1. 2. 3. The May 9, 2012 Board meeting was called to order by Trustee Boissonnas at 7:53 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Trustees Stutesman, Boissonnas, and Murphy present. Supervisor Kupar and Trustee VanZandt were absent.
T. Stutesman moved the Board move agenda items 8. a. b. c. d. e. and f. up to follow agenda item 3. roll call above. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Solid Waste District Trustee Appointment: T. Stutesman moved the Board appoint Barbara Boissonnas Trustee to fill the five-year Solid Waste District vacancy. The motion was seconded by E. Murphy. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed whereupon Clerk Johansen swore Barbara Boissonnas in as Trustee of the Solid Waste District. C. Boissonnas stated he and Mrs. Boissonnas will be leaving this area shortly so the appointment will be temporary. B. Boissonnas stated she is sorry to leave but she will remain as long as possible and will be available for consultation after that. Denise Morgan stated Barbara has done a remarkable job and will be missed.
b. Review and Act Upon Kim Garza Filming at Corron Farm: Jason Rose stated he requests approval for filming at Corron Farm for a Columbia College project. It is not a formal course project. It’s fiction. This is not a commercial venture but his ambition is for the Sundance festival. There will be no more then nine people on site at a time. T. Stutesman stated they need insurance or the Township needs a waiver. A waiver would be less expensive. Let’s get a written liability waiver. E. Murphy stated we need someone on site when it’s filmed. L. McKay stated we have a standard waiver and Dave Corron can be there when they are shooting. They want to start shooting the end of August per Kimberly Garza. L. McKay stated she will check into insurance. T. Stutesman moved the Board table agenda item 8. b. and have staff investigate the waiver policy. The motion was seconded by E. Murphy. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
c. Review and Act Upon Mitchell Scollon Eagle Scout Project, Picnic Tables at LaFox Ball Fields: Mitchell Scollon presented stating the project will be to build up to five picnic tables for the baseball fields. They will be built at Corron Farm. He has been communicating with Laural Garza with the Township, and coordinating with Chris Bell who is putting up the cost on behalf of the baseball fields that will use the tables. C. Boissonnas stated it needs to be clear the Township does not own these tables, and we need a written statement of who does own the tables. T. Stutesman stated get a written statement saying which baseball leagues take ownership of the tables and give it to L. McKay. T. Stutesman moved the Board endorse the Mitchall Scollon Eagle Scout picnic table project at LaFox Baseball Fields subject to providing the Township with a written statement of who owns the tables. The motion was seconded by E. Murphy. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
d. Review and Act Upon Carson Rose Eagle Scout Project, Tree Clearing at Gray Willows: Carson Rose presented stating this is a trail and tree-clearing project at Gray Willows. He is a life scout. Their meetings are at Bell Graham. His Eagle Scout project is to clear a trail 16 feet wide 2000 feet long from the beginning to the slab including work on clearing the Tucker Run log jam. Kristin Bilar is his sponsor and she will supervise. They start work Sunday June 17th at 9:00 a.m., and work to 4:00 p.m. Three teams will work on the trail. T. Stutesman moved the Board approve Carson Rose’s Eagle Scout project of trail making and clearing of the log jam. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
e. Review and Act Upon Corron Farm Preservation Society Event Sunday, June 24th: Judy Arman and Laurel Garza propose to do an ice cream social and hayrides at Corron Farm on June 24th to seek donations to replace six brick pillars at Corron Farm. The mason said the bases are good but the pillars are not. T. Stutesman moved the Board support the Corron Farm fund raising event on Sunday June 24th. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
f. Review and Act Upon Corron Farm Preservation Society Project Proposal: Judy Arman and Laurel Garza offered that Wasco Ladies Aid will replace two pillars at Corron Farm, Dave Corron will pay to build another two pillars, and the ice cream social – hayride fundraising event will pay to build the last two pillars. Denise Morgan stated we have a certificate of insurance on file with the Township now. E. Murphy moved the Board approve the Corron Farm project to replace six pillars at Corron Farm. T. Stutesman seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated the district dropped off and picked up plow trucks 4,5,6, and 13 from the Bonnell Company in Dixon, IL for sandblasting and repainting, and plow blade mechanical adjustments and repairs, as needed; remaining snowplows and spreader boxes were taken off trucks and put into storage for spring road work projects; lawn damage was assessed throughout Campton Township and the Village of Campton Hills for upcoming restoration repairs; ditch restoration from plow damage was done with seed and soil; brush pick up was completed on the north side of Route 64; the south side of Route 64 will be done tomorrow, and Plato Township will be done next week; all trucks passed annual vehicle inspection and received certification; Safety Officer/Crewman Joe Pitts and Crewman John Giblin attended a seminar on West Nile Virus and mosquito control and received their certification to dispense mosquito briquettes for the 2012 season; all grates and storm drains were cleaned of debris throughout Campton Township and the Village of Campton Hills; garbage was picked up along numerous roadways throughout the Township and Village; intersections were swept as necessary on a weekly basis in the Township and Village; all stop signs were checked in the Township and Village and damaged or missing ones replaced; roads were patrolled throughout the Township and Village for drainage problems, pot holes, and culvert permits; the road crew continued to repair potholes with cold patch throughout the Township and Village; installed culverts on Mary Meadows East, Bridle Creek, and two on Beith Road; dug out a ditch and replaced a drain tile and culvert on Loretta Drive; hauled numerous loads of gravel to the District yard for on-going use; received/unloaded stored gravel; reshaped ditches to improve water flow on Colt, Castle and Ponderosa Drives, Harley and Bridle Creek Roads, Phar Lap, Happy Hills, Venetian Way, Prairie Valley, and Jens Jensen; cleaned out the creek on Bridle Creek Road; mowed grass at numerous locations in the Township; evaluation of required restoration area on Hunters Hill Road which was due to Waste Management recycle truck contents catching fire – Fox River & Countryside Fire/Rescue required contents to be dumped onto Township right of way; met with residents over proposed projects such as tree trimming/removal, also including those with ditch drainage issues; removed dead trees on Wyngate and Beith Roads; picked up and chipped trees damaged by April 21/22nd storm; completed ongoing maintenance on Township vehicles and equipment in house by staff. The Route 64 and 47 turn lanes are being widened to four lanes. A. Rottmann stated Representative Kay Hatcher and Village of Campton Hills President Smith addressed the concerns of the affected businesses. Commissioner Gallucci stated the problem was incorrect signage. It’s correct now.
Assessor – Alan D. Rottmann: Assessor Rottmann stated the tax bills are out. He is meeting with residents now. He will have the Assessor’s books turned into the County by June 15th which is required by a new state law. The earlier time to turn in the books means tax payer adjustments have to be done through the County Appeal Board, but they can still meet Assessor Rottmann here at least until September 10 for the appeals.
Solid Waste District – Barbara Boissonnas: No Report.
Financial Report – Louise McKay: Certified Public Accountant L. McKay stated April is the first month of the new fiscal year April 2012 through March 2013. This is a very busy time creating the monthly expenditures for the various funds and entering the information into the accounting system. All the accrual entries were created for the year end March 31, 2012 and posted to that fiscal year, and the account balances rolled over into the new fiscal year. The budgeted transfer of $5000.00 from the Road Money Market to the Road Reserve Money Market was accrued as of 3/31/12 and the transfer was made in April. The $25,000.00 Town Fund fiscal year surplus as of March 31st will be transferred by the end of this month. The $50,000.00 Open Space Fund fiscal year surplus as of March 31st is available as open space staff had some ideas concerning the surplus. Would the Board like it addressed as an agenda item next meeting? The final Trial Balance with accruals has been sent to the outside auditors. Sikich will be in the office beginning tomorrow through next Monday for their field tests of the accounts. The health insurance renewal is due July 1st. We expect a 19% increase in cost. She stated she attended a financial symposium sponsored by our investment firm PMA on April 17th. The federal government predicts continued low interest rates.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator K. Bilar was absent. Denise Morgan represented open space staff. The open space report stated the monthly volunteer workday will be Saturday May 12 at a location to be arranged. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Tent caterpillars were removed from fruit trees at Anderson Park, the Headwaters Conservation Area, and Poynor Park. There was mowing and weed whacking at all properties. At Anderson Park water was turned on for the season and the Congregational United Church of Christ volunteers worked on prairie gardens on April 29th. At Corron Farm three new plants were found: Moonseed (C=6), One – flowered cancer root (C=10), and Christmas fern (C=9). Garlic mustard and wild chervil are being pulled. Scout Mason Fisher will be planting five oak trees on May 12th. “Save the Date” e-mails and postcards have been sent for Prairie Fest at Corron Farm this summer. Donations will be needed to pay for Fox Valley Wildlife and the Good Ol’ Boys music band. At the Community Center ball field improvements are almost completed by the baseball leagues. At Gray Willows work on the culvert repair is complete. There will be a report by engineer Rob Linke. Scout Carson Rose will be working on tree clearing and log jam removal. At Harley Woods Witness Tree continues invasive species removal. At the Headwaters Conservation Area water was turned on and the horse trails opened. Shrubs in front of the Motz house were cut down so they could rejuvenate. At Town Hall holes in the floor from cables were filled. There is no report on Brown Road Meadows, LaFox Fields, Mongerson Park, or Poynor Park.
Joint Environmental Resource Management Committee – R. Linke, J. Kupar: Engineer R. Linke stated the Committee is working on green infrastructure language for Campton Township and Campton Hills. They want language that won’t interfere with the natural resource activities of homeowners, the Township and Forest Preserve. They are also looking for public speakers on environmental issues.
Engineering Update – R. Linke: Engineer R. Linke stated we put together an engineering plan for the culvert repair that was economically feasible, hired Active Excavating, and fixed the wing walls. They were there six days doing the bridge repair work. We think the repair will last a long time.
Supervisor Report – John Kupar: Absent.
5. Approval of Minutes:
a. Board Meeting April 5, 2012: T. Stutesman moved the Board approve the minutes of the meeting of April 5, 2012. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
b. Public Hearing Town Fund April 5, 2012: T. Stutesman moved the Board approve the minutes of the Public Hearing on the Town Fund of April 5, 2012. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
c. Public Hearing Road Fund April 5, 2012: T, Stutesman moved the Board approve the minutes of the Public Hearing on the Road Fund of April 5, 2012. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
6. Citizens’ Comments: Clerk Johansen reported on the recent trip to Springfield that he and Assessor Rottmann took to communicate township concerns to state legislators at Township Topics Day. This event was hosted by TOI (Township Officials of Illinois).
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon Gail Borden Library District Annexations of Campton Township Properties: T. Stutesman moved the Board table agenda item 7. a. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
b. Review and Act Upon the Letter of Credit for HCA Wetland Mitigation Bank Phase II with The Conservation Foundation Serving as Third Party Designee: T. Stutesman moved the Board table agenda item 7.b. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
c. Review and Act Upon Emergency Repair of Bridge at Gray Willow: T. Stutesman moved the Board approve up to $3000.00 in additional funds for the emergency repair of the bridge at Gray Willows. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
8. New Business – Presentation and Discussion for Action, Continued:
g. Review and Act Upon Purchase John Deere Z920A Ztrack under Il State & County Bid: T. Stutesman moved the Board approve the purchase of one John Deere Z920A Commercial Ztrack with 60 In. 7-Iron PRO Deck SKT 10155 for up to $9,000.00. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
h. Review and Act Upon Purchase 60” Mower Deck for Bobcat: T. Stutesman moved the Board approve the purchase of one Bobcat attachment 60” Brushcat Rotary Cutter, Standard Flow Part No. 7114295. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
i. Review and Act Upon Ride in Kane Service Agreement May 2012 through June 2013: T. Stutesman moved the Board approve the Ride in Kane New Freedom/JARC Service Agreement not to exceed $2000.00 for service dates May 2012 through June 2013. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
j. Review and Act Upon Village of Elburn Request for Steering Committee Member from Campton Township: T. Stutesman moved the Board table agenda item 8. j. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
9. Claims and Demands for Payment:
a. Town Fund: E. Murphy moved the Board approve and claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. E. Murphy seconded the motion. In a roll call vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
c. Capital Improvement Fund: Nothing.
10. Executive Session – Review Executive Session Minutes:
11. New Business Continued –
a. Discuss and Act Upon Approve Executive Session Minutes: T. Stutesman moved the Board table agenda items 10., 11., and 11. a. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed.
12. Adjournment: T. Stutesman moved the Board adjourn the meeting. E. Murphy seconded the motion. In a voice vote Trustees Stutesman, Boissonnas, and Murphy voted aye. Supervisor Kupar and Trustee VanZandt were absent. The motion passed and the meeting adjourned at 9:30 p.m.
Respectfully Submitted, Richard Johansen, Clerk