The March 12, 2002 meeting was called to order by Supervisor Anderson at 7:00 p.m.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar present. 

Reports;

Sheriff:  Sergeant Kevin Williams had nothing to report this month, and had to leave for Sheriff’s business. 

Solid Waste District:  John Bovari reported he told one person he would call if there were any openings on the Solid Waste Board.  R. Manser asked if someone could be considered.  Answer was yes. 

Highway Commissioner:  Commissioner Gallucci reported the road crew plowed and salted all Township roads on March 1st, 2nd, and 3rd for a total of 41 hours, with crews working 26 hours non stop in one period, and 11 hours non stop the next day.  They made maintenance repairs to snow plow trucks due to three trucks breaking down during the recent storm.  All snow removal equipment was cleaned up and lubricated after each snowfall.  The old salt building had several structural defects and needed extensive repairs from years of usage.  It was ready to collapse but in house repair by the road crew saved thousands of dollars.  On March 5th, 6th, and 7th, the crew handled delivery and placement of additional salt into storage.  On February 14th, and 15th, Township roads were swept removing non melted salt and gravel.  Damaged traffic control and street signs were replaced throughout the Township.  A dead deer was removed from old LaFox Rd. on February 19th.  The road crew chipped brush on February 13th. and 14th. in the Windings.  They cut the willows on Fielding Court and Falcon Drive.  Of the three trucks that broke down the problems were hydraulic lines, brakes, and the auger for salt dispersal.  This reduced eight trucks to five trucks.  It was because of the mild winter that the trucks did not get a lot of use and when it did snow it was heavy and tough to keep up with.  That is probably why the trucks broke down.  Joe Garbarski stated he heard a lot of compliments on the snow plowing. 

Assessor:  Nothing

Supervisor:  Supervisor Anderson stated he is working on the Annual Meeting of April 9th.  The Eagle Scout project is almost done.  The benches are heavy and will be installed in the next couple weeks.  Peggy Schaffer said if anyone has any photos of the history of Campton, please see her.  Supervisor Anderson asked for amendments to the Agenda.  R. Manser moved to add the Water Study as item C under Old Business, and Adjust Budget as item E under Claims and Demands.  The motion was seconded by K. Judy and passed unanimously on a voice vote. 

Approval of Minutes: 

 Board Meeting February 12, 2002:  D. Gillen moved to approve the minutes of the February 12, 2002 Board meeting.  K. Judy seconded the motion, which passed unanimously. 

 Special Board Meeting February 25, 2002:  J. Kupar moved to approve the minutes of the February 25, 2002 Special Board Meeting.  R. Manser seconded the motion, which passed unanimously.       

Planning Commission:  County Board Representative B. Wojnicki stated Ron Diversa may come before the Development Committee for an adjustment to the Campton Crossings PUD asking for a wine boutique package store.  The deciding unit of government is the development committee, and this is the only package store asked for currently.  Clerk Johansen stated the Plan Commission recommendation was to allow only one package store there, and to let the County decide which.  J. Bovari stated there are two sit down restaurants approved there that are approved for liquor consumption on site. 

Citizens Comments:  Clerk Johansen stated he received a note from the County Clerk reminding all public officials that they need to file a Financial Disclosure Statement with the County Clerk by May 1st.  He also called attention to the Water Supply Workshop agenda for   March 20th  which he provided.  R. Manser stated a $200,000 house’s property tax bill will go up about $130.00 by the School District 303 Referendum.  Growth doesn’t pay for itself. 

New Business: 

Approve Budget and Appropriation Ordinance Town Fund 02-1T:  R. Manser stated with the new information we need to table the Budget in order to have time to review it.  J. Garbarski stated the Finance Committee recommended the ordinance be approved, so why table it?  Supervisor Anderson stated technically we have three more months, but usually we approve it by the end of the fiscal year, which is now.  D. Gillen stated she needs more time to digest the budget.  K. Judy stated she wants to know what last years budget was compared to what we actually spent.  D. Gillen moved the Board table the Budget and Appropriation Ordinance 02-1T of the Town Fund.  The  motion was seconded by R. Manser.  On a roll call vote Supervisor Anderson voted no, and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Approve Budget and Appropriation Ordinance Road Fund 02-1R:  D. Gillen moved the Board table the Budget and Appropriation Ordinance 02-1R of the Road Fund.  R. Manser seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.

Proposed New Meeting Dates for Town Board – Cost:  R. Manser stated because of the press of business we need a second meeting a month.  The 2002 Proposed Township Meeting dates are for the regular meeting on the second Tuesday and the Open Space meeting on the last Monday, but the second meeting can be canceled if not needed.  N. Anderson stated the first Tuesday meeting needs to be at 7:30 because the public is used to it. The Monday meeting can be at 7:00 p.m.  Do we want to be paid for the second meeting?  If so, we need $3,600 more in the budget for it.  D. Gillen moved the Board accept the 2002 Proposed Township Meeting dates.  R. Manser seconded the motion.  D. Gillen moved to amend the motion by stating the Tuesday meetings start at 7:30 and the Monday meetings start at 7:00.  The motion to amend the meeting times was seconded by R. Manser.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye on the motion to amend.  The motion to amend passed.  In a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye on the motion to accept the 2002 Proposed Township Meeting dates, as amended.  The motion passed. 

Amend Budget and Appropriation Ordinance Town Fund 01-1T-A:  R. Manser moved the Board approve the line item adjustments as stated in the Proposed Amendments to the Budget and Appropriation Ordinance 01-1T-A.  The motion was seconded by D. Gillen.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Review Proposal for Annual Audit for Town Meeting Agenda:  D. Gillen moved the Board place the annual audit on the agenda of the Town Meeting.  The motion was seconded by R. Manser and passed unanimously. 

Old Business:

Revised Proposal for New Computer Equipment and Support:  Mike Gminski spoke for In-house Computer Services.  K. Judy stated the bid totals are different when the line items are the same.  M. Gminski stated the totals are right but the extended prices are wrong.  R. Manser asked are we crossing the $10,000 mark that requires us to go out for bid?  Its $9,897 per M. Gminski.  K. Judy asked is this in the budget?  J. Glas stated $2,000 is in the Town Budget.  Open Space has Contractual Services as a line item.  R. Johansen stated the Clerk needs to be able to talk to Julia.  R. Manser stated that makes it over $10,000 so that it must go out for bid.  He stated he would work with M. Gminski to put this together.  R. Manser moved to table the Proposal for New Computer Equipment and Support.  J. Kupar seconded the motion which passed unanimously. 

Review Quotes for Entrance Signs for Town Hall and Community Center:  J. Glas stated it takes six to eight weeks to have them made.  N. Anderson recommended at least one for the Community Center.  We can do one this year and one next year.  R. Manser moved the Board approve the sign bid for item number one in the amount of $3,103.00 from Signs of the Fox.  D. Gillen seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Water Study:  J. Kupar stated he met with Mike McCoy who gave assurances of cost sharing.  Bob Kay stated everything is the same except for cost and some of the schedule as a result of the talk with the County.  They moved it into fiscal year 2003.  This is a big number for us to come up  with.  We can move some of it to 2004 but that takes longer to get results.  Are we still committed to this from year to year?  We will have as thorough a study scientifically as possible.  USGS will train someone to use the model.  It will show what happens if there is three years with no precipitation, or if 500 wells penetrate the St. Peter aquifer, for example.  Neal asked can this information be used for the County study so they don’t duplicate it?  Bob said yes, it’s applicable to the County study, but some of it will also duplicate what the County does.  Kathy asked who gets it first?  Campton, per Bob.  The County could use it too.  John stated we are looking at 50% cost matching with the County.  We would tell them how to run simulations.  We will get a computer, the equations, and the data from USGS and have it here at Town Hall so we can enter the number of houses and the geographical area the subdivision covers, and come up with a yes or no for the Planning Commission to approve, or not, according to  the developments affect on our water.  The costs are:


Year             

2002 

2003 

2004

USGS

$25,000

$40,000

$2,000

Campton

$14,400

$52,000

$18,000

Kane County   

 $14,400

 $52,000

$18,000

Barb said the County has to take every year one at a time.  There is no guarantee the County will pick up every year.  Neal asked can we just approve funding for the first year?  Bob said that’s OK, but we will have all this data and could do a small budget to organize the data, or if there is no money, we would do nothing with the data.  Bob advised us to get the model. Neal asked if there are any other grants available.  Bob said not that he knows about.  We can move some of the money from year to year, if it would help.  R. Manser moved to table the Water Study as Old Business.  K. Judy seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser and Judy voted aye.  Trustees Gillen and Kupar voted no.  The motion to table passed. 

Campton Township Community Park:

Tri-Cities Football Proposal:  L. Estrada stated Tri-Cities Football proposed to make capital improvements to the football field at Brown Road Park if they can use the facility.  These improvements would be goal posts, bleachers, score board, speaker system and maintenance of the field by cutting the grass, and lining the field.  They would use the field July 31st through the second week of November.  It would be used Monday through Friday until school starts when they would scale back to three days a week.  Kathy said we need waivers signed by individuals to protect the Township.  L. Estrada said they have insurance for this and waivers prepared by their attorney.  Kathy said we need to have our attorney contact your attorney to secure this.  Donna said she opposes the speaker system because the noise may disturb the neighbors.  Ric said he opposes the lights because if we approve it for football, we will have to approve it for baseball.  L. Estrada said they were willing to do it without lights or speakers.  Kathy said we will have our attorney talk to their attorney to arrange that waivers be approved.  John said lets authorize this as a practice field.  J. Kupar moved that the Board let Tri-Cities Football use Campton Township Community Park as a practice football field subject to our attorney’s review of the contract.  The motion was seconded by R. Manser.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Review the Contract for Turf Mowing vs. Hire Maintenance Personnel:  The Mowing Proposal Committee offered a proposal to maintain Campton Township Community Park by hiring someone to mow the lawn, do gravel repairs, and maintain tools and storage.  Someone can make $6000 to $10,000 from the concession stand.  Trail maintenance, weed whacking, staining the pavilion, and dragging the field with the tractor are also needed.  They have talked to a couple retired men about the job.  Nobody is maintaining the park now, per Julia.  She said we have to go out for bids April 15th if we go that route, but its cheaper to go in house, and if we do that lets decide now.  Do we go out for bids, or do we look for equipment lease-buy and hiring an employee?  Neal said we don’t have $30,000 so we have to come up with something other then bid.  The only decision tonight is whether to go out for bids.  If not, we crunch numbers for the April 4th meeting.  K. Judy moved the Board investigate leasing or buying new or used equipment for Campton Park sites and the hiring of maintenance personnel.  R. Manser seconded the motion which passed unanimously. 

Bank Statements:  R. Manser moved the Board approve the bank statements.  D. Gillen seconded the motion which passed unanimously. 

Claims and Demands for Payment:

Town Fund:  J. Kupar moved the Board approve the claims and demands on the Town Fund.  R. Manser seconded the motion.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Open Space Fund:  K. Judy asked about the $10,000 escrow.  There are three escrows for Corron per Neal.  D. Gillen moved the Board approve the claims and demands on the Open Space Fund.  R. Manser seconded the motion.   On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed. 

Capital Fund:  Nothing.

Park and Recreational Fund:  Nothing. 

Open Space:

Open Space Update:  Moved to March 25th meeting per Proposed New Meeting Dates approved under New Business above. 

Executive Session:  R. Manser moved the Board go into Executive Session to discuss personnel and land acquisition.  The motion was seconded by D. Gillen.  On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed at 10:30 p.m. 

Supervisor Anderson reconvened the regular session at 11:00 p.m.  R. Manser moved the Board give Supervisor Anderson authority to hire a maintenance person at a rate not to exceed $10.00 per hour.  The motion was seconded by J. Kupar.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye.  The motion passed.  J. Kupar moved R. Manser select one of two human resource programs he presented at a cost not to exceed $300.00.  The motion was seconded by D. Gillen.  Supervisor Anderson stated that is not an Agenda item.  J. Kupar moved to amend the motion to add Supervisor Anderson as the other person to approve the selection of the human resource program.  The amendment was seconded by R. Manser.  On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, and Kupar voted aye.  Trustee Judy voted no.  The amendment to the motion passed.  On a roll call vote on the motion Supervisor Anderson and Trustees Manser, Gillen, and Kupar voted aye.  Trustee Judy voted no.  The motion, as amended, passed.

Adjournment:  R, Manser moved the Board meeting be adjourned.  D. Gillen seconded the motion.  By a unanimous voice vote the motion carried, and the meeting adjourned at 11:20 p.m.

 

Respectfully Submitted,

Richard Johansen

Clerk