1. 2. 3. The November 8, 2011 Board meeting was called to order by Supervisor Kupar at 7:40 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt present. Trustee Stutesman was absent.
4. Reports:
Sheriff – Kane County – Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated there has been tree and limb damage from windstorms. When people call we go out and pick it up. We are trimming tree limbs back from stop signs to make them visible for safety reasons. We get three calls per day about the Burlington – Corron Road intersection work. We tell them this is not a Campton Township project, and suggest they call the County, because it is a Kane County project. Brush pick up was completed on the south side of Route 64 and the Village of Campton Hills in Plato Township. Road and drainage projects were completed that consisted of digging out culvert ends, culvert openings, replacing culverts, catch basins, soil, gravel, and shaping ditches for installation of matting, rip/rap, 3”to 4” drain tiles, blacktop driveway aprons, shoulder gravel and landscaping with soil and seed. These projects were completed on Faireno, Brookside west, Deer Run and Phar Lap Drives; Old Burlington, Old LaFox, and Wooley Roads; Venetion Way; Jens Jensen Lane; Far View Court, and Cloverfield Circle. All grates and storm drains were cleared of debris throughout Campton Township and the Village of Campton Hills; all subdivision intersections were swept in the Township and Village on a weekly basis; all stop signs were checked on a weekly basis and damaged or missing ones replaced; roads were patrolled throughout the Township and Village for drainage problems, pot holes, and culvert permits; and pot holes were repaired with cold patch throughout the Township and Village. Ongoing maintenance on Township vehicles and equipment was performed in house by Highway District staff. All trucks passed safety inspection for lights, brakes, and emissions in the testing lanes and received certification for 2012.
Assessor – Alan D. Rottmann: Assessor Rottmann stated we had 70 appeals. He is preparing for the hearings that are scheduled to the end of November when he expects them to conclude.
Solid Waste District – Barbara Boissonnas: No report.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the grand total of all funds have a balanced budget or an estimated surplus of actual and forecasted expenditures versus the annual budget. Please review your department/fund accounts closely on the spreadsheets and notify the office if you know of any future expenditures not included in the November 2011 through March 2012 forecast. All line items will continue to be monitored closely to insure any over budget item has an offsetting under budget line item. Town Fund has a total favorable budget variance overall specifically in the Administration and Assessors departments. The Park department indicates it will be over budget due to the well repair. There are Town Fund Administrative line items that have favorable budget variances that offset the predicted over budget in the Park department. The Road Fund also has an overall favorable budget variance of forecasted expenditures versus the annual budget. The road resurfacing cost of $206,067.69 was under budget due to using more motor fuel tax funds. This under budget resurfacing expenditure and the favorable budget variance for health insurance offset all predicted over budget line items for the Road Fund. The final expenditures for the Poynor Park drainage project are in the cash disbursement report: the $6,479.00 retainage payment to ENCAP, Inc. and several limestone invoices for stone spread by Township staff. Now the project is closed, staff will prepare the paperwork to receive the Kane County American Recovery and Reinvestment Bonds funds for the drainage project. Also in the cash disbursement listing, is the first of the bond payments to Kane County in the amount of $13,180.18 for the American Recovery and Reinvestment Bonds for the Poynor Park and Gray Willow drainage projects. During October two Federal Home Loan Bank Note Investments were called. It is difficult to find good or even acceptable returns on investments in the current market but Trustee (and CPA) Murphy and staff CPA McKay are watching for investments to replace the called notes. G. VanZandt stated we need to do this on a timely basis. J. Kupar stated we need a meeting with our investment company, PMA. L. McKay continued, she attended the Ride in Kane meeting on October 4th and November 1st. Sponsors mailed requests to their registered riders to complete a rider survey. Surveys have been returned and the information used to support the federal grant. The mailing also served the purpose of determining if registered riders in the program have moved. The Board decided to hold the Ride in Kane Sponsor Committee meetings every quarter in 2012, because many of the committee business matters have been completed (i.e. grant sponsor letters, rider survey distribution, and the final draft of the new rider registration form is scheduled to be completed at the December meeting). The motion to hold quarterly meetings passed by committee vote. Patsy Smith stated the Village of Campton Hills contributed $500.00 to Ride in Kane.
Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith stated a local group is starting a Kiwanis club. These clubs do charitable work. She suggests residents come to the Wasco Elementary School, November 17th at 6:00 p.m., for a Chicago Metropolitan Agency for Planning (CMAP) workshop. Teska and Associates do workshops for land use plans. The Village got a $50,000.00 capital improvement grant for storm water/sewer improvements. A lawsuit was filed by Jim Newman. She reported it names the Village, Kane County, Wasco Sanitary District, and the Kane County Forest Preserve, and she believes the purpose is to stop the settlement agreement between Fox Mill Limited Partnership and the Fox Mill Master Homeowners Association.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday is scheduled for November 19th at Town Hall for fall clean up. Staff attended the Ferson-Otter Creek Watershed and Fox River Ecosystem Partnership (FREP) meetings, and J. Shouba and K. Bilar met with Holly Hudson about the Blackberry Creek Watershed Plan. The Fox River Countryside Fire Protection District is not requiring burn permits. They just ask to be called. Weeding and fertilizing was done at the Headwaters Conservation Area, Town Hall, and Poynor and Anderson Parks. At Anderson Park boys’ baseball is proposing to add Autumn Blaze maple trees at no cost to the Township. Cyclocross took place October 30th. At Corron Farm raspberry, gooseberry, multiflora rose and honeysuckle is being cleared from the woods. Fence lines are being cleared. Electrical work is complete to the horse barn. The garage doors on the big and small tool sheds need adjustment/repair. At the Community Center the new roof is in progress, and boys’ baseball is proposing to add an arborvitae hedge at no cost to the Township. At Gray Willows the fall wagon rides took place November 4th and 5th. We took 25 people each trip. Staff met with Rob Linke about upcoming projects using money left over from the Poynor Park project. At Harley Woods Witness Tree is performing herbicide work on garlic mustard. The new prairie has been mowed. At the Headwaters Conservation Area dog park gates are being made, and gutters are scheduled to go in on November 9th., weather permitting. At LaFox fields, boys’ baseball is proposing to add an arborvitae hedge at no cost to the Township. At Mongerson Park the kame area has been mowed. At Poynor Park stargazing events were held the last two weekends of October, and a contract with the Fox Valley Astronomical Society is being worked on to enable this to continue on a regular basis. EnCap drainage improvement work is complete and the final payout will occur this month. Limestone has been added to the warning tracks, and gravel added around the concession area. At Town Hall exterior painting is in progress. Monitoring of conservation easements is complete. There is no report on Brown Road Meadows.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke, Jack Shouba: Engineer Linke stated the Committee is exploring the idea of another United States Geological Survey (USGS) study of water levels. We are looking at funding sources – EPA, USGS, etc.
Engineering Update – Poynor Park & Gray Willows – Rob Linke: Engineer Linke stated Poynor Park drainage improvements are completed. EnCap said if some grass doesn’t germinate next spring, they warrantee to seed more grass. He will process the final payout request. We have $15,000 left over from Poynor and we already budgeted $19,000 for Gray Willows. He proposes to spend all this on Gray Willows as follows: Project one – a structural evaluation of the existing concrete bridge for $2,500.00; Project two – install stone rip rap around the dam abutment for an engineering cost of $2,500.00 and construction cost of $12,000.00, as an add on alternate, install a rock “ramp” below the dam; Project three – at the Tucker Run stream crossing remove box elder trees on the right side of the stream as well as the dead tree on the left side, install rip rap to fix the scour below the crossing and create a “riffle” between the pool upstream and the pool below, engineering cost $3500.00 and construction cost $11,000.00; Project three “B”- demolish the abandoned stream crossing on Tucker Run, cost $500.00 to $900.00; Project three “C”- fix trail erosion to the north parcel due to field runoff, cost $500.00 to $750.00. Cost summary is engineering: $8,500; Kane-DuPage SWCD permit fee: $500.00; Construction: $24,500.00; for a total of $33,650.00.
Supervisor Report – John Kupar: Supervisor Kupar stated Campton Township and the Village of Campton Hills toured the new Aurora Police Department headquarters which was certified as a Gold LEED building. LEED stands for Leadership in Energy and Environmental Design. This is a rating system for buildings similar to gas mileage ratings for cars. Under LEED, buildings accumulate points for things such as saving energy, having accessible mass transit, and mitigating storm water runoff. Once the points are tallied, the building earns a LEED rating. The higher the tally, the more sustainable a building is. Examples of things that earn LEED points are:
· Permeable pavers that absorb storm water run off and are light in color so they do not reflect heat back into the building which reduces cooling costs;
· Variegated bioswales – as opposed to storm sewers – to carry water runoff into a retention pond, which reduces the impact on a sewer system;
· “Daylight harvesting” elements that maximize natural light;
· Recycled content in drywall, steel and concrete; and
· Photovoltaic panels for solar power generation.
LEED is an internationally recognized green building certification system which provides third party verification that a building or community was designed and built using strategies aimed at increasing performance, reducing waste, and improving quality of life.
The Supervisor, Assessor, and Clerk attended the Township Officials of Kane County dinner two weeks ago. The speeches, presentations, and discussions were that we should highlight the accomplishments of our townships through web sites and other media. We need to get the word out about what we do, and how cost effectively we do it. At the Steering Committee meeting for the Campton Hills Town Center plan we reviewed the second round of design concepts for a future town center. There are four conceptual designs at this point. We reached a final resolution with the Illinois Department of Revenue in regards to the Gray Willows Farm Tax issue. The abandoned farmhouse will be exempt from taxes, while the two life estates are subject to taxation until the life estates end. The owners of the life estates will pay the taxes.
5. Approval of Minutes:
a. Board Meeting October 11, 2011: G. VanZandt moved the Board approve the minutes of the meeting of October 11, 2011. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
6. Citizens Comments: None.
7. Planning Commission: No Report.
8. Old Business:
a. Review and Act Upon Campton Township Emergency Assistance Program: C. Boissonnas moved the Board table agenda item 8. a. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
9. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Levy Calculation: CPA McKay recommended no increase in the levy. The Board agreed. L. McKay added this is the same decision as last year. No action was taken on this agenda item.
10. Claims and Demands for Payment:
a. Town Fund: C. Boissonnas moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
c. Capital Improvement Fund: E. Murphy moved the Board approve the claims and demands on the Capital Improvement Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
11. Executive Session – Review Executive Session Minutes: No Executive Session.
12. New Business Continued –
b. Review and Act Upon Executive Session Minutes: No Action.
13. Adjournment: C. Boissonnas moved the meeting be adjourned. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Murphy, and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 9:30 p.m.
Respectfully Submitted,
Richard Johansen
Clerk