1. 2. 3. The March 9, 2011 Board meeting was called to order by Supervisor Kupar at 7:32 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Murphy and VanZandt present. Trustee Stutesman was absent.
4. Reports:
Sheriff – Wasco Substation Community Policing – Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Highway Commissioner Gallucci’s report stated the highway crews plowed and salted on February 6, 7, 8, 24, 25, 26, 27, and 28th. All streets and intersections were widened for drifting snow throughout Campton Township, Campton Hills, and Campton Hills in Plato Township. Subdivisions and intersections were winged back for safety concerns in Campton Township, the Village of Campton Hills, and Campton Hills in Plato Township. The highway crew continued to patrol roads throughout Campton Township and the Village of Campton Hills for drainage problems, potholes, and culvert permits. They continued to repair potholes with cold patch throughout the Township and Village; checked all stop signs in the Township and Village on a weekly basis, and replaced damaged or missing ones; and they repaired damaged mailboxes and posts throughout Campton Township and the Village of Campton Hills. All storm drains were cleaned out in the Fox Mill subdivision. The road crew cut down and chipped up a tree on Campton Hills Road; and used a backhoe to dig out a beaver dam, beaver hut and a sinkhole on Bridle Creek Drive. Ongoing maintenance was performed on Township vehicles and equipment by staff in house. The Clerk notes a letter from the Village of Lily Lake addressed to the Campton Township Highway District regarding the recent snow emergency that states “coming to our plows rescue after the State of Illinois lost the battle keeping Route 47 open was truly above and beyond…helping us with fuel to keep us going was also very much appreciated…thank you for being a great neighbor in the face of such an emergency.”
Assessor – Alan D. Rottmann: Assessor Rottmann stated our numbers will be turned in to the County in June or July. We are doing the quadrennial reassessment. Tax bills will be on time.
Solid Waste District – Barbara Boissonnas: Solid Waste District President Barbara Boissonnas stated Waste Management has instituted a complaint resolution process. The Solid Waste District will mail a four-color educational booklet to residents. Waste Management and Campton Township will issue it. Waste Management will pay for it. The Solid Waste District will have editorial control.
Staff Update on Open Space – Kristin Bilar: Open Space Coordinator Bilar stated the staff continued to work on the 2011/12 budget. Snow was plowed at Anderson Park, Corron Farm, Gray Willows, Harley Woods; and shoveled at the Community Center and Town Hall. J. Shouba and K. Bilar attended the Ferson-Otter Creek Watershed meeting and J. Shouba presented an overview of our Open Space program. Work continued on our open space website. We hope to have a test site soon. Work continued on organizing and consolidating our Open Space files at Lily Lake and Motz. D. Morgan and T. Serewicz attended Chicago Wilderness burn training and are now Certified Burn Crew members. We are reviewing and updating last years equipment inventory and insurance coverage on equipment and buildings, organizing grant information, looking for new grants, and Ag License renewals are being updated. At Corron Farm the not-for-profit has chosen the name “Corron Farm Preservation Society”, and has sent in their application for 501(c)3 status. We began brush pile burning and emptying hay from barns and burning it on the brush pile. At Gray Willows we had an introductory Gray Willows Committee meeting on February 26th , attended by Jack Shouba, Rob Linke, Vince Pavlicek, Jerry Johnson, Neal Anderson, and J.J. Hamer. Ken Johnson completed a report on Plant Communities and Landscape Features. Beekeeper Chris Saad has chosen a place for hives to be relocated from Brown Road Meadows. A huge thank you to the Campton Township Highway District for plowing Gray Willows after the blizzard. At Harley Woods there was a brush pile burn as Scouts cleared and burned brush on February 13th as part of the Eagle Scout program. At the Headwaters Conservation Area there was tree clearing and a brush pile burn. We had a complaint from a neighbor at Pouley and Route 38 about increasing water retention. We are looking into the issue. Poynor Park is open as of March 1st. Trotter Engineering is working on pre-construction planning and estimates. A potential dirt source has been identified and evaluated. At Town Hall receipts have been mailed for reimbursement from the Riverboat grant. There is no report for Brown Road Meadows, or Anderson or Mongerson Parks due to winter weather.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the tentative budget will be posted before the Annual Town Meeting. J. Kupar stated we are on budget and show a small surplus for the next fiscal year.
Village of Campton Hills – Patsy Smith: She will be late.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar, Jack Shouba: J. Kupar stated he met with the United States Geological Survey to prepare to use the Campton Township USGS water model for the Township and Village.
Supervisor – John Kupar: Supervisor Kupar stated we continued to work on the Township budgets for next year, and they are now completed and in the review and comment process. V-3 sold 2.67 wetland credits to the Kane County Division of Transportation for $11,013.75, of which $3,671.25 funds the Headwaters Wetland Bank long-term maintenance account and $7,342.50 is for capital improvements. Staff attended the Ride in Kane meeting and signed up for a Wessels Sherman seminar to be held in May for human resources (HR) issues.
5. Approval of Minutes:
a. Board Meeting February 8, 2011: G. VanZandt moved the minutes of the meeting of February 8, 2011 be approved. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
6. Citizens Comments: Open Space Development Coordinator Shouba asked residents to support the Forest Preserve referendum because with land values so low, now’s the perfect time to buy. The referendum is 30 million total and the cost to a house valued at $300,000 is only $14.73 per year. That’s $1.23 per month. Kane County distributed a mailer about it. They want to expand and connect existing forest preserves.
7. Planning Commission: No Report.
8. Old Business – Presentation and Discussion for Action:
a. Review and Act Upon Chris Saad Request to Relocate Bee Hives to Gray Willows: C. Saad stated he went to Gray Willows with Open Space Coordinator Bilar and found a place far from buildings for his bees. If approved he wants to bring the bees in April. K. Bilar stated the location overlooks a creek. G. VanZandt moved the Board approve relocating Chris Saad’s bees to Gray Willows. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
9. New Business – Presentation and Discussion for Action:
a. Recognition of Public Service given by Illinois Association of Snowmobile Clubs, Region 5, during the Snow Emergency of February 2011: Supervisor Kupar called the members of the Illinois Association of Snowmobile Clubs, Region 5 to the head of the room for presentation of a plaque by Campton Township in recognition of public service performed by the snowmobile clubs in the snow emergency of February 2, 2011. Present was Mike Carlson with the Illinois Association of Snowmobile Clubs; Jim Dahl, Director of Region 5, and member of the Huntley Penguins; Ron Julian, Jerry DeBruyne, Leesa Hansen, and Chad Hawthorn with the De-kane SnoTrackers; and Mark Lindborg with the Hampshire White Riders. Other clubs that participated in the rescues were the Belvidere Prairie Riders, the Elgin Cold Ducks, the G.K. Trailblazers, the Kishwaukee Super Sledders, and the Marengo Snow Goers. Most of these groups were in place by 6:00 p.m. the day of the approaching storm in preparation to do what was needed. They patrolled the roads all night and into daylight the next morning looking into stranded cars and took 52 people to safety. Many of these people were dropped off at a gas station on Route 47 where a state trooper asked that it remain open. The Elburn fire department called the De-kane Sno Trackers to ask for assistance so they dispatched them to the fire department. The snowmobilers brought gas to IDOT snowplow trucks that were stuck for lack of fuel. Supervisor Kupar thanked the snowmobile clubs assembled and presented the plaque honoring them for their public service. Pictures were taken for the Campton Township web site.
b. Discuss and Act Upon Investment Strategy: J. Kupar stated we have three investment firms here. The Township has six million in low interest bearing instruments. We want to get more interest income to support our open space program. We have 2.5 million coming due soon that will be available for investment. We are making a RFP (Request For Proposal) that we will respond to. William Blair and Company is here, as is Morrison and Associates, and PMA that currently handles Township investments. Tom Brennan and Russell Campion spoke for William Blaire & Company stating they are on LaSalle St. since 1935, employee owned, they have 900 employees and a dozen offices around the world, and have $44.2 billion in assets under management. Mr. Campion is with the firm for 20 years. They do no proprietary trading. That is they do not compete with their clients. They have experience with municipalities. They are interested in preservation of capital and liquidity. They have mortgage backed securities, U.S. Treasuries, corporate bonds. Some mature in 270 days with a 1.2% return. There are no derivatives here. We have a conservative strategy. We’d be happy to put you in touch with references. We don’t invest in bonds less then A-. William Morrison and Tony Popuckoski spoke for Morrison and Associates. W. Morrison stated we could customize according to your needs. We want to know your needs. You need someone to work with you on your cash flow. J. Kupar stated we cannot have any erosion of principle. We will have a strategy for you to follow for the RFP. Donald Weber, Senior Vice President spoke for PMA Financial Network. Also present was Tim Matthew, Senior Portfolio Advisor, and advisor for Campton Township. D. Weber stated they started as a bank credit rating firm in 1984 and began investment execution services in 1988. Since then they have worked exclusively with public funds with over 1,400 clients in the Midwest. They have 9.7 billion of public assets under PMA administration with offices in Naperville, Milwaukee, and Minneapolis. Seventy-three people work for corporate in Naperville. They have fixed rate income investment services and a bond proceeds management program. Tim Matthew works exclusively with municipalities. They execute investments but don’t take discression over accounts. They have a conservative approach to investing that adheres to the “Prudent Man Rule” that will ladder investments on the yield curve to capture interest income for the Perpetual Maintenance Fund for us. Quality investment options include strict compliance with Illinois State Statutes, further restricted by client investment policy. The credit and risk management group includes a quarterly bank credit review process, and monthly collateral monitoring. PMA has 20+ dealers with an institutional buyer and wholesale pricing. PMA holds no inventory, handles investment paperwork, has collateralized deposits, and has $250,000 FDIC insured deposits. Our perpetual maintenance fund investments could cover quarterly expenses for eight years, and our perpetual maintenance fund/bond proceeds investments could cover quarterly expenses for twelve years. J. Kupar stated there will be no action on this agenda item tonight. We will put together a RFP (Request For Proposal).
c. Review and Act Upon Engineering Contract Agreement for Poynor Park Drainage Improvements: Colin Shulick spoke for Trotter and Associates Engineers and Surveyors stating this agreement amends the contract with Trotter and Associates. We are a local firm so there is no charge for going to and from the job site. J. Kupar stated we have to coordinate the schedule with the ball teams. G. VanZandt moved the Board approve the engineering contract addendum for Poynor Park dated February 22, 2011. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
d. Review and Act Upon “Old Wasco Days” Event at Corron Farm: Tom Corron stated we have filed for a non-profit organization to benefit Corron Farm. It is named the Corron Farm Preservation Society. Our mission statement is to preserve knowledge of the history of Corron Farm and early Campton Township and to provide educational opportunities for Township residents. We are looking for additional volunteers to serve on the Board of Directors. Please contact Laurel Garza if you know of someone. The newly formed Board is made up of Laurel Garza, Denise Morgan, Dave Corron, Dr. Ned Corron, Jack Shouba, Neal Anderson, and Tom Corron as Chairman. With the Board’s blessing we hope to unveil our new organization to township residents at an event we call “Old Wasco Days” tentatively planned for June 4th, or July 2nd, 3rd, or 4th subject to the Board’s approval. We plan to invite Corron family, friends, Campton Township residents and leaders, and our old Wasco neighbors to participate and support our mission. We are planning a dedication or two at this event. My cousins Bob, Sally, and Dave Corron are purchasing a $3000 concrete bench and plaque for the farm in memory of their father, our grandfather, and our great-great grandfather and one of the first settlers of Kane County and Campton Township in 1835. My cousins Barb Tamms and Dexter Norton Jr. are also planning a special dedication and gift in memory of their mother Flora (Corron) Norton. My family is also considering a gift in memory of our father and former Campton Township Supervisor Calvin Corron. We plan on serving refreshments and no alcoholic beverages will be served, or allowed. Weather permitting we will provide information and tractor tours of the farm. We hope to provide tours of the Corron home and the old White House. All of the event will be staffed by Corron family members, friends, and volunteers. E. Murphy asked do we need a one-time certificate of insurance? J. Kupar stated they would have to provide insurance for the event and name the Township as an additional insured. C. Boissonnas moved the Board approve and encourage “Old Wasco Days” at Corron Farm at a date to be determined subject to submittal of insurance. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
e. Review and Act Upon Ordinance 11-2T Adopting Rules and Procedures for Board Member Attendance at Meetings of the Campton Township Board by Audio and Video Conferencing: The Clerk suggested changing Village to Township in paragraph B. sentence 2. C. Boissonnas suggested Section 2. be altered to read with two additions “ This Ordinance shall be (in) full force and effect (upon) and after its passage, approval and publication as provided by law.” E. Murphy adopted the Clerk’s suggestion to change Village to Township in paragraph B. sentence 2. E. Murphy moved the Board approve Ordinance NO. 11-2T an Ordinance Adopting Rules and Procedures for Board Member Attendance at Meetings of the Campton Township Board By Audio and Video Conferencing. The motion was seconded by G. VanZandt. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The Ordinance passed.
f. Review and Act Upon Ride in Kane Service Agreement April 2011 through September 2012: J. Kupar stated this is the same agreement we signed last year. L. McKay stated we limit the rides to medical reasons. E. Murphy moved the Board approve the Ride in Kane Service Agreement April 2011 through September 2012 in the amount of $1000.00. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesmen was absent. The motion passed.
g. Review and Act Upon Setting Public Hearing for Campton Township Budget and Appropriation Ordinance11-01T on April 7, 2011 at 7:00 p.m.: C. Boissonnas moved the Board set the Public Hearing for the Campton Township General Town Fund Budget and Appropriation Ordinance NO. 11-01T for April 7, 2011 at 7:00 p.m. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
h. Review and Act Upon Setting Public Hearing for Campton Township Road District Budget and Appropriation Ordinance 11-01R on April 7, 2011 at 7:15 p.m.: E. Murphy moved the Board set the Public Hearing for the Campton Township Road and Bridge Fund Budget and Appropriation Ordinance NO. 11-01R for April 7, 2011 at 7:15 p.m. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
i. Review and Act Upon Approving the Annual Town Meeting Agenda: G. VanZandt moved the Board approve the Annual Town Meeting agenda. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
j. Review and Act Upon Form License Agreement: G. VanZandt moved the Board direct attorney Kathleen Judy to use the proposed Campton Township License Agreement for Farming Use of Land. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
k. Review and Act Upon the Preparation of an Open Space Annual Report (in accordance with the Township Open Space Act, 60 ILCS 115-110): C. Boissonnas moved the Board direct the Campton Township financial administrator (CPA), and Open Space Coordinator to prepare the Open Space Annual Report in accordance with the Township Open Space Act, 60 ILCS 115-110. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
4. Reports Continued:
Village of Campton Hills – Patsy Smith: Campton Hills Village President Smith gave an update on the fire district.
10. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Open Space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
11. Executive Session – Review Executive Session Minutes, Personnel Issue: E. Murphy moved the Board go into Executive Session to discuss a personnel issue. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and Executive Session began at 10:00 p.m.
12. New Business Continued - Supervisor Kupar reconvened the regular session at 10:15 p.m.
l. Review Executive Session Minutes : No action.
m. Discuss and Act Upon Personnel Issue: No action.
13. Adjournment: G. VanZandt moved the Board adjourn the meeting. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 10:16 p.m.
Respectfully Submitted,
Richard Johansen
Clerk