The May 11, 2004 Board meeting was called to order by Supervisor Anderson at 7:30 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Deputy Clerk Glas called the roll with Supervisor Anderson and Trustees Judy, and Kupar present.  Trustee Manser and Gillen were absent. 

Reports:

     Sheriff – Sergeant Collins:  Sergeant Collins reported that there was no news to bring forward. Supervisor Anderson conveyed a sincere “Thank You” for the Kane County Sheriff Department pulling children off the ball fields during the tornado weather.

     Highway Commissioner – Sam Gallucci:  Commissioner Gallucci supplied the Board a list of accomplishments completed over the last month; install bicycle crossing sign, replace damaged signs, chipped storm damage, ditch work on Town Hall Road, brush pickup throughout the township, mowed ditches all roads.

     Assessor – Alan D. Rottmann:  Assessor Rottmann stated the county had a computer glitch and will have the tax bills out in the mail by May 14th and will move the 1st installment back to June 14th.

     Open Space Committee – Judy Hines:  Judy Hines state that was no report at this time.

     Park and Recreation Committee – Jim Giase:  Jim Giase presented an aerial map of the proposed Poynor Park with ideas of recreational amenities provided from the last Park and Recreation Committee meeting.  The Park Committee researched the approximate number of kids that use the leagues from Campton Township. A total number of children enrolled were approximately 17,000 of which 6,000 reside in Campton Township.  The proposed fields at Poynor would allow for future expansion as well as shared use. K. Judy brought up several issues about maintenance and scheduling use of the fields. Discussions followed concerning the cost sharing and long term maintenance. Chuck Reed brought up the need to visit other sites that have similar shared uses.

     Supervisor – Neal Anderson:  Supervisor Anderson was proud to announce that 103 trees and shrubs were planted at Corron Farm for earth day on April 24th with over 20 volunteers. A special meeting was held to consider proposals for the Headwaters recreational project from 5 landscape design firms. The Solid Waste District is holding a pubic forum on May 27th to receive comments on the recent survey that was mailed to residents at the Community Center.

Approval of Minutes:

a.      Board Meeting April 8, 2004:  J. Kupar moved the Board approve the minutes of the Board meeting of April 8, 2004.  K. Judy seconded the motion.  On a voice vote Supervisor Anderson and Trustees Judy, and Kupar voted aye.  Trustee Manser and Gillen were absent.  The motion passed. 

Citizens’ Comments:  Barb Wojnicki reported Kane County was given a report from Illinois State Survey and Illinois Geological Survey on the County Wide Water Study. The project has three more years to go and a major focus was on the quality of water.

Planning Commission:  None.

New Business – Presentation and Discussion for Action:  K. Judy moved the Board move Agenda item f. up to first under New Business.  J. Kupar seconded the motion.  In a voice vote Supervisor Anderson and Trustees Judy, and Kupar voted aye.  The motion passed. 

  1. Review and Act Upon Dahlquist Proposal for a building on the Corron Farmstead.  J. Kupar moved to approve the Dahlquist and Lutzow proposal not to exceed $2,500.00 to prepare the construction documents on the Hired Hand’s House known as the White House on the Corron Farmstead. K. Judy seconded the motion.  Scott Berger from Kane County Development Department presented the option for the Board to apply for funds from the CDBG program of $28,592.48. The funds could be set aside if the Township writes a letter and identifies the items that will be fixed as well as the volunteer labor and materials anticipated.  The project would have to follow the federal guidelines and go out for competitive bid. Dahlquist proposal would create the drawings that are needed to move ahead on this project so it is encouraged that the township proceed with getting drawings completed.

K. Judy moved the Board move Agenda item 9a. up from Old Business before item 8a.  R. Manser seconded the motion.  In a voice vote Supervisor Anderson and Trustees Judy, and Kupar voted aye.  The motion passed. 

9 a. Review and Act Upon Primary Agreement for Tennis courts with St. Charles Junior Tennis Association: R. Manser moved to approve the Primary agreement with the St. Charles Junior Tennis Association as presented. J. Kupar seconded the motion.  Discussion followed with Tim Matacio present to answer any further questions concerning the program. Kathleen Judy rewrote the contract to better reflect the specific needs of the tennis program and read the new contract aloud.  Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.

a.      Review and Act Upon Campton Township Ethics Ordinance 04-02T:  K. Judy moved to approve the Campton Township Ethics Ordinance 04-02T for purposes of discussion. J. Kupar seconded the motion.  Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed. Discussion followed about adding a sentence to provide for the Road District coverage under this ordinance. K. Judy moved to approve the Ethics ordinance with the proposed change. J. Kupar seconded the motion. Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.    

b.      Review and Act Upon Selection of Landscape Design Firm for Creation of Construction Drawings for the Headwaters Conservation Area Recreational Project:  R. Manser moved to approve proposal submitted by Hitchcock Design Group not to exceed $45,680.00. J. Kupar seconded the motion.  Discussion followed, Jack Shouba made his recommendations after reviewing the presentations. Chuck Reed was concerned about the high cost of several of the proposals and thought Wehler-Peterson was more reasonable. Barb Wojnicki said the Kane County Forest Preserve has hired Hitchcock for development plans and they do not over develop the land. In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed. 

c.       Review and Act Upon Selection of Landscape Design Firm to create Master Plan for Poynor Park:  J. Kupar moved to hire the Conservation Design Forum not to exceed $4,100.00 for a master plan of Poynor Park.  John would like to see some of the demographics included while master planning the site. R. Manser seconded the motion.  In a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.

d.      Set Public Hearing Date for Poynor Park Master Plan for June15, 2004: R. Manser moved to set the public hearing for June 15th at 7:30 p.m. at the Community Center. J. Kupar seconded the motion. Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.    

Old Business – Presentation and Discussion for Action: moved up in agenda

Claims and Demands for Payment:

     Town Fund:  J. Kupar moved the Board approve the claims and demands on the Town Fund.  R. Manser seconded the motion.  In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed. 

     Open Space Fund:  R. Manser moved the Board approve the claims and demands on the Open Space Fund.  J. Kupar seconded the motion.  In a roll call vote on the motion Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.  Township Accountant L. McKay clarified the two reports that are presented for the claims and demands

     Park and Recreational Fund:  None

Executive Session – Land Acquisition:  R. Manser moved the Board go into Executive Session and include Township Administrator Glas and Township botanist Shouba and the Open space Committee Members Mike Tyrell, Judy Hines, Chuck Reed, and the County Board Member Barb Wojnicki.  J. Kupar seconded the motion.  In a roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed at 9:45 p.m.  A five-minute break was taken.  Deputy Clerk Glas prepared the tape recorder. 

Adjournment:  Supervisor Anderson reconvened the regular session at 10:55 p.m.  J. Kupar moved the Board adjourn.  K. Judy seconded the motion.  On a voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed and the Board adjourned at 10:56 p.m. 

                                                                              Respectfully Submitted,

                                                                              Julia Glas

                                                                              Deputy Clerk