March 13, 2013 Monthly Meeting

1. 2. 3. The March 12, 2013 Board meeting was called to order by Supervisor Kupar at 7:40 p.m. at the Community Center. The Pledge of Allegiance was recited. Louise McKay presiding for Clerk Johansen called the roll with Supervisor Kupar and Trustees VanZandt and Murphy present. Trustees Stutesman and Vandiver were absent.

4. Reports:

Highway Commissioner – Sam Gallucci: Commissioner Gallucci’s report stated the highway crew plowed and salted icy roadways on 2/4, 2/7, 2/8, 2/19, 2/22, 2/25, 2/26, 2/27 and 2/28. The road crew spent numerous hours snowplowing drifts and roads were cleared and winged back for safety concerns. The Highway District cleaned out snow and ice from all storm drains throughout Campton Township and the Village of Campton Hills; swept all intersections in the Township and Village on a weekly basis; checked all stop signs in the Township and Village on a weekly basis and replaced damaged or missing ones; continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and continued to repair pot holes with cold patch throughout the Township and Village. Ongoing maintenance on Township vehicles and equipment was completed in house by staff.

Assessor – Alan D. Rottmann: Assessor Rottmann stated we have begun 2013 assessments and permits are up from last year. He has especially noticed an increase in building permits for additions and basement remodeling. Assessor Rottmann had a suggestion for the ball field contracts: add a clause regarding parking in designated parking areas, a drop off of equipment only no but no parking allowed on grassy areas.

Solid Waste District – Debbie Ballot: Absent.

Financial Report – Louise McKay: Finance Director McKay stated the monthly expenditures spreadsheets were emailed and in additional the tentative line amendments for the fiscal year are attached to the financial report. Line items that are over budget are offset by under budget line items except for the transfer for the park purchase. The legal notice for the public hearings for the Town and Road District was in today’s newspaper and copies of the tentative budgets will be posted after their approval tonight. Sikich’s auditors came to the Supervisor’s office for their preliminary field work and internal control review on March 1^st. May 20 through the 22^nd are the dates scheduled for Sikich’s final audit field work. On March 6^th, attended a webinar on GASB 68 presented by Sikich; the Government Accounting Standards Board has required additional reporting requirements for pensions to create uniformity and transparency that will significantly increase the current reporting requirements. Annual township meeting is only a month away and any reports for the annual report book need to be forwarded to the office by the end of March. The quarterly Ride in Kane meeting was held on March 5^th, at which there was a discussion of the grant funding and possibility of increasing the price per ride to the riders to extend the life of the grant funds.

Village of Campton Hills – President Patsy Smith: Patsy Smith stated operations at the Village are good, work continues on the Village budget, the Police Chief has completed his annual report and the Highway Commissioner has been busy plowing.

Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated the monthly volunteer workday at Corron Farm on March 9^th was cancelled due to wet conditions. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Staff worked on the budget for 2013/2014, reviewed TOIRMA renewal spreadsheets and submitted changes, plowed/shoveled/salted as need. Jack Shouba presented a prairie program at the Campton Community Center on February 28^th. Travis Zopfi attended Chicago Wilderness burn training and passed. Ken Johnson is working on updating prairie conversion information and Ag licenses. A contractor is being scheduled to help identify OSHA compliance at the parks and open space properties. The record retention changes and additions submitted to the state have been approved by the State. A spring walk at Harley Woods on March 27^th at 6 p.m. has been scheduled with Jack Shouba and Pam Otto presenting. At Corron Farm Huddleston is scheduled to fix the drain tile blowout and fix the leak in the water line near house barn if possible. The Husky Sled Demo Event on February 23^rd was attended by approximately 70 people. Hot chocolate and snack were provided by Corron Farm Preservation Society. Staff will try to do this event again next year with more advertising and signage, then possibly every other year. At Gray Willows continued work on burning brush piles and invasive tree removal. At Harley Woods Witness Tree will finish their 2012/2013 contract and have submitted their contract for 2013/2014. At Poynor Park the park opening was on March 4^th due to too much drifting snow prevented a March 1^st opening. At Town Hall staff painted the bathroom floor. There is no report on Anderson Park, Brown Road Meadows, the Community Center, Headwaters Conservation Area, LaFox Fields, or Mongerson Park. Kristin Bilar presented a power point presentation for an overview of Gray Willows and projects needed to be done at the site. Trustee VanZandt suggested taking a phase 1, 2, etc. approach to these projects by relative cost over a period of years. Staff stated the committee completing the master plan will be the first step necessary.

Joint Environmental Resource Management Committee - Rob Linke, John Kupar: No report.

Supervisor’s Report – John Kupar: Supervisor Kupar stated he has worked with the Township’s attorney, Bob Britz, to review the contracts for the ball leagues that use fields at various Township locations. The main question was the length of the contract “are we limited as to the term of the contract”. The Township has typically set the contract term for four years. Bob Britz indicated that since this is not a personal service contract, we can set the term higher than four years. Another question for the attorney concerned the utilization of the townships vacant homes by government or nonprofit entities for use by Veterans and their families as a half way house. Attorney Britz indicated we can do this if we sign an intergovernmental agreement with another government entity, such as the Kane County Veterans Administration, and would be able to be reimbursed for our costs by the county. This would allow our properties to maintain a tax exempt status. The attorney also suggested the Township obtain a quit claim deed from the former life estate holder to insure clear title to the property. Patsy Smith suggested the Township check with Chris at the Village regarding the zoning use of this property. Since the house will remain a single family dwelling a zoning change is not needed. We received a letter for the Corp of Engineers that they have released an additional 12.3 wetland credits from Phase I of the Headwaters wetland bank. These wetland credits are considered fully certified credits, which will allow us to get a higher premium for these credits. The Corp is in the process of certifying another 48.85 wetland credits at Headwaters also. Kane County SWAT team has indicated that they will be conducting their training exercises at the Corron and Burlington Road on March 26^th. They also indicted that St. Charles police have community service individuals that can be used to clean up around the property on Burlington.

5. Approval of Minutes:

a. Board Meeting February 12, 2013: G. VanZandt moved the Board approve the minutes of the meeting of February 12, 2013. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees VanZandt and Murphy voted aye. Trustee Stutesman and Vandiver were absent. The motion passed.

6. Citizens’ Comments: John Hubbard of 706 Circle Drive expressed his concerns about the shooting of deer at the Township’s Corron Farm. Mr. Hubbard stated he did speak with Ray Eisbrener at the DNR and disagrees with the DNR collecting of deer and the DNR’s lack of informing various agencies as the Kane Co. Sherriff of the shooting of deer. Further Mr. Hubbard explained Nature has its own way of taking care of the deer with coyotes destroying deer with chronic wasting disease. The disease is spread by saliva of infected deer and if everyone would eliminate salt licks or mineral blocks the disease would not be spread through out the deer population. It was recommended that recommendation about eliminating the salt licks and mineral blocks be reported in the next VCH newsletter. Supervisor Kupar thanked Mr. Hubbard for his input and stated the board did not approve the culling of deer by the DNR only a sampling of the deer population for chronic wasting disease up. The board will not approve any culling of deer if the public is opposed to culling. There was a further discussion of the chronic wasting disease, other agencies such as Kane Co. Forest Preserve review of the issue and the problem of the capacity of the DNR to test numerous deer during the hunting season.

7. Old Business – Presentation and Discussion for Action:

a. Discuss and Act Upon Co-Sponsored Organization Expired Contracts and Cost for New Season: John Kupar stated the township attorney’s opinion was the board was able to enter into a contract for longer than our term of office of 4 years. The board discussed the length of the contract and an escalation clause after the laddered increases for field maintenance costs in year 2, 3 and 4 of the contract. The board agreed to an eight year term for the contract, no fee increase in 2013, the laddered increases to current costs in years 2, 3 and 4, then the greater of a 5% annual fee increase or the Chicago land CPI index.

b. Review and Act Upon Use of Gray Willows Residence for Non Profit Veteran Use: Supervisor Kupar restated the Township Attorney Britz indicated the Township is able to provide housing for veterans if the program is under a signed intergovernmental agreement with another government entity, such as the Kane County Veterans Assistance, or the State’s Veterans program. Neal Anderson spoke stating he will continue to investigate the housing options and report back to the board.

8. New Business – Presentation and Discussion for Action:

a. Review and Act Upon Class Reunion Event at Corron Farm, September 22, 2013: L. McKay stated Toirma approved the event agreement and Hold Harmless agreement. Supervisor Kupar suggested staff create a guideline or policy like the county forest preserve for events such as this in the future. G. VanZandt moved the Board approve the Class Reunion Event at Corron Farm, September 22, 2013. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees VanZandt and Murphy voted aye. Trustee Stutesman and Vandiver were absent. The motion passed.

b. Review and Act Upon Agenda for Annual Township Meeting April 16, 2013: The board reviewed the agenda. G. VanZandt moved the Board approve the Agenda for Annual Township Meeting April 16, 2013. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees VanZandt and Murphy voted aye. Trustee Stutesman and Vandiver were absent. The motion passed.

c. Review and Act Upon Campton Township Road District Tentative Budget and Appropriation Ordinance 13-01R: The board reviewed the budget and questioned various budget line items. G. VanZandt moved to Approve Campton Township Road District Tentative Budget and Appropriation Ordinance 13-01R. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

d. Review and Act Upon Campton Township Tentative Budget and Appropriation Ordinance 13-01T: There was a discussion and questions on various budget line items. Supervisor Kupar requested a review of renting vs. purchasing vs. leasing the one-ton truck. G. VanZandt moved to Approve Campton Township Tentative Budget and Appropriation Ordinance 13-01T. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

e. Review and Act Upon Witness Tree Native Landscapes Service Contract dated March 5, 2013: K. Bilar stated the contract is the same as last year, Witness Tree provides excellent work and their cost the most reasonable of similar contractors. The contract is in the budget for fiscal year 2013/2014 E. Murphy moved to Approve Witness Tree Native Landscapes Service Contract dated March 5, 2013. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

f. Review and Act Upon Helping Hands Drop Box: There was a discussion of request by Helping Hands to place a donation box at the Community Center. Supervisor Kupar directed staff to investigate the organization, obtain references and a copy of Helping Hands 501 (c)3. G. VanZandt moved the Board table agenda item 8.f. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

g. Discuss and Act Upon Requests by Local Charities: There was a discussion of requests by local charities for donations. In the past, the line item Community Programs had been used to fund these requests. In the current year 2012/2013 and in next budget for fiscal year 2013/2014 all the funds are dedicated to the Ride in Kane program. Supervisor Kupar directed staff to create a policy and funding for fiscal year 2014/2015 for local charities donations. G. VanZandt moved the Board table agenda item 8.g. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

h. Discuss and Act Upon Memo Ag License/Lease Program: Ken Johnson discussed the program, the current contracts run through December 2013, further discussed increasing the price per acre to possibly $175 - $200 per acre, the current farming staff is a good group, follow Township staff requests and are local farmers. Staff is working on a schedule to convert farmland to prairie in phases. E. Murphy moved the Board table agenda item 8.h. until contract contracts expire. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

i. Review and Act Upon Ride in Kane Service Agreement: L. McKay stated the agreement is the same as the prior year except for the service dates and phases. It was questioned if the dollar amount is still $2,000 and Director McKay confirmed it was still $2,000. G. VanZandt moved to approve The Ride in Kane New Freedom/JARC Service Agreement Phases 5, 6, 7 and 8 Service dates May 2013 through June 2014. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. The motion passed.

9. Claims and Demands Authorized for Payment:

a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Vandiver were absent. The motion passed.

c. Capital Improvement Fund: None

10. Adjournment: E. Murphy moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees VanZandt and Murphy voted aye. Trustees Stutesman and Vandiver were absent. The motion passed and the meeting adjourned at 9:50 p.m.

Respectfully Submitted,

Louise McKay

Director of Finance & Administrative Services