1. 2. 3. The November 13, 2012 Board meeting was called to order by Supervisor Kupar at 7:40 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt present.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated salt prices have stabilized. We carried over a lot of salt from last year because of the mild winter so we have also saved on that. We completed brush pick up for the south side of Route 64 and the Village of Campton Hills in Plato Township. Dura Patching was done on McDonald Road for the Village of Campton Hills in Plato Township. Ditch work was performed to install 4” drain tiles, rip/rap, matting, and landscaping with soil and seed on Sunset, Woodland, and Deer Run Drives; and Quail Court. This will alleviate standing water. Overgrown trees were trimmed back on Crawford Road to improve visibility for oncoming traffic. We replaced batteries in flashing warning lights on Campton Hills Road at Anderson Road, Brown Road at Old LaFox Road, Beith and Denker Roads and Jens Jensen Lane for safety concerns. Replacement is on a bi-monthly basis. All grates and storm drains were cleaned of debris throughout Campton Township and the Village of Campton Hills; all intersections in the Township and Village were swept on a weekly basis; all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced; we continued to patrol roads throughout the Township and Village for drainage problems, pot holes, and culvert permits; and we continued to repair pot holes with cold patch throughout the Township and Village. All trucks passed their annual inspection for certification. Ongoing maintenance was performed on Township vehicles and equipment by staff in house.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he completed the county appeals a couple weeks ago. Sixty-four appeals were filed. He is now working on the 2013 assessments.
Solid Waste District – Debbie Ballot: Solid Waste District President Ballot stated she was recently elected President of the Solid Waste District to take the place of Barbara Boissonnas who moved. The District will not meet in November or December. Next year they will meet bi-monthly and then resume monthly meetings the following year to prepare for contract negotiations. The District is a member short. She recommends the Township Board appoint Jack Berry to the position. He was previously a Solid Waste Trustee.
The following is out of agenda order. It will appear under New Business, item a. J. Kupar moved the Board appoint Jack Berry a Trustee of the Solid Waste District. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed, where-upon Clerk Johansen swore Jack Berry in as Trustee of the Solid Waste District.
Financial Report – Louise McKay: Certified Public Accountant McKay stated Town, Road & Bridge, and Open Space are within their total budget. Any line items that are over budget are offset by under budget line items. Review the investment report for the certificates of deposit purchased in October. Midterm investments from three to five year certificates of deposit did not have a balance in the portfolio. Based on current rates, the estimated outlook for future interest rates, and the makeup of the portfolio, several three to five year certificates of deposit were obtained. In October the $200,000 Federal Home Loan Bank Note maturing 10/12/2021 was called in the 2008A bond account. These funds are being reviewed for investment options. Funds were transferred from PMA’s Maintenance account to the Harris Capital Improvement account in anticipation of the park property closing on October 19th. The Capital Improvement account at Harris has a balance of $188,000 due to the delay of the October 19th closing rescheduled to November 2nd. The budget and levy is being prepared for the next fiscal year.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday was Saturday, November 10th. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. The boy scouts cleaned out the dairy barn at Corron Farm. Dave Corron, Tom Serewicz, and Kristin Bilar attended a safety meeting on blood born pathogens. The parking lots have been restriped where needed. Our dump truck is in need of replacement. The stock (standard) suspension on the Bobcat ATV was compromised due to heavy-duty usage. A new upgraded front and back suspension was installed which can withstand the heavy fire tank, water, and rough terrain. At Anderson Park the septic was pumped and water shut off for the winter. Parking bumps were installed against doing “donuts” in the parking lot. One hundred-sixty-six more parking bumps are needed. The parking lot was graded and the entrance garden burned. The cyclocross event was successful and did not cause any excessive damage. At Corron Farm the old outhouse hole in the small tool shed was filled in. A leak in the underground water supply will need to be dealt with in the spring when the water is turned on again. This will likely require redoing the water lines to the farmyard at the southwest corner of the horse barn. We burned 85 acres in the south prairie at Silver Glen and Corron Road on November 2nd. The dairy barn walls and west porch walls on the house were patched so snow cannot get in. Garage door keypad, fire extinguisher, and emergency exit lights were installed on the big tool shed. Topsoil was brought in, graded, and grass seeded north of the goat’s pen near the picnic shelter. All grape vines and trees were removed from the Silver Glen fence line. Some minor fence repair is needed. Staff continued cleaning in the horse barn workshop area and began cleaning in the small tool shed. At the Community Center cleaning the basement is almost complete. At Gray Willows we are reviewing the main barn and we will share the report after meeting with the Gray Willows Planning Committee. The brush piles have been cleaned and excavated. The trash was deep. We are currently using only the east pile. The brush hog mower on the Bobcat was used to mow down multi-flora rose. At Harley Woods we mowed a swath around the Torchie prairie and a burn break around the Beith Road prairie. We are re-mulching around oaks. At the Headwaters Conservation Area the water is shut off. We replaced the wooden “Horses keep off limestone trail” sign with a metal sign. At Mongerson Park the kame and right of way were mowed. At Poynor Park the parking lot was graded and the concession stand removed for the winter. At Town Hall the septic was pumped and the fall garden clean up begun. Easement monitoring is complete for the year. There is no report for Brown Road Meadows or LaFox Fields.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke: R. Linke stated the committee moved its meeting date and wrapped up its work on Plan Commission Ordinances.
Engineering Update – Rob Linke: Engineer Linke stated we received three proposals for work at Gray Willows. See this later under New Business, item 8. c.
Supervisor’s Report – John Kupar: Supervisor Kupar stated:
· Campton Township in Kane County is one of only a few townships in Illinois that has an open space plan, and they certainly are leaders. We have helped the township several times with land acquisitions and passing open space referenda totaling $47 million. Thank you, Campton Township.
5. Approval of Minutes:
a. Board Meeting October 9, 2012: T. Stutesman moved the Board approve the minutes of the meeting of October 9, 2012. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
6. Citizens’ Comments: None.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon the Use of the Vacated Caretakers Residence at Gray Willows: J. Kupar stated he and G. VanZandt walked through the building. G. VanZandt stated the building is substantial. The structure is good. The roof is good. Some repairs include two windows to replace, the concrete pad needs to be elevated so water flows away from the basement, and it needs some interior decoration. K. Bilar stated she will get the building inspected. Clerk Johansen stated this is an action item. T. Stutesman moved this item be removed from the agenda. The motion was seconded by G. VanZandt. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon Accepting or Rejecting Bids for Sale of Road District Surplus Equipment: Supervisor Kupar asked Highway Commissioner Gallucci the approximate value of the 1995 Ford L-8000 truck with plow and salt spreader. Commissioner Gallucci stated $7500 to $8500. Certified Public Accountant McKay presented Clerk Johansen with two sealed envelopes. The Clerk opened the first envelope and announced it was from the Village of Hinckley that bid $9000. He opened the second envelope and announced it was from Niles Excavating in Plano that bid $7800. G. VanZandt moved the Board accept the bid of the Village of Hinckley in the amount of $9000 for the 1995 Ford L-8000 truck with plow and salt spreader, as is. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Solid Waste District Trustee Appointment: This occurred earlier on the agenda under Reports: Solid Waste District.
b. Review and Act Upon Final Report of Eagle Scout Carson Rose Trail Clearing Project at Gray Willows: Eagle Scout candidate Carson Rose gave a power point presentation on making the Gray Willows farm trail, clearing a path to the cement slab, and the Tucker Run log jam cleanup. He stated everything was done by hand. He obtained 51 scout volunteers that cleared a 2000-foot long trail of brush, 16 feet wide, for safer access. They untangled the Tucker Run log jam and removed the logs to a burn pile. This was done on August 11th. He began at 7:30 a.m., provided instructions at 9:00 a.m., and they were done at 1:00 p.m. This was a total of 165.5 volunteer hours, and 211 hours total. Carson received the thanks of the Board and applause from the audience.
c. Review and Act Upon Selection of Gray Willows Drainage Project Contractor: Engineer Rob Linke stated this project is for erosion control on the Ferson Creek Dam at Gray Willows and erosion control by the concrete crossing on Tucker Run by adding rip/rap on the sides at both sites. We have the permits and three contractors have submitted bids. The low one is from Biotechnical Erosion Control, Ltd. that came in at $16,750.00. Trotter and Associates, Inc. recommends that company. They will try to complete this project this year but the contract allows until May 2013. T. Stutesman moved the Board approve Biotechnical Erosion Control, Ltd. as the winner of the Gray Willows drainage improvement project in the amount of $16,750.00. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
d. Review and Act Upon Headwaters Conservation Area Gate Agreement: G. VanZandt moved the Board approve the Headwaters Conservation Area Gate Agreement between Campton Township and Brian Larsen. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
e. Review and Act Upon Old Oak LLC Special Use Outdoor Storage: J. Kupar stated this business is in the Township not the Village. The Board noted the area in question is screened from the road and had no particular objections. V. Vandiver moved the Board approve the outdoor storage special use for Old Oak LLC. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
f. Review and Act Upon Setting Elected Officials Salaries for the Next Four Year Term 2013-2016: T. Stutesman moved the Board approve the Resolution Setting Compensation of Township Offices for the Four Year Term Beginning May 20th, 2013. V. Vandiver seconded the motion. The Resolution kept the salaries of Trustees the same but reduced salaries of other elected officials. The Clerk and Highway Commissioner received small reductions while the Assessor’s annual salary was reduced by $3,020.00 and the Supervisor’s salary, that includes the salary of Road District Treasurer, was reduced by $6,186.00. All salaries were frozen for the four-year term. The Assessor’s salary is set a year behind other elected officials salaries by state law so his reduction takes effect a year later then the rest of the Board’s but it runs a year longer then the rest of the Board as well. The Assessor and Highway Commissioner salaries equal each other for each four-year term. This breaks down as follows:
· Supervisor $27,500 2013 to 2016
· Road District Treasurer $100 2013 to 2016
· Clerk $12,900 2013 to 2016
· Highway Commissioner $74,900 2013 to 2016
· Assessor $74,900 2014 to 2017
· Trustees 1st Meeting $100 2013 to 2016
· Trustees 2nd Meeting – rarely $50 2013 to 2016
Supervisor Kupar stated the reductions and four year freeze reflect the new economic realities and in the Supervisor’s case the fact that open space purchasing has largely concluded. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The Resolution passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: G. VanZandt moved the claims and demands on the Town Fund be approved. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Open Space Fund: T. Stutesman moved the claims and demands on the Open Space Fund be approved. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
10. Executive Session – Review Executive Session Minutes: J. Kupar moved the Board take Executive Session - Review Executive Session Minutes off the agenda. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
11. New Business Continued –
g. Discuss and Act Upon Approve Executive Session Minutes: J. Kupar moved the Board take New Business Continued – Discuss and Act Upon Approve Executive Session Minutes off the agenda. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
12. Adjournment: G. VanZandt moved the Board adjourn the meeting. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed and the meeting adjourned.
Richard Johansen – Clerk