The March 9, 2004 meeting was called to order by Supervisor Anderson at 7:37 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar present.
Reports:
Sheriff – Sergeant Collins: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated because of concern with safety, he is replacing stop signs on Campton Hills and Town Hall Roads with larger, higher intensity stop signs to catch car lights. He will expand this to other roads. Next year a state law will require this. The road crew picked up and chipped trees on Bolcum and Campton Hills Roads, measured and marked roads to be resurfaced this summer, cleared roads and drains of ice and standing water, and cleaned roadway shoulders of salt and gravel due to snowplow damage throughout the Township, landscaped some areas due to snowplow damage, picked up garbage in Township ditches, swept all small intersections on a weekly basis, repaired potholes with cold patch on Arbor Creek and Swanberg Roads, Foxwood Court, Fair Oaks Drive, and in the Wide View Subdivision, continued maintenance on Township vehicles and equipment, and checked all stop signs in Township and replaced damaged or missing signs, and installed new Stop Ahead signs on Anderson and Beith Roads, and Baert Lane. D. Gillen asked is it possible to install Deer Ahead signs on Campton Hills Road by Scott Mennies because the deer cross there. Answer was the State has done away with that and the County doesn’t have them. R. Manser asked are road signs secure now? Answer was we go down three feet now. Signs are also finished so its easy to remove graffiti. N. Anderson asked is there a point where a truck is not repairable? Answer was for the large snowplow trucks, it is cheaper to repair, because with the full outfit they cost $100,000. We have a new one ton truck, and the other is recent. The snowplowing equipment has a lot of miles but its cheaper to repair them. N. Anderson asked how long do the big trucks last? They were bought in 1999. Plowing is tough on transmissions and salt is hard on them. R. Manser asked would replacement of a truck be an accrual expense? Township C.P.A. McKay stated it’s a capital lease. J. Kupar asked did we get a copy of the traffic survey? Answer was no.
Assessor – Alan D. Rottmann: Assessor Rottmann stated we are done with the 2003 Appeal Board and are beginning 2004 assessments.
Open Space Committee – Judy Hines: K. Judy stated Judy Hines is not here. The Open Space Committee minutes were e-mailed. Township C.P.A. McKay attended the Open Space Committee meeting. We have an Open Space cash position of four million for land purchase and a reserve. We need to discuss final land purchases in Executive Session.
Park and Recreation Committee – Jim Giase: R. Manser stated the Park and Recreation Committee sees a need for a four field cluster for baseball, a four field cluster for softball, and four football game fields on Pointer.
Supervisor – Neal Anderson: Supervisor Anderson stated staff went to a TOI seminar. Administrator Glas stated the grant writing workshop was interesting, but most of the things presented we have already been doing. D. Gillen asked did we get reimbursed for the parking lot? Administrator Glas replied no, it is still on the books, we are waiting for members initiative money to be released. D. Gillen asked is there anything on the water study grant? J. Kupar stated he met with the grant writer for the two grants. Speaker Hastert will write a letter of support. Clerk Johansen stated he attended the Township Officials of Illinois meeting with staff,
and learned all units of government in Illinois will have to pass an Ordinance implementing an officials and governmental employees ethics act. This is modeled after the State Act and it is in reaction to the Governor Ryan scandal. It deals with gifts and employees political work. The Ordinance has to be passed within six months and TOI will e-mail us the boilerplate. Then we will probably need to consult Township Attorney Noble to finalize it.
Approval of Minutes:
Board Meeting February 10, 2004: R. Manser moved the Board approve the minutes of the meeting of February 10, 2004. J. Kupar seconded the motion. K. Judy suggested two spelling corrections. Clerk Johansen stated he would do that. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
Citizens Comments: County Board Representative Barb Wojnicki stated the Kane County Development Department will make a presentation at Mill Creek on March 17th. about making development work. We might want to put that on our calendars. K. Judy stated thanks to the Clerk for a good job on the minutes. Put it in the record to stay for the end of the Public Hearing.
Planning Commission:
Corron Estates Zoning Request: D. Gillen moved the Board encourage the rezoning request of Corron Estates from farming to E-3 including the attachment of the Plan Commission comments. The motion was seconded by K. Judy. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
New Business – Presentation and Discussion for Action: R. Manser moved the Board move Agenda item 8. d., Sandra Hupp, up to first under New Business. The motion was seconded by K. Judy. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
d. Review And Act Upon Presentation from Aurora University – Sandra Hupp: J. Kupar introduced Dr. Hupp who is here from Aurora University. They develop recreation plans for park districts taking into account the needs of different groups. Dr. Hupp stated she met John at Aurora University and discussed her consulting work. She looked at our web site regarding Open Space. We need a three to five year plan for passive and active recreation. How much of the land do we develop and how much do we maintain. What are the needs of the residents. Families with young children may need sports. You start with a needs assessment by surveying households. You see the per-cent of return to see if the survey results are representative. What is the residential make up, old, young, how long do they stay. Once active recreation is built, you have to maintain it. Aurora University can develop a survey for a needs assessment. She can involve her graduate students to help develop strategies to get information. Her grad. students include landscape architects. They could be helpful to us. R. Manser stated we have a specific parcel of 125 acres for active recreation. How do we assess that. Answer was inventory what is on it now (cornfield), and see what the residents want. Develop questions about sports and passive recreation. K. Judy stated the Open Space Committee went to Dundee which passed an 18 million Open Space referendum. We wanted to see what Dundee is doing because they are ahead of us. Your suggestions could be run through the Open Space Committee. R. Manser asked how large a return do you need to get for a representative sample? Answer was typically we get 30% response. K. Judy asked are there costs for you? Answer was there are costs but there are grant moneys. If she does the survey she can give the figure, but she is not prepared this evening. We could decide to use her grad. students, and she would come up with what to do, and the cost. Dr. Hupp gave K. Judy her card in order for her to call her for an Open Space Committee meeting. N. Anderson said for her to put together a proposal with the dollars. J. Kupar said for her to meet with the Open Space Committee first and then come back to the Board. The Board has to deal with the money.
a. Review and Act Upon the Resolution Adopting Third Amendment to the Campton Township Open Space Plan: D. Gillen moved the Board approve the Resolution Adopting the Third Amendment to the Campton Township Open Space Plan. J. Kupar seconded the motion. K. Judy asked are the acres accurate? N. Anderson answered its figuring the most possible. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The Resolution passed.
b. Review and Act Upon Budget and Appropriation Ordinance General Town Fund 04-1T: D. Gillen moved the Board approve the Budget and Appropriation Ordinance General Town Fund 04-1T. R. Manser seconded the motion. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, and Kupar voted aye. Trustee Judy voted no. The Ordinance passed.
c. Review and Act Upon Budget and Appropriation Ordinance Road District Fund 04-1R: R. Manser moved the Board approve the Budget and Appropriation Ordinance Road District Fund 04-1R. D. Gillen seconded the motion. R. Manser asked does any change in a line item require Board approval, and if its more then 10% of the total budget, does it require a Public Hearing? N. Anderson answered yes. In twelve years we haven’t had to have a Public Hearing for this, except possibly for the purchase of the Community Center. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The Ordinance passed.
e. Review and Act Upon Project Agreement for the Headwaters Conservation Area Development: J. Kupar moved the Board approve the Project Agreement for the Headwaters Conservation Area. The motion was seconded by D. Gillen. Township Administrator Glas stated the bottom line of Township Attorney Nobles letter in regard to this Agreement is that we could spend the money and not get reimbursed by the State. It’s not very likely but we need to be aware of that. This is happening because of the State of Illinois budget constraints. In a roll call vote on the motion Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
f. Review and Act Upon Line Item Adjustments to Town Budget 02-03: D. Gillen moved the Board approve line item adjustments to the Town Budget 02-03 as presented. R. Manser seconded the motion. Township Administrator Glas stated the adjustments are under 10%. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
Old Business – Presentation and Discussion for Action: None.
Bank Statements: The Clerk advised the Board to approve each bank statement by bank and by date. Township Administrator Glas stated its only to approve bank statements for public record. Township Attorney Noble can advise us if there is any question on how to do this. D. Gillen moved to accept the bank statements as presented for public record. R. Manser seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
Claims and Demands for Payment:
A. Town Fund: D. Gillen moved the Board approve the claims and demands on the Town Fund. J. Kupar seconded the motion. K. Judy asked is the Real Estate Broker renewal line item required for the Assessor? Assessor Rottmann stated no, it is not required, but the original Board recommended he have it because he could join the Multiple Listing Service which would give us access to additional information for assessment purposes. The original Board wanted him to be a broker when they appointed him. R. Manser stated this was an agreement when he was appointed. On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
B. Open Space Fund: R. Manser moved the Board approve the claims and demands on the Open Space Fund. D. Gillen seconded the motion. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
C. Park and Recreational Fund: None.
Executive Session – Land Acquisition and Personnel Issues: R. Manser moved the Board go into Executive Session for the purpose of discussing land acquisition and personnel issues, and include Township Administrator Glas. The motion was seconded by D. Gillen. On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
Adjournment: Supervisor Anderson reconvened the regular session at 9:55 p.m.
D. Gillen moved the Board adjourn the meeting. J. Kupar seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The meeting adjourned at 9:56 p.m.
Respectfully Submitted,
Richard Johansen
Clerk