1. 2. 3.  The May 14, 2013 Board meeting was called to order by Supervisor Kupar at 7:30 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Murphy and VanZandt present.  Trustees Stutesman and Vandiver were absent. 

4. Swear in Campton Township Elected Officials – Judge Schreiber: Judge Schreiber administered the Oath of Office to Supervisor Kupar, Clerk Johansen, Trustees Murphy and VanZandt, Assessor Rottmann, and Highway Commissioner Gallucci.  Trustees Stutesman and Vandiver will be sworn in Judge Schreiber’s chambers at a later date. 

5. Reports:

     Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated the remaining snowplows and spreader boxes were taken off trucks and stored so that vehicles can be used for spring road work projects.  Brush pick up was completed north of Route 64.  All trucks passed the annual inspection with state certification.  On April 11^th, Safety Officer/Crewman Joe Pitts and Crewman Ray Weber attended a seminar on West Nile Virus and mosquito control and received certification to dispense mosquito briquettes for the 2013 season.  Weight Limit, Reed Road, No Outlet, Speed Limit 25 mph, and Neighborhood Watch signs were installed for the Village of Lily Lake.  All grates and storm drains were cleaned of debris on Woodbridge Lane, Steeple Circle, Tall Pines Road, Edgewood Road, and Sunny Hill Circle for the Village of Campton Hills in Plato Township.  The highway crew cut and chipped trees back on Campton Hills, Garfield, and Anderson Roads, White Oaks Lane, and Knollwood Drive.  They repaired potholes with cold patch throughout Campton Township and the Village of Campton Hills; swept all intersections in the Township and Village on a weekly basis; checked all Stop signs on a weekly basis in the Township and Village and replaced damaged or missing ones; and checked roadways for drainage problems, pot holes, and culvert permits throughout the Township and Village.  Ongoing maintenance on Township vehicles and equipment was performed in house by Highway District staff.  J. Kupar stated the Township will get the IGA (Intergovernmental Agreement) to the Highway District for the use of the tractor for mowing at a rate of $30.00 an hour for an estimated period of 100 hours. 

     Assessor – Alan D. Rottmann: Assessor Rottmann stated tax bills are in the mail.  The first installment is due June 1^st, the second is due September 1^st.  We are receiving increased inquiries by telephone and e-mail.  The assessment rolls will be into the County by the statutory date of June 15^th.  That begins the appeal process for next year’s taxes.  Campton tax rates went down last year and again this year. 

     Solid Waste District – Debbie Ballot: J. Kupar stated he spoke to the President of the District, D. Ballot, who stated the contract with Waste Management is not up until 2015 and they will not work on the new contract until next year.  For now they meet every other month and are working on bi-laws and a newsletter.

     Financial Report – Louise McKay: Certified Public Accountant McKay stated this is the first month of the current fiscal year, April 1, 2013 through March 31, 2014.  April is a very busy month closing the year, preparing the cash basis financials for the Annual Meeting, creating the monthly budgets for the new fiscal year, and entering the budget information into the accounting system.  This early in the fiscal year it is usually not possible to predict line items that will be over budget.  The Risk Management invoices from TOIRMA (Township Officials of Illinois Risk Management Association) for the new fiscal year have been received and are within budget or under budget.  The quarterly payroll tax returns for the first quarter were completed in April and submitted.  We are currently working on all the accrual entries for the year ending March 31, 2013.  The adjusted Trial Balance needs to be to the auditors by Thursday, May 16^th.  Sikich will be in the office Wednesday, May 22, 2013 through Friday, May 24, 2013 for their audit field work. 

     Village of Campton Hills – President Patsy Smith: Absent.

     Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated our monthly volunteer workday was May 11^th at Corron Farm pulling garlic mustard.  Volunteer workdays are always the second Saturday of the month from 9:00 a.m. to noon.  We have been mowing/weed whacking/fertilizing/aerating all properties including trails.  We have begun removing eastern tent caterpillars at the Headwaters, Poynor and Anderson Parks, and Corron Farm.  We finished reviewing the rules and regulations.  At Anderson Park we walked through the prairie to kill multiflora rose but only found two!  Flooding caused by a drain tile clog in Field 4 is being repaired by Huddleston.  At Corron Farm we are cutting and herbiciding tree sprouts in the prairie, spreading seeds for enhancement, checking for resprouts of raspberry and scouting for teasel rosettes, an invasive species of weed.  We removed old wire fencing from a ditch in the savanna and began clearing fallen trees in a woodland gully in preparation for erosion work.  Seventh graders pulled garlic mustard on May 17^th.  At the Community Center emergency lights were fixed by installing new batteries.  At Gray Willows low growing plants were installed near the bridge to the main house because that area is too steep to mow.  At Harley Woods the ComEd grant application was completed.  One neighbor agreed to move a playhouse off Township open space, and the other neighbor cut grasses but did not dump clippings on Township property.  Seeds were spread in the woods for enhancement, and tree resprouts were cut and herbicided on the Beith Road prairie.  At the Headwaters Conservation Area Army Corps will be monitoring the wetland mitigation bank on May 30^th.  A burn was completed on April 27^th but wetland areas did not burn because of standing water.  Seeds were spread in the prairie for enhancement.  At LaFox Fields work on water problems was completed.  At Poynor Park spring clean up of parking lot islands and weeding of mulched areas around trees began.  Seeds were spread in the prairie for enhancement.  There was dumping of yard waste in bags on April 29^th.  At Town Hall spring clean up of gardens began.  There is no report on Brown Road Meadows or Mongerson Park.  Open Space Development Coordinator Shouba continued the Open Space Staff Report by stating at Gray Willows we need additional access to the north parcel for pedestrians and equipment besides the concrete crossing at Tucker Run.  He recommends ending the agricultural lease on the north field and planting it in prairie; an archeological study of the whole property; a drain tile investigation and disabling or placing valves on all drain tiles in agricultural fields; stabilizing stream banks on Ferson Creek and Tucker Run and the gullies near Fair Oaks; beginning prescribed burns; removing wild chervil, garlic mustard, multiflora rose and invasive trees; restore the wet prairie/sedge meadow in the floodplain; end the agricultural lease on the central field and plant prairie, restore the wetland.  Near the Blackberry Creek origin at the Headwaters Conservation Area we need to convert 65 acres of cropland to prairie/wetland to alleviate flooding per the Kane County Stormwater Retention Funding.  Finally we need a master plan for Bull Run for when we get access to it in 2015 or 2016.

     Educational Opportunities at Campton Properties – Vicki Vandiver: Absent.

     Joint Environmental Resource Management Committee: John Kupar, Rob Linke, Greg VanZandt: No Report.

     Supervisor Report – John Kupar:   

• Supervisor Kupar stated the St. Charles Police Department’s Community Service Program worked at the Burlington Road Park Property the second week of April.  They had 8 community service workers plus the program supervisor at the park.  They cleaned up all the debris around the house and other structures around the garage.  In addition they performed brush removal along Burlington Road and other sections of the park.  They would like to return and continue clean up activities later in the spring.  They did a great job and the park looks 100% better.
• Supervisor Kupar stated he is continuing to work with Bob Kay of the United States Geological Survey in the preparation and submittal of a joint proposal to the Groundwater Research and Education Foundation.  The request is focusing on additional studies of aquifer recharge in the north and northwestern parts of Campton Township.  This would also involve additional monitoring wells and water quality assessment.  Our proposal will be presented this week. 

6. Approval of Minutes:

     a. Board Meeting April 10, 2013: G. VanZandt moved the Board approve the minutes of the meeting of April 10, 2013.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     b. Public Hearing Town Fund Budget & Appropriation Ordinance April 10, 2013: G. VanZandt moved the Board approve the minutes of the Public Hearing of the Campton Township Town Fund Budget & Appropriation Ordinance #13-1T.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     c. Public Hearing Road Fund Budget & Appropriation Ordinance April 10, 2013: E. Murphy moved the Board approve the minutes of the Public Hearing of the Campton Township Road Fund Budget and Appropriation Ordinance #13-1R.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

7. Citizens’ Comments: None

8. Old Business – Presentation and Discussion for Action:

     a. Review and Act Upon Use of Gray Willows residence for Veterans use: J. Kupar stated Neal Anderson is getting a sample contract ready for Township Attorney Britz to review.  When we have that we will be ready to take action on this.  G. VanZandt moved the Board table agenda item 8. a.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and VanDiver were absent.  The motion passed. 

     b. Discuss and Act Upon Ag License/Lease Program: J. Kupar stated we can use an RFP (Request For Proposals) for agriculture applicants to apply to lease land.  E. Murphy stated we can offer a first right of refusal to people who are renting from us now.  K. Bilar stated it’s not only the highest bidder but consider experience and whether they are local.  K. Johnson stated the farmers agreed to pay more later.  That is, except for hay fields that are perennial crops that go year to year and pay less, as opposed to annual row crops that would pay more.  E. Murphy stated this year is cast in stone, but for later, we had better get something in writing.  G. VanZandt moved the Board table agenda item 8. b.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

9. New Business – Presentation and Discussion for Action:

     a. Review and Act Upon Bids for Road District Pole Barn: Supervisor Kupar stated this is a Road District matter so we will take it off the Township agenda.  G. VanZandt moved the Board take agenda item 9. a. off the agenda.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed.

     b. Review and Act Upon Approval of Door Improvements for Corron Farm Big Tool Shed: J. Kupar asked does this meet with OSHA (Occupational Safety and Health Administration) requirements for lighting?  Answer was no.  J. Kupar continued we need to get competitive bids for anything over $1000.00.  G. VanZandt moved the Board table agenda item 9. b.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     c. Review and Act Upon Approval of Pumpkin Pedal Bike Ride Event Agreement: L. McKay stated we did this last year.  They use the parking lot here.  G. VanZandt moved the Board approve the pumpkin Pedal Bike Ride Event agreement.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     d. Review and Act Upon Resolution Authorizing Grant Application for Invasive Species Removal at Harley Woods and Allowing Execution of Documents Necessary to Complete Application: G. VanZandt moved the Board approve the Resolution Authorizing Application for ComEd Green Region Program Funds for Invasive Species Removal at Harley Woods and Allowing Execution of All Necessary Documents to Complete the Application.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The Resolution passed.

     e. Review and Act Upon Campton Township Open Space Program Prairie Conversion Plan: Ken Johnson stated you may want to wait to act on this next month.  The Campton Township Open Space Program Prairie Conversion Plan describes what we have done so far, and the next steps that are proposed to take.  Every acre we convert to prairie creates a burden on staff.  We need additional staff.  The priority we need to do now is Gray Willows and Poynor Park in 2015.  We need a site master plan by a professional firm with public involvement arriving at a consensus.  David Yucca Land Planners would be good for this purpose.  He could come to a Township meeting.  G. VanZandt moved the Board table agenda item 9. e.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     f. Review and Act Upon Amendments to Campton Township Ordinance No. 96-1T Property Rules and Regulations: G. VanZandt moved the Board table agenda item 9. f.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     g. Review and Act Upon Woodchuck Study: L. McKay stated this is a study by Lincoln Park Zoo and the University of Illinois to locate, trap, tag, follow, and return woodchucks to their natural environment.  E. Murphy moved the Board approve the Campton Township 2013 Agreement for Woodchuck Study with Lincoln Park Zoo and the University of Illinois.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed.

10. Claims and Demands Authorized for Payment:

     a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     b. Open Space Fund: E. Murphy moved the Board approve the claims and demands on the Open Space Fund.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

11. Executive Session – Review Executive Session Minutes of December 11, 2012 and January 25, 2013; Review Whether to Open Executive Session Minutes; Review Whether to Destroy Approved Executive Session Audio Tape Minutes Older than 18 Months; Personnel:  G. VanZandt moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes of December 11, 2012 and January 25, 2013; review whether to open Executive Session minutes; review whether to destroy approved Executive Session audio tape minutes older then 18 months, and personnel, and include administrator McKay in Executive Session.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed and Executive Session began at 9:45 p.m. 

12. New Business Continued –  Supervisor Kupar reconvened the regular session at 10:15 p.m. 

     h. Discuss and Act Upon Approve Executive Session Minutes of December 11, 2012 and January 25, 2013: G. VanZandt moved the Board approve the Executive Session minutes of December 11, 2012 and January 25, 2013.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     i. Discuss and Act Upon Whether Need for Confidentiality Still Exists for Executive Session Minutes: E. Murphy moved the Board approve opening all Executive Session minutes of Open Space properties purchased in 2006, but that the need for confidentiality still exists for all other Executive Session minutes not yet opened, including those of properties not purchased, all personnel, and all litigation, and she further moved the Board open Executive Session minutes of December 11, 2012.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

     j. Discuss and Act Upon Whether to Destroy Approved Audio Tape Executive Session Minutes Older then 18 Months: J. Kupar moved the Board approve destroying approved audiotape Executive Session minutes older then 18 months.  G. VanZandt seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed. 

13. Adjournment: E. Murphy moved the Board adjourn the meeting.  G. VanZandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Murphy and VanZandt voted aye.  Trustees Stutesman and Vandiver were absent.  The motion passed and the meeting adjourned at 10:30 p.m.                      

 

 

 

Respectfully Submitted, Richard Johansen, Clerk