4. Reports:

     Sheriff – Kane County: Absent.

     Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we completed brush pick-up for the north and south sides of Route 64 in Campton Township, the Village of Campton Hills, and the residents of Campton Hills in Plato Township, but due to the large amount of brush created by wind and storm damage, it took longer then expected this year.  This winter we will save a lot of money on our deicing program by manufacturing our own salt brine.  The salt brine system costs $32,000.00 to buy, but for $1600.00 our staff member, Sam Skidmore, built one for the Township.  We will spend less money on materials.  Salt brine is water and sodium chloride used for snow and ice control.  Salt brine is much less expensive then salt.  Salt brine stays on the pavement rather then bouncing and scattering to the ditches.  Pre-treating pavement with salt brine before snow or ice has bonded can be ten times more effective then placing salt crystals on top of snow or ice after it has bonded.  Geomelt is an eco-friendly sugar beet natural organic accelerator for nearly any anti-icing product.  When blended with salt brine it gives superior performance over straight salt brine.  Straight salt brine loses its effectiveness at 5 degrees F.  Geomelt mixed with salt brine has a freezing point of minus 30 degrees F.  There is no rusting of cars from Geomelt.  Township roadways will be treated with 85% Geomelt and 15% salt brine mixture with no chloride whatsoever.  The road crew continued to repair potholes with cold patch, picked up storm damage, and continued to patrol roads throughout Campton Township and the Village of Campton Hills for drainage problems, potholes, and culvert permits.  We checked all stop signs in the Township and Village on a weekly basis and replaced damaged or missing ones.  We prepared and paved driveways on Crestwood and Denker Drives, and dugout and replaced a plugged drain tile on Willowbrook Drive.  All trucks were certified by annual inspection and ongoing maintenance was performed on Township vehicles and equipment by staff in house.   

     Assessor – Alan D. Rottmann: Assessor Rottmann stated we are done with the 2010 assessments and nearing the end of the appeal process.  We had 64 appeals filed which is a large amount because of the economy.  Next we begin assessments for 2011 which is a quadrennial assessment year.  This means each property gets assessed individually.  The average will be a 10% reduction in assessed value.  That doesn’t mean taxes will go down because taxing bodies will increase their tax rates to compensate for the reduction in assessed value. 

     Solid Waste District – Barbara Boissonnas: No Report.

     Financial Report – Louise McKay: CPA (Certified Public Accountant) McKay stated expenditures continue to be monitored closely to maintain a balanced budget.  Any line items that are over budget have offsetting line items that are under budget.  We started working on the budget for the next fiscal year and the levy ordinance.  It will not be necessary to hold the public hearing for Truth in Taxation because the new tax levy will be less then 105% of last years levy. The CPI (consumer price index) factor used for the levy and the new construction will be under the limiting percentage.  Last week approximately $1.2 million matured in the perpetual maintenance fund.  Currently investment rates are at an all time low and we will continue to try to locate a better investment percentage rate.  J. Kupar stated we were told investment in municipal bonds are o.k. if they are triple A. 

     Village of Campton Hills – President Patsy Smith: Village of Campton Hills President Smith stated Campton Hills decided to take ownership of a four-acre park from the Norton Lakes developer to satisfy the land/cash contribution if the development is approved.  Campton Hills is continuing to work with the Fox Mill Homeowners Association.  The consensus is the Fox Mill Homeowners Association will own the four acre park.  Campton Hills requested the H.A. to agree to that.  The developer of Norton Lakes took the 1.3 million for capacity rights in the Wasco Sanitary District out of escrow and gave it to B&B developers.  This was part of a lawsuit that questions whether B&B Development Corporation has control over the sanitary district’s capacity rights.  If it’s decided they don’t, the Norton Lakes developer gave away money that was supposed to go to the sanitary district. Highway Commissioner Gallucci stated he needed to add to his report by stating Prairie Lakes had its final inspection yesterday and we accepted the roads.  The new bank and the developer that bought Prairie Lakes is holding $100,000 in escrow for a year in case any problems come up. 

     Open Space Staff Report – Jack Shouba & Open Space Documentation Report – Kathleen Judy-Prucnell : Open Space Development Coordinator Shouba stated Kristin Bilar started her new position as Open Space Coordinator November 1^st.  The next volunteer workday will be Saturday November 13^th.  We will collect prairie seeds.  Volunteer work days are the second Saturday of the month from 9:00 am to noon.  We are obtaining prairie burn permits from the Elburn and St. Charles Fire Departments.  September 17, 2011 will be the date for our next Prairie Fest.  We will soon start work on next years budget.  At Brown Road Meadows the Kane County Forest Preserve wants permission to access the Great Western Trail through our property to remove box elders.  J. Kupar stated they need to be responsible if there is damage – ruts, for example.  J. Shouba stated he will talk to them.  At Corron Farm deer have damaged two of our recently planted honorary trees.  Two Girl Scout tours collected prairie seeds for us.  We have been herbiciding multiflora rose.  Bill Koch, our volunteer bird monitor, continues to report new species, which now total 80.  At Gray Willows we will be winterizing the small house.  The furnace is old and beyond repair.  Some of the buildings are being cleared out.  We have begun to mark the boundary with signs.  At Harley Woods a contractor (Witness Tree) applied herbicide to garlic mustard and oriental bittersweet.  We are meeting with contractors to obtain quotes for clearing invasive plants.  Ken will meet with county officials regarding flooding issues on Torchie’s neighboring property.  We are obtaining an estimate for fencing.  At the Headwaters Conservation Area we met with V3 regarding their plans for prairie burning and modifications to increase the amount of water in the wetlands, but their plans are on hold due to the economy.  We researched and ruled out removing the old house by having the fire department burn it.  We would have to hire a tear down of the Motz house.  No report on Mongerson Park.  At Poynor Park we installed signs “Park Closed Dec. 1 – Mar. 1”.  We are meeting with contractors regarding the drainage repair and erosion control project.  We conducted a prairie burn November 10^th.  At Anderson Park the Cyclocross event was held November 7, with over 450 participants.  At Town Hall no report.  Regarding easements we inspected our easements on October 23^rd.  Kathleen Judy-Prucnell has been working with us to make sure all our open space documents are in order.  Kathleen Judy-Prucnell stated her update on Open Space Documentation includes fact checking, corrections on documentation and pin numbers, and the policy the Township passed.  The Campton Township Open Space Plan document update of November 8, 2010 consists of an Index of documents inventoried; a Ten Year Executive Summary; Timeline; Policy on Conservation Easement Stewardship, Land Trust Alliance Standard 14 adopted 7/10/02; Campton Township Conservation Easement Annual Monitoring Report, Certification; and Campton Township Property Locations, Addresses, & Pin Numbers. 

Joint Environmental Resource Management Committee – John Kupar, Rob Linke, Jack Shouba: Rob Linke stated the committee is making comments on subdivision ordinances.  We will make comments to the Township and Village. 

·       Supervisor Report – John Kupar – Discuss EA guidelines:                                           Supervisor Kupar stated Kristin Bilar accepted the position of Open Space Coordinator.  She will be responsible for the administration of the open space program including obtaining grants and other funding for the program.  In addition she will develop nature, education, and other recreation programs which will increase the utilization and exposure of our parks and open space.  Kristin graduated from Southern Illinois University with a BS in Zoology.  She worked as Restoration Ecologist for the Township for two years and worked as an Ecological Field Technician for V3 Companies for three years.

·       Supervisor Kupar stated he and Jerry Johnson met with the Corron family last weekend to set the groundwork for discussing the potential of acquisition or donation of equipment, antiques, or historical records from the Corron farm.  The family agreed to inventory all the property in the house and farm buildings and select those items the family would like to keep.  We’ll then determine what items the Township would like to acquire for the Corron Farmstead.  It should be noted the Township already owns a significant amount of the equipment at the farm already. 

·       We are working with the state on the tax exemption status on certain buildings at the Gray Willows farm.  We will be meeting with them over the course of the next few months. 

·       We have only received two applications for the position of Trustee.  We would like to get more applications.  Our schedule is to receive any additional applications until this Friday.  We will then schedule a special board meeting next week to interview the applicants and make our decision to select a new Trustee. 

·       Vern Abrahamson’s Minneapolis-Moline tractor is for sale.  For many years Vern drove this tractor in parades, especially Elburn Days.  Several of us in the Township have decided to purchase this tractor and will donate it to the Township.  It will stay at Gray Willows farm. 

5. Approval of Minutes:

     a. Board Meeting October 12, 2010: T. Stutesman moved the Board approve the minutes of the meeting of October 12, 2010.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

6. Citizens Comments: Kane County Board Representative Barbara Wojnicki stated she and Monica Meyers of the Forest Preserve are working on a bike trail connection between Abby Glen and Prairie Lakes.  She and Monica Meyers did a field inspection of Woodside Creek open space. M. Meyers said she will get quotes from local farmers on cutting brush on open space.  The full Kane County Board appointed Joe MacMahon States Attorney to fill the vacancy created when John Barsanti resigned to be appointed a Judge. 

7. Planning Commission: No Report.

8. Old Business: None.

9. New Business – Presentation and Discussion for Action:

     a. Review Report from Speer Financial: Dave Phillips of Speer Financial was unable to attend this meeting.  L. McKay, Campton Township CPA, stated that due to a lack of EAV (equalized assessed valuation) growth, it would be beneficial to refund (refinance) the 2001 series bonds to keep the open space bond tax rate at the initial ear marked rate.

     b. Review and Act Upon Intergovernmental Agreement with Kane County for Allocation &

Loan of Bond Proceeds – Road District: C. Boissonnas moved the Board approve the Agreement Between the County of Kane and Campton Township For Allocation and Loan of Bond Proceeds Pursuant to the American Recovery and Reinvestment Tax Act of 2009 for the Campton Township Road District.  The motion was seconded by T. Stutesman.  In a role call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

     c. Review and Act Upon Intergovernmental Agreement with Kane County for Allocation & Loan of Bond Proceeds – Township for Poynor Park & Gray Willows: T. Stutesman moved the Board approve the Agreement Between The County of Kane and Campton Township For Allocation and Loan of Bond Proceeds Pursuant to the American Recovery and Reinvestment Tax Act of 2009 for Poynor Park and Gray Willows owned by Campton Township.  C. Boissonnas seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed.    

     d. Review and Act Upon Poynor Park Drainage Ad Hoc Committee Report: Campton Township employee Tom Serriwitz stated he was asked to get a materials list for the Poynor Park drainage repairs.  He determined the cost of materials would be $29,727.00, except for three items he was unable to cost out.  We also have Trotter and Associates estimate of project cost from an engineer’s viewpoint, which is $84, 750.00, and we have a contractor’s quote of project cost which is $87,176.30 to do the job.  J. Kupar stated these are not formal bids.  If we go out for bids could we get a 10% reduction?  I’d like to have an engineers estimate for plans and specs.  Rob Linke of Trotter Engineers said o.k. 

     e. Set Truth in Taxation Public Hearing Town Fund – December 14, 2010, 7:00 p.m.: Campton Township CPA (certified public accountant) McKay stated for the reasons stated in the earlier Financial Report it will not be necessary to set a Truth in Taxation Public Hearing for the Town Fund because the new tax levy will be less then 105% of last years levy, and the CPI (consumer price index) factor used for the levy and new construction will be under the limiting percentage. 

     f. Set Truth in Taxation Public Hearing Road District Fund – December 14, 2010, 7:15 p.m.: Campton Township CPA McKay stated it will not be necessary to set a Truth in Taxation Public Hearing for the Road District Fund because the new tax levy will be less then 105% of last years levy, and the CPI factor used for the levy and new construction will be under the limiting percentage. 

     g. Review and Act Upon Trustee Appointment: T. Stutesman moved the Board table this item until a Special Board meeting on November 18, 2010.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

     h. Review and Act Upon Spreading of Manure on Open Space Land: T. Stutesman moved the Board table agenda item 9. h. until the next regular Board meeting.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

10. Claims and Demands for Payment:

     a. Town Fund: C. Boissonnas moved the Board approve the claims and demands on the Town Fund.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

     b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund.  C. Boissonnas seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

     c. Capital Improvements: C. Boissonnas moved the Board approve the claims and demands on the Capital Improvements Fund.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

11. Executive Session – Review Executive Session Minutes; Review Whether to Open Executive Session Minutes; Review Whether to Destroy Audio Tape Minutes Older then 18 Months: T. Stutesman moved the Board go into Executive Session to review Executive Session minutes; review whether to open Executive Session minutes; and review whether to destroy audio tape minutes older then 18 months.  C. Boissonnas seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed and Executive Session began at 9:43 p.m. 

12. New Business Continued – Supervisor Kupar reconvened the regular session.

     i. Discuss and Act Upon Approve Executive Session Minutes: T. Stutesman moved the Board approve the Executive Session minutes of October 12, 2010.  C. Boissonnas seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The third Trustee seat is vacant.  The motion passed. 

     j. Discuss and Act Upon Whether to Open Executive Session Minutes: T. Stutesman moved the Board finds the need for confidentiality still exists for all closed Executive Session minutes.  J. Kupar seconded the motion.  In a roll call vote Supervisor Kupar and Trustee Stutesman voted aye.  Trustee Boissonnas voted no.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion failed due to the lack of three affirmative votes. 

     k. Discuss and Act Upon Whether to Destroy Audio Tape Minutes Older than 18 Months: T. Stutesman moved the Board approve destroying audio tape minutes older then 18 months.  C. Boissonnas seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed. 

13. Adjournment: T. Stutesman moved the Board adjourn the meeting.  C. Boissonnas seconded the motion.  In a voice vote Supervisor Kupar and trustees Stutesman and Boissonnas voted aye.  Trustee VanZandt was absent.  The fourth Trustee seat is vacant.  The motion passed and the meeting adjourned at 9:55 p.m. 

                                                                              Respectfully Submitted,

                                                                              Richard Johansen

                                                                              Clerk