1. 2. 3. The March 13, 2012 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Murphy and VanZandt present. Trustees Stutesman and Boissonnas were absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci’s report stated snowplowing and salting was completed on February 10th, 12th, 14th, 24th, 25th, and March 2nd, and 3rd. Inspection of roadways for drifting and widening was performed following snowfall events; plow trucks were cleaned and inspected after each use; untreated salt was mixed with geo-melt for future use; brine was prepared for tanks and trucks; roadways were treated with brine (geo-melt and salt) on a weekly basis; pot holes were repaired with cold patch throughout Campton Township and the Village of Campton Hills; stop signs were checked throughout the Township and Village, and damaged or missing ones replaced; roads were checked throughout the Township and Village for drainage problems, pot holes, and culvert permits; tree trimming was completed on Campton Hills, Beith, and Woodbridge Roads; debris was picked up on Bolcum, Denker, Old Burlington, Brown, LaFox, Town Hall, and Campton Hills Roads; Pot holes were repaired throughout the Village of Lily Lake; storm grates were cleaned of debris; crosswalk/pedestrian signage and bollard (protective parking lot barriers) installation was done in Prairie Lakes; all chainsaws were repaired and sharpened for tree trimming use; maintenance on the Building A office area was performed; a mailbox repaired; maintenance of Township vehicles and equipment was performed in house by staff; proposed upcoming projects were evaluated; and the 2012/2013 budget meeting was attended.
Assessor – Alan D. Rottmann: No Report.
Solid Waste District – Barbara Boissonnas: No Report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the Town Fund, Open Space Fund, Road Fund, and Special Funds each have a total favorable budget variance through February 29th. It is anticipated the fiscal year will end with a favorable budget variance or surplus. Any individual line items that are over budget have an offsetting under budget line item. On March 6th the newspaper published the notice of the public hearings on the budget on April 5th. Copies of the tentative budgets for the Township and Road Districts are posted at the Community Center and at the office in Lily Lake. The Park and Recreation Development Fund Account of $557.55 has been closed. All the fund transfers from the 2011-2012 fiscal year budget were completed in February. Sikich has received the Township’s signed engagement letter and has scheduled preliminary field work for March 27th and for preparation of confirmations by the Township on March 31st. Their final field work will be May 10th to 14th. The Annual Town Meeting is less then a month away. Department supervisors have been contacted for reports and / or presentations. If anyone has any ideas for the spring newsletter, please contact the office. At the quarterly Ride in Kane meeting on March 6th, there was discussion of the grant funding AID was working on to secure for the Ride in Kane program.
Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith gave the Village police report to L. McKay. She stated the Village Plan Commission had a Public Hearing on the gas station proposal which was continued to late March. Concerns about water retention and ground water contamination were stated. The Village’s reserve account is $545,000.00 and they expect there will be an additional $400,000.00 to $500,000.00 in the General Fund at the end of the year.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday was March 10th at Corron Farm. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Staff has been cleaning/organizing files at Lily Lake and in the Community Center basement and preparing for records disposal. Burn season will be starting soon. Vince Pavlicek passed the Chicago Wilderness burn training and will be a burn season only worker. At Corron Farm open space staff is clearing brush, cutting dead ash trees, and cleaning the horse barn. At Gray Willows a brush pile was burned, the area around the culvert crossing was cleared for stabilization work that is approaching, and Trotter Engineering continued work on emergency culvert and drainage repairs. At Harley Woods a grant for invasive species control was approved contingent on approval of additional funding from the USFS GLRI grant becoming available in the fall of 2012. Brush was cleared and burned, Witness Tree continued invasive species removal, and a broken tile was fixed on the Torchie property. At the Headwaters Conservation Area we will discuss V3’s proposal for weed control under agenda item 7. c. At Town Hall there was a meeting with volunteers and staff to complete grant requirements. The removal of the partition is complete. Electrical components are scheduled for removal. A diagram of the new layout was submitted to the fire department. Poynor Park is open for the season. There is no report on Anderson Park, Brown Road Meadows, the Community Center, LaFox Fields, or Mongerson Park.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar: R. Linke stated the committee is in flux with old members leaving and new members coming on. J. Kupar stated we need one new member.
Engineering Update – Rob Linke: R. Linke stated there is nothing on Poynor yet even though it’s open. It’s not spring yet. J. Kupar stated there is no permit from Army Corps yet so we will send them a letter stating with the spring rains coming we are going to do the emergency repair now because public safety requires it. Notice is required so the letter is the notice. Engineer R. Linke stated we sent them numerous pictures. It’s a single access for an elderly lady who needs access.
Supervisor Report – John Kupar: Supervisor Kupar stated the Board reviewed next fiscal year’s budget at a Special Board Meeting two weeks ago. The budget review included the Assessor’s office, Road Commissioner’s office, and Town Hall administration. Everyone did a great job of planning for next year while also implementing cost control measures. The annexation of Corron Farm by the Gail Borden Library District was discussed with Bob Britz, our Township attorney. He is reviewing the Illinois Library Act and the specific options the Library District has in annexing property. Bob did indicate the Illinois Library Association in Springfield is pushing its members to annex as much land as they can. He is also determining what options we have as a township. In conversations with Carol Modal, Director of the Gail Borden Library District, she indicated she believes they have the right under Illinois law to annex unoccupied land by noticing the annexation ordinance in the local papers. Notification of the property owner is not necessary. Patsy Smith stated there is a state law that says they can jump over township open space to annex the property. J. Kupar continued by stating he had conversations with Brook McDonald in regard to the Conservation Foundation serving as third party trustee for the letter of credit for the Phase II development of the Headwaters Conservation Area Wetlands Mitigation Bank. He agreed in principle for the Conservation Foundation to serve as third party trustee. He needs to get a draft letter of the agreement and submit it to the Board for approval. Bob Britz, our Township attorney, is currently reviewing the Letter of Credit document. We should have his comments by the end of this week. The Joint Environmental Resources Committee of Campton Township and the Village of Campton Hills is looking for volunteers to serve on the committee. We voted to increase the membership from 7 to 9 members. If you are interested please contact me. L. McKay stated she called TOIRMA in regard to the proposal at our last meeting to create a group of Township volunteers that can be called up by the Township in an emergency such as flooding or the snow emergency of last year. TOIRMA said they had no objection to that. J. Kupar stated this is a good idea so call TOI (Township Officials of Illinois) and ask them about this too.
5. Approval of Minutes:
a. Board Meeting February 14, 2012: G. VanZandt moved the Board approve the minutes of February 14, 2012. E. Murphy seconded the motion. She stated performa is misspelled at the bottom of page two. It should be proforma. Clerk Johansen stated he would correct the spelling in the book of minutes. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
b. Special Board Meeting February 22, 2012: G. VanZandt moved the Board approve the minutes of the meeting of February 22, 2012. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
6. Citizens’ Comments: Clerk Johansen stated Township Topics Day is May 8th in Springfield. He suggested Board members attend in order to communicate township concerns to Illinois legislators. The problem is this is a Board meeting night so we would have to move the meeting, and the Clerk would have to notice the public of the new meeting date for the month. Trustee VanZandt stated he would attend and drive Board members to Springfield if he is in town on that night. Supervisor Kupar stated we will put changing the meeting date on next month’s agenda so we can go to Springfield.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Open Meetings Act and Freedom of Information Act: J. Kupar stated Township Attorney Britz was asked by the Township to give an opinion about recent changes in the Open Meetings Act in regard to posting of employee compensation. His opinion was that employee compensation over $75,000 needed to be posted.
b. Discuss and Act Upon Gail Borden Library District Annexations of Campton Township Properties: G. VanZandt moved the Board table agenda item 7.b. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
c. Review and Act Upon V3 Contract for Ecological Management Services for the Phase I Portion of HCA Wetland Mitigation Bank for 2012: K. Bilar stated Open Space staffs’ recommendation is for V3 to complete one more prescribed burn and then we sign off. Next year we need to find a less expensive company to do the burn. V3 doesn’t have any burn scheduled this year. Their burn last year was incomplete because of weather. Our staff recommends another burn. J. Kupar stated the idea is there is a point where Township profits ramp up because V3 has recovered their initial cost, and that hasn’t happened. If we continue to get only $5,000 per acre, that’s not enough. E. Murphy moved the Board approve vegetation management of phase I for the Headwaters Mitigation Bank but ask them to complete the burn at no additional cost due to last year’s burn not being completed. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
d. Review and Act Upon the Letter of Credit for HCA Wetland Mitigation Bank Phase II with the Conservation Foundation Serving as Third Party Designee: J. Kupar moved the Board table agenda item 7.d. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
9. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capitol Improvement Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
10. Executive Session – Review Executive Session Minutes: G. VanZandt moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
11. New Business Continued –
d. Discuss and Act Upon Approve Executive Session Minutes: E. Murphy moved the Board approve the Executive Session minutes of January 10, 2012 and February 22, 2012. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed.
12. Adjournment: E. Murphy moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye. Trustees Stutesman and Boissonnas were absent. The motion passed and the meeting adjourned at 9:15 p.m.
Respectfully Submitted,
Richard Johansen
Clerk