1. 2. 3.  The November 12, 2009 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt present. 

4. Reports:

Sheriff – Wasco Substation Community Policing – Sgt. John Grimes:  Absent. 

Highway Commissioner – Sam Gallucci:  Commissioner Gallucci’s report stated brush pick up was completed on both the north and south sides of Route 64 in Campton Township, the Village of Campton Hills and Campton Hills in Plato Township.  Completion of brush pick up took longer then expected due to weather conditions.  In Campton Township and the Village of Campton Hills Stop signs were checked on a weekly basis, and damaged or missing ones replaced; intersections were swept on a weekly basis; roads were patrolled for drainage problems, pot holes, and culvert permits; potholes were repaired with cold patch; and intersections were swept on a weekly basis.  Six new Rough Road signs were installed on Lenz, Kendal, and Crawford Roads for Campton Hills in Plato Township.  Battery flashing lights were replaced with solar flashing lights on Beith, Town Hall, Denker, and Old LaFox Roads.  Plows and salt spreaders were installed on all trucks for the winter season, and maintenance on township vehicles and equipment was performed in house by staff. 

Assessor – Alan D. Rottmann:  Assessor Rottmann stated we have closed out the appeal filing period.  Forty appeals were filed with the Board of Review. 

Solid Waste District – Barbara Boissonnas:  Solid Waste District President Boissonnas stated the Newsletter will be out in three weeks.  A thank you goes out to Trustee Lambe for her help.  We had our first zero complaint month last month. 

Staff Update on Open Space – Jack Shouba:  Open Space Development staff member Johnson summarized the recent tour by township officials and members of the public on township open space.  He stated these were of primary land holdings consisting of the Headwaters Conservation Area, Harley Woods, Corron Farm, and Poynor and Anderson parks.  Then they were of Brown Road Meadows and Mongerson parks which are in the planning stage.  And finally, the tour visited the Mongerson Farm, DeBeir, Anderson, Johnson, and Brack conservation easements.  Open Space Development Coordinator Shouba stated he flew over all township open space and easements, and took photos of township property.  The pilot donated his time and gas.  He also looked at properties for sale.  The parking lot at Harley Woods is under construction.  The monthly habitat management for volunteers will be this Saturday from 9:00 a.m. to 12:00 noon at Corron Farm.  A section of Fearson Creek was cleared out for an Eagle Scout project.  T. Stutesman asked what is passive recreation?  Answer was it is not an organized group activity.  It could be horseback riding, dog walking, hiking, etc.  B. Lambe thanked J. Shouba and K. Johnson for leading township officials and members of the public on the recent tour of township open space.  J. Kupar stated regarding the logs, or any other encroachment found on township open space, there are three levels of dealing with this.  First, we talk to them.  Then, we send a letter.  Third is enforcement.  Finally, we are working on a 2010 update of open space fiscal guidelines for our anticipated budget.     

Village of Campton Hills – Patsy Smith:  Absent.  J. Kupar stated Campton Hills Police Chief Anderson resigned, but will stay on until January.

Supervisor – John Kupar:  J. Kupar stated we continue to work on the foundation at Town Hall and will apply for a Riverboat grant to help pay for this.  We will also see if we can rehab

other things at Town Hall.  The township received an emergency request for an injunction against our parking lot construction at Harley Woods.  It went before Judge Colwell and the township won every issue.  We will assess whether to counter sue for costs.  We had a Special Board meeting to discuss ways to fund township open space maintenance until the year 2025.  We also discussed refinancing open space bonds in order to reduce taxpayer costs in the declining economy.  He requested that township CPA McKay make a report at every meeting in the future on open space, township, and road district financials.  

5. Approval of Minutes:

a. Board Meeting October 13, 2009:  T. Stutesman moved the minutes of the meeting of October 13, 2009 be approved.  G. Van Zandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

     b. Special Board Meeting October 29, 2009:  C. Boissonnas moved the Board approve the minutes of the meeting of October 29, 2009.  T. Stutesman seconded the motion.  R. Lambe moved to amend the minutes of agenda item 6. c. line eight by striking “and then create line items that result in a 10% decrease in maintenance fund spending each year,” and in the next line insert “extend the funding and” so that the two lines read: “To correct this we need to move 2 million back from the capital account to the maintenance account.  If we spend 10% less on maintenance, which is tight, we can extend the funding and make this work.”  The amendment was seconded by T. Stutesman.  In a voice vote on the amendment Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The amendment passed.  In a voice vote on the motion, as amended, Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed.                               

6. Citizens’ Comments:  Campton Township’s Kane County Board Representative Barb Wojnicki stated the full Kane County Forest Preserve Commission voted to accept the 21 acre land donation for the Fox Creek subdivision which is contiguous to the Campton Township Forest Preserve. 

7. Planning Commission:  Plan Commission Chairman Morgan stated the Planning Commission met about the Roger Brown property’s pre-concept land development discussion.  There have been five different development proposals over the years.  Both village presidents (Patsy Smith and Jesse Heffernan), and three plan commission Chairs (Campton Township, Campton Hills, and Lily Lake) were present.  This is a rural residential subdivision in an unincorporated area.  The Settlements of LaFox will begin building around the LaFox train station first and around Mongerson Park last.  It will probably be ten years before the Settlements reach Mongerson Park.  Kane County completed its ground water study. It’s 700 pages long.  J. Kupar stated it would be a good idea for Bob Kay with the United States Geological Survey (USGS) to touch bases with Paul Schuch of Kane County.

8. Old Business – Presentation and Discussion for Action:

a. Proposed Community Center Room Rental Policy:  G. Van Zandt moved the Board approve the following fee structure for rental of the Community Center: Campton Township residents private groups of up to 10 people $20.00 per use of the conference room; private groups of up to 50 people $50.00 per use of the large meeting room; not for profit groups of up to 50 people such as homeowner associations, sports leagues, girl scouts, boy scouts, American Red Cross $20.00 per use of the large meeting room; government groups of up to 75 people such as Kane County Development, Kane County Water Resources, Kane County Rangers, Village of Campton Hills and Police Commission, Republican Committee $50.00 per month.  The motion was seconded by R. Lambe.  C. Boissonnas moved to amend the motion by adding political parties to not for profit groups that pay $20.00 per use; delete Village of Campton Hills and Police Commission after Kane County Rangers; and delete the section on $50.00 for meetings per month for government groups of up to 75 people such as the Village of Campton Hills, and the Republican Committee.  The amendment was seconded by G. Van Zandt.  In a voice vote on the amendment of the motion Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The amendment passed.  In a voice vote on the motion as amended, Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion, as amended, passed.  J. Kupar stated this is a policy.  If we want to amend it later, we can. 

     b. Permission to Place Bee Hive on Open Space – Chris Saad:  C. Saad stated we waited last time to find out if the current bee keeper, Bob Sobel, was ok with another bee keeper.  It’s ok, so he wants to place five hives at the start.  C. Boissonnas stated five hives is ok.  A. Rottmann stated nothing will be at Mongerson South for ten years.  C. Saad stated it’s not good for bees to be near corn because farmers use pesticide.  J. Kupar stated the Motz property would be a perfect place.  It’s out  of the way, and it has seeps.  C. Boissonnas moved the board approve Chris Saad’s placing five hives on open space in two locations to be determined by Open Space Development Coordinator Shouba.  G. Van Zandt seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed.          

9. New Business – Presentation and Discussion for Action:

a. Proposed Engineering Services for Project Management Township Wide:  Administrator Glas stated sometimes after a project is agreed to, and begun, we may need expert eyes to be sure the project is implemented as designed and permitted.  J. Kupar stated we need a quality control person to see that a project is correctly done.  This could head off the kind of problems we encountered at Poynor Park.  We need a line item attached to each project for engineering support as a not to exceed item.  This would be project by project.  Scott Trotter of Trotter and Associates Engineers and Surveyors stated it’s basically a work order.  J. Kupar asked what is the multiplier?  Answer it’s a 2.6 multiplier.  J. Kupar stated this is in the middle.  T. Stutesman moved the Board retain Trotter and Associates on an add-on-call basis.  The motion was seconded by R. Lambe.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

     b. Resolution for IMRF 2009-90:  Administrator Glas stated we take money out of employees paychecks to pay for dependent health insurance.  The township had an audit by the Illinois Municipal Retirement Fund (IMRF) which recommended the township deduct IMRF retirement before the health insurance deduction.  That requires a Board Resolution.  G. Van Zandt moved the Board adopt Resolution Number 2009 – 90 a Suggested resolution to include compensation paid under an Internal Revenue Code section 125 Plan as IMRF earnings.  The motion was seconded by T. Stutesman.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The Resolution passed. 

c. Set Truth in Taxation Public Hearing Town Fund – December 8^th 7:00 p.m. And

     d. Set Truth in Taxation Public Hearing Road District Fund – December 8^th 7:15 p.m.:

L. McKay Campton Township CPA stated because inflation is less then .01%, and new construction is approximately 1.5% increase over last year, there is no need to do the truth in taxation notice and hearing.  We won’t hit the 5% increase over last years taxes that would trigger the notice and hearing.  The increase in the bonds was 3.2% which is also below 5%.  Revenue will be flat.  We will probably get 1.5% increase over last year from some new construction.  No action was taken on agenda items 9. c. and 9. d. 

e. Maintenance Fund Reimbursement Proposal:  G. Van Zandt stated let’s let J. Johnson of Garfield Farm know we are having a committee meeting on whether to pursue getting revenue from farmers maintaining open space.  R. Lambe moved the Board approve moving $2 million dollars from the open space capital/acquisition account to the open space maintenance account.  The motion was seconded by C. Boissonnas.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed.

f. Authorize the 2010 Bond issues:  R. Lambe moved the Board approve taking the necessary steps to refund/refinance series 2001 and 2002B bonds in the year 2010.  The motion was seconded by T. Stutesman.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

g. River Boat Grant Resolution:  G. Van Zandt moved the Board approve the Resolution Authorizing Application for Kane County Riverboat Funds and Execution of All Necessary Documents.  The motion was seconded by R. Lambe.  T. Stutesman moved to amend the Resolution by deleting “in the amount of $100,000.00” from the Resolution.  The amendment was seconded by G. Van Zandt.  In a roll call vote on the amendment Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe and Van Zandt voted aye.  The amendment passed.  In a roll call vote on the motion, as amended, Supervisor Kupar, and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion, as amended, passed.

h. Discuss 2010 FOIA Changes and Procedures:  C. Boissonnas stated the new FOIA (freedom of information act) creates new rules and procedures for handling public information requests.  To implement these he is presenting the Board with proposed procedures for township staff and the FOIA officer to be voted on at the December meeting, and implemented on January 1, 2010.  Additionally, he is presenting the Board with a sheet on what is new and different about the new Illinois Freedom of Information Act.  What is new is a Public Access Counselor in the Illinois Attorney General’s office, and Freedom of Information Officers for local governmental bodies.  What is different is the way FOIA requests may be handled, and the fees that may be charged.  Campton Township has already adopted the new fee structure contained in the Act.

i. Town Hall Foundation Repair Time Line:  Administrator Glas stated the written proposal of the Town Hall foundation repair time line from DLA Architects pushes everything back until the Riverboat grants are awarded next year which will be by the end of March or beginning of April.  G. Van Zandt moved the Board accept the time line from DLA Architects as proposed.  The motion was seconded by C. Boissonnas.  In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

     j. Office Space for Town Hall Staff:  T. Stutesman gave the committee report on the issues created by the repair problems at Town Hall.  He stated he and L. McKay with Campton Township, and M. Van Kirkoff with the historical preservation department of Kane County made up the committee.  They concluded Town Hall’s present use as office space is inappropriate, but it should be preserved as a historical building and returned to its original use as a meeting hall.  As a meeting hall it will need foundation reinforcement in the center of the building as well as the other foundation repairs.  They recommended we find office space for staff elsewhere but do not recommend combining the assessors office with the township offices because the design of the building would not allow for that.  Adding on to the building would not be functionally workable and too expensive.  Telecommuting, or working from home could be one short term solution for staff.  Other buildings that the township owns should be looked at.  In future another committee could be formed that includes community participation, if a more costly solution is to be examined.  J. Kupar stated he spoke to the engineer and was told if we shore the building up, and monitor it, there will be no problem to have staff there over the winter.  Shoring and monitoring will cost $5,640.00.  A trailer could also be used for staff at the Community Center.  A. Rottmann stated the trailer quote was inexpensive, and Campton Hills President Smith said a trailer would be ok on a short term basis.  J. Kupar stated the quotes for rent are $909 per month for six months and then $2814 per month plus utilities; or $1400 per month with a six month minimum plus utilities; or $1,100 per month including utilities.  We don’t have this money in our budget, so we will look at shoring Town Hall up, and the cost of a trailer at the Community Center.  Anyway you look at it we have tight budgets all around.  There will be no action tonight.  We will revisit this next month. 

k. Town Hall Foundation Cost for Shoring Foundation and Monthly Check:  J. Kupar stated we have a quote of $5,640.00 for temporary shoring of the north wall at Town Hall and

monitoring it.  G. Van Zandt moved the Board approve getting two more quotes for shoring the north wall of Town Hall, and monitoring it, in order to select a contractor in an amount not to exceed $6,000.00.  The motion was seconded by C. Boissonnas.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

10. Claims and Demands for Payment:

a. Town Fund:  G. Van Zandt moved the Board approve the claims and demands on the Town Fund.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

     b. Open Space Fund:  G. Van Zandt moved the Board approve the claims and demands on the Open Space fund.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar, and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed.                                        

c. Park and Recreational Fund:  Nothing.

11. Executive Session – Review Executive Session Minutes; Land Acquisition and Discussion of the Appointment and Compensation of the Township Attorney:  T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes; discussing land acquisition and discussing the appointment and compensation of the township attorney, and include Township Administrator Glas, Township CPA McKay, Assessor Rottmann, Open Space Development Coordinator Shouba, Campton Township’s Kane County Board Representative Wojnicki, and attorney Judy.  The motion was seconded by R. Lambe.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and Lambe voted aye.  Trustee Van Zandt was absent.  The motion passed and Executive Session began at 9:54 p.m. 

12. New Business Continued –  Supervisor Kupar reconvened the regular session.

l. Review and Act Upon Approve Executive Session Minutes:  G. Van Zandt moved the Board approve the Executive Session minutes of October 13, 2009 and October 29, 2009.  J. Kupar seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed. 

m. Review and Act Upon Discussion of the Appointment and Compensation of the Township Attorney:  Nothing.

13. Adjournment:  G. Van Zandt moved the Board adjourn the meeting.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye.  The motion passed and the meeting adjourned at 11:05 p.m. 

                                                                               Respectfully Submitted,

                                                                               Richard Johansen

                                                                               Clerk