagle Scout Project – Gray Willows Farm: Weston Holt, Life Scout, Senior Patrol Leader, and Eagle Scout candidate, Troop 3, Pingree Grove presented his proposed service project for the rank of Eagle. This is to take out an old fence row, clear out a creek log jam, and clean up a burn pile at Gray Willows Farm. There will be approximately 30 boy scouts and adults to complete the project. Ken Johnson is his advisor. K. Johnson stated staff will be removing some material with power saws. W. Holt continued the detailed project plan will be written for district approval, approved by the Troop Committee and Boy Scouting District reviewer, and the final plan submitted for Township approval. The current plan is to do this in the month of August. R. Lambe thanked scout Holt and stated this was an excellent presentation.
c. Proposed Purchase of Utility Trailer for Open Space and Park: Administrator Glas stated we are missing the ability to secure some tools when staff is out working from site to site. R. Lambe asked where does the money come from? We have to give up something to get this. C.P.A. McKay stated we can use the surplus from the salary line item. G. VanZandt moved the Board approve the purchase of a utility trailer from Rondo Enterprises, Inc. in the amount of $5,759.00. The motion was seconded by C. Boissonnas. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
d. Town Hall Renovations and Approval of Expenditures Related to the Renovation: J. Kupar stated he would like to restore Town Hall so it is functional. We have $60,000 for that. We need to get a group together to organize this. R. Lambe stated this is an old and historic building, but she is concerned about using it for long term office space. There is no good way to use this old building for office space. J. Kupar stated we don’t know how long it will be before we can move to Gray Willow. C. Boissonnas stated the question is how much will $60,000 buy. It needs electrical and a paint job. G. VanZandt stated and gutters too. Per L. McKay, if you look at the budget Ordinance, was $29,000 to do the foundation? R. Lambe stated she didn’t want to put $50,000 in for the foundation, and $60,000 for other things, and end up with an old building we can’t use for office space. G. VanZandt moved the Board table this agenda item until next month. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
e. Proposed Poynor Park Storage Building: Administrator Glas stated the storage building would provide a place to store things safely. This would take the place of the proposed large storage building. We had budgeted 30K for that project last year but the fire department nixed it. This building would be for the baseball people and for township use. There are no cost estimates yet. We just need an OK of the concept. G. VanZandt stated lets continue the planning and then figure out how to fit it in the budget. C. Boissonnas stated this looks like a single purpose building. R. Lambe stated we need to finish ground repair at Poynor Park before we do other things. The concept is fine but I can’t see this as a priority. Administrator Glas stated if the baseball people raise the money for this and the township approves the concept and a foundation, maybe we can pursue this. G. Van Zandt moved the Board table the Poynor Park storage building agenda item. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
b. Open Space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space Fund. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
11. Executive Session – Review Executive Session Minutes; Personnel Issues; Land Acquisition; Review Whether to Open Executive Session Minutes; Review Whether to Destroy Audio Tape Minutes Older then 18 Months: T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes, personnel issues, land acquisition, review whether to open Executive Session minutes, review whether to destroy audio tape minutes older then 18 months. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed and Executive Session began at 9:12 p.m.
12. New Business Continued - Supervisor Kupar reconvened the regular session at 10:10 p.m.
f. Review and Act Upon Approve Executive Session Minutes: C. Boissonnas moved the Board approve the Executive Session minutes of April 8, 2010. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
g. Review and Act Upon Land Acquisition: Nothing.
h. Review and Act Upon Approve Whether to Open Executive Session Minutes: R. Lambe moved the Board finds the need for confidentiality still exists for Executive Session minutes. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Lambe, and VanZandt voted aye. Trustees Stutesman and Boissonnas voted no. The motion passed.
i. Review and Act Upon Approve Whether to Destroy Audio Tape Minutes Older then 18 Months: G. VanZandt moved the Board approve destroying audio tape minutes older then 18 months. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed.
13. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and VanZandt voted aye. The motion passed and the meeting adjourned at 10:15 p.m.
Respectfully Submitted,
Richard Johansen
Clerk