1. 2. 3. The May 10, 2011 Board meeting was called to order by Trustee VanZandt at 7:30 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Trustees Stutesman, Boissonnas, Murphy, and VanZandt present. Supervisor Kupar was absent.
4. Motion to Allow Supervisor John M. Kupar and Trustee Greg VanZandt to attend this meeting by audio conferencing: C. Boissonnas moved agenda item #4 be tabled. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
5. Reports:
Sheriff – Kane County – Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Highway Commissioner Gallucci’s report stated snowplows and spreader boxes were taken off trucks and put in storage so that spring road work projects can begin; all trucks passed annual inspection for certification; on April 12th crewmen Joe Pitts and John Giblin attended a seminar on West Nile Virus and mosquito control, and were certified to dispense mosquito briquettes for the 2011 season; on April 19th crewmen John Giblin and Ray Weber attended a seminar on Uniform Traffic Control Device training; brush pick-up was completed on the north side of Route 64; trees were cut and trimmed back on Campton Hills, Town Hall, and Beith Roads, and on Dominion and Deerslayer Drives. In Campton Township and the Village of Campton Hills all grates and storm drains were cleaned of debris; garbage was picked up along numerous roadways; all small intersections were swept on a weekly basis; lawn damage was assessed that will be repaired this spring with dirt and seed; all stop signs were checked, and damaged or missing ones replaced on a weekly basis; road crew continued to patrol roads checking for drainage problems, pot holes, and culvert permits; and they continued to repair potholes with cold patch. Ongoing maintenance on township vehicles and equipment was completed in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated Campton Township’s assessed value went down this year. Kane County has mailed property tax bills. They went up by an average of 3% this year. We are doing our quadrennial reassessment and assessed value will go down again but probably not next years tax bills because taxing bodies increase their tax rates.
Solid Waste District – Barbara Boissonnas: Solid Waste District President Boissonnas stated the Solid Waste District booklet went out to residents last week. The District created the editorial content. Waste Management paid for it.
Financial Report – Louise McKay: Certified Public Accountant (CPA) McKay stated this begins the first month of the fiscal year and the monthly budgeted expenditure spreadsheets for the year are attached. Town Fund divisions were all within budget for April. Road and Bridge was also within its overall budget for April. There were two culvert permits issued in April. There were no expenditures in the Capital Improvement Fund for April. Open Space expenditures were generally within budget. There was a disbursement for emergency assistance this month. The audit team from Sikich will be in tomorrow and will work at our office through the 13th. She stated she attended a financial seminar by PMA who manages our open space investments. Allan Seychuk was their speaker on U.S. economics. He believes the U.S. government will keep interest rates low for the next year to insure the economic recovery continues. On May 2nd she attended the Ride in Kane meeting. There was a discussion concerning raising the rider’s cost from $3.00 to $4.00 per ride. There will be a vote on the fare increase in July.
Village of Campton Hills – President Patsy Smith: Campton Hills Village President Smith stated the Village contributed $500.00 to Campton Township for the Ride in Kane program. The Village is concerned how the State of Illinois balances its budget. Cuts could affect counties and municipalities. The firehouse is open. They did not comply with the Fox River and Countryside Fire Protection District’s fire code when they installed a fuel tank at the fire station. There was a good turnout for the Chicago Metropolitan Agency of Planning (CMAT) meeting in conjunction with the Village of Campton Hills Village Plan Commission meeting.
Open Space Staff Report – Jack Shouba: Open Space Development Coordinator Shouba stated the monthly volunteer workday is scheduled for May 14th at Anderson Park. Volunteer workdays are always the second Saturday of the month from 9:00 a.m. to noon. Mowing of all parks has begun. J. Shouba and K. Bilar continue to attend the Ferson-Otter Creek Watershed meeting. The last days of the burn season were a huge success. We completed everything that was scheduled to be burned. At Anderson Park the water was turned on but is currently not functioning. A well service has been called. At Corron Farm we are pulling garlic mustard in the woods. Bill Koch (our bird surveyor) placed his geochase and it is now active. The first day it was found by two people. Significant progress has been made cleaning out the first metal barn. Items in the house are being catalogued by Sally Corron, Denise Morgan, and Laurel Garza. Six oak trees and five hazelnuts were donated by Marilyn Mathers in memory of her late husband, Gerald Mathers. They are planted near the grassy picnic area. At Gray Willows the tentative date for the public walk through is June 4th. At Harley Woods Tom Serewicz is working with an Eagle Scout candidate to build a kiosk. We began clearing small trees that are growing up in the prairie on Beith Road. Two frog monitors are scheduled to monitor the pond that comes and goes on the Johnson easement in the possibility of finding spring peepers or gray tree frogs. Witness Tree is pulling garlic mustard and spraying other weeds. At the Headwaters Conservation Area V3 burned a majority of the wetland mitigation area. Water is turned on and the dog fountain is functional. At Poynor Park we continue to work on drainage issues with Trotter Engineering and we are fertilizing the ball fields. There has been an ongoing issue with neighbors dumping lawn clippings, tree branches, and sod. We called the Sheriff and he found out who was dumping and the sod was cleaned up right away. He left a message with the other offender. There is no report on Brown Road Meadows, Mongerson Park, or Town Hall.
Joint Environmental Resource Management Committee – Rob Linke, John Kuper, Jack Shouba: R. Linke stated the committee met April 26th. We are continuing to review green infrastructure and preparing for our star gazing event.
Engineering Update – Poynor Park Project: Engineer Rob Linke with Trotter and Associates presented a reduced set of plans with cost estimates to fix the drainage issues on Poynor Park. He stated we still have no topsoil to fix this because a possible source at Geneva High School did not come through when the school selected a different contractor to replace their football field with synthetic surface. We have the engineering plans. The next thing is to set a date for bids. The engineers cost estimate for gully and drain tile repairs and seeding and restoration around the ball fields is $81,000. Based on his discussions with contractors he believes his numbers are overly conservative and the actual bids are likely to be lower. This includes digging out gullies and filling with rip-rap. There are one of two ways to proceed. We can seek to get bids within our budget of $81,000. Or we can pull out restoration work around the pond (seeding, spreading straw) so if it comes in above our budget we can rely on township staff to make up the difference. C. Boissonnas stated lets bid the whole project instead of by parts. R. Linke stated he has all he needs to go to bid. E. Murphy stated ask them to break down the bids. R. Linke said that’s a problem because the recommendation is to do a lump sum bid. They will have a pre-bid meeting at the site. The work needs to be done in dry conditions. It needs to be done by September 30 so seeds can germinate. We award this in June. It’s a 7 day to 2 week project. G. VanZandt stated the work is not expected to begin until after the current softball season which stretches to early August.
Supervisor Report – John Kupar: Absent
6. Approval of Minutes:
a. Board Meeting April 7, 2011: T. Stutesman moved the Board approve the minutes of the meeting of April 7, 2011. C. Boissonnas seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
b. Public Hearing Town Budget Ordinance April 7, 2011: C. Boissonnas moved the Board approve the minutes of the Public Hearing on the Budget and Appropriations Ordinance of the Town Fund #11-01T. T. Stutesman seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
c. Public Hearing Road Budget Ordinance April 7, 2011: C. Boissonnas moved the Board approve the minutes of the Public Hearing on the Budget and Appropriations Ordinance Road and Bridge Fund #11-01R. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
7. Citizens Comments: None.
8. Planning Commission: Nothing.
9. Old Business: None
10. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Bid Package for Poynor Park Drainage Improvements: (this was discussed under 5. above - Reports) T. Stutesman moved the Board authorize Trotter and Associates to go out to bid for Poynor Park drainage improvements. C. Boissonnas seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
b. Review and Act Upon Solid Waste District Trustee Appointment: Solid Waste District President Barbara Boissonnas stated Jeff Huske will finish the rest of the term of someone who is leaving. C. Boissonnas moved the Board appoint Jeff Huske to the Solid Waste District to start July 1st for a 5 year term. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed whereupon Clerk Johansen swore Jeff Huske in as Trustee of the Solid Waste District.
c. Review and Act Upon Poynor Park Star Gazing Night on Saturday, August 20th (rain date September 17th.): T. Stutesman moved the Board approve the Poynor Park star gazing night on August 20th with a rain date of September 17th. C. Boissonnas seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
d. Review and Act Upon Truck Purchase: L. McKay stated the truck is in the budget. It’s in the State of Illinois bid so we don’t go out to bid. The State tells us where to get the truck. A. Rottmann stated we should consider getting the 4 door option instead of the 2 door. That would give us a back seat so the truck can carry more people to our open space work. C. Boissonnas moved the Board act upon the truck purchase per the State of Illinois Joint Purchase Contract #4015998 2011 Ford F-250/350 Truck for $21,989.00. The motion was seconded by T. Stutesman. In a roll call vote Trustees Stutesman, Boissonnas, and VanZandt voted aye. Trustee Murphy voted no. Supervisor Kupar was absent. The motion passed.
e. Review and Act Upon Campton Township Identity Protection Policy: Per the Campton Township Identity Protection Policy, Campton Township adopts this Identity-Protection Policy pursuant to the Identity Protection Act. 5 ILCS 179/1 et seq. which requires each local and State government agency to draft, approve, and implement an Identity Protection Policy to ensure the confidentiality of Social Security numbers agencies collect, maintain, and use. C. Boissonnas stated TOI (Township Officials of Illinois) suggested we adopt this. It says it’s a violation of law to give out social security numbers. E. Murphy moved the Board adopt the Campton Township Identity-Protection Policy. T. Stutesman seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
f. Review and Act Upon a Resolution Approving a Bond Record-Keeping Policy for Campton Township: L. McKay stated this is boiler plate from bond attorneys Chapman and Cutler. C. Boissonnas stated there are three questions that need to be answered by Chapman and Cutler before the Resolution can be adopted. C. Boissonnas moved the Board table agenda item 10. f. and place it on the agenda for the next meeting. The motion was seconded by E. Murphy. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
g. Review and Act Upon Medical Catastrophic Insurance Plan enrollment for GA: L. McKay stated if the Township gets a GA (general assistance) case that has medical issues that incur catastrophic expenses this insurance covers the Township. We have $2,400.00 in the budget for this. E. Murphy moved the Board approve the Medical Assistance Catastrophic Insurance Program to cover our exposure for GA clients, effective immediately, at a cost not to exceed $2,400.00. C. Boissonnas seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
h. Review and Act Upon Campton Township Employee Assessment Form: L. McKay stated our Employee Manual needs to be updated. E. Murphy moved the Board table agenda item 10. h. T. Stutesman seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
i. Review and Act Upon Cyclocross Event at Anderson Park October 30th, 2011: Rob Kelly of Bicycle Heaven St. Charles (BHSC) stated they request Anderson Park on the same Sunday as last year. They need the use of the park Saturday to set-up and have the race Sunday. T. Stutesman stated you need to work around soccer games which are Saturday only. If you do your set up after noon or 1:00 p.m. Saturday, it’s no problem. Soccer will be gone by then. T. Stutesman moved the Board approve the Cyclocross event at Anderson Park on October 30th, 2011 subject to BHSC carrying liability insurance at its own expense covering the event and naming Campton Township as additional insured. C. Boissonnas seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
11. Claims and Demands for Payment:
a. Town Fund: T. Stutesman moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
b. Open space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed.
12. Executive Session – Review Executive Session Minutes; Personnel; Attorney Applications: No Executive Session.
13. New Business Continued –
j. Discuss and Approve Executive Session Minutes: No Action.
k. Review and Act Upon Selection of Township Attorney: No Action.
14. Adjournment: T. Stutesman moved the Board adjourn the meeting. C. Boissonnas seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. Supervisor Kupar was absent. The motion passed and the meeting adjourned at 9:40 p.m.
Respectfully Submitted,
Richard Johansen
Clerk