1. 2. 3. The October 12, 2010 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt present. Trustee Lambe was absent.
4. Reports:
Sheriff – Kane County: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated Fox Mill Blvd. has been completely repaved and re-striped. Starting Monday October 18th brush pick-up will begin north of Route 64. The following week brush pick-up will begin south of Route 64 and in Plato Township. The road crew started and finished road and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, gravel and shaping ditches for installing matting, rip/rap, 3” to 4” drain tiles, shoulder gravel and landscaping with dirt and seed. This was done on Woodland Dr., Colonial Bennett Ln., Dairyheard Ln., Anderson Rd., Hawkeye Dr., Pathfinder Dr., Wyngate Dr., Prairie Creek Dr., Crestwood Dr., Circle Dr., Willowbrook Dr., Ancient Oak Ln., Brundige Rd., Ravine Dr., and an additional 14 culverts. Tree trimming was done on Anderson Rd., Hawkeye Dr., Campton Hills Rd., and Oak Openings Subdivision. Joe Pitts, Steve Page, Dale Gommel, and Sam Scidmore attended 2010 Public Roads Deicing workshop. The road crew repainted yellow center lines on Crawford Rd. and repainted road edge lines and center lines on two separate sections of McDonald Rd. for the Village of Campton Hills. They repainted crosswalks and stop lines for the Village of Lily Lake. In Campton Township and the Village of Campton Hills trees were cut and chipped up due to storm damage; roads were patrolled for drainage problems, pot holes, and culvert permits; potholes were repaired with cold patch throughout the Township and Village; all stop signs were checked on a weekly basis, and damaged or missing ones replaced. Ongoing maintenance on township vehicles and equipment was done in house by staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated the deadline for assessment appeals was October 4th. We have 55 pending appeals and will go into hearings on them in the next two months.
Solid Waste District – Barbara Boissonnas: No Report.
Financial Report – Louise McKay: CPA (Certified Public Accountant) McKay stated line items over budget have offsetting line items under budget. September is the midway point of the Township’s fiscal year. Line items that have a consistent monthly expense should be at the 50% unexpended percent on the Statement of Revenue and Expenditure Report. The actual expenditures versus budgeted expenditures continue to be monitored closely. Tomorrow, October 13th, is the last scheduled tax distribution from Kane County. There is a final distribution in November or December after proceeds from uncollected taxes are received. The Community Programs line item in Town Fund Administration is used for the Ride in Kane program. The monies are nearly depleted ($200 remain) and the Ride-in-Kane invoices for the months of August and September have not yet been received. This matter will be discussed under agenda item 9g. There is a copy of a letter in your file from Kane County Sheriffs F.O.P. Lodge # 14 requesting funds for the annual Shop with a Cop program. Last year the Township donated $50.00 for this program, and the line item that funded it was Community Programs used for the Ride-in-Kane program. J. Kupar stated so far we are on budget, or slightly under.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Jack Shouba: Open Space Development Coordinator Shouba stated our annual inspection of easements is scheduled for October 23rd. The easement holders are expecting us. We will meet at the Community Center at 9:00 a.m. and go from there. Our Illinois EPA (Environmental Protection Agency) burn permit has arrived. This fall we will have our prairie burns at Corron Farm and Poynor Park. The volunteer workday was October 9th collecting prairie seeds at Anderson Park. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. We completed painting stripes on all open space parking lots and Town Hall. At Corron Farm we dedicated a tree that was donated in honor of former Township Administrator Julia Glas. We mowed firebreaks and removed a tree that had fallen across the trail. At Gray Willows we continue to mow lawn areas. We did preparation, assistance, and cleanup work for the Eagle Scout fence removal project. We completed a botanical survey that included spring, summer, and fall visits. We located 200+ native species though few are conservative species (i.e., ones found only in high quality habitats) and most are found only in small areas. We found 100+ non-native species that are undesirable. This will help us plan for the site. We met with Neal Anderson to discuss how to implement the planning process. There are instances of encroachment including dumping of leaves and branches. There is also an ATV trail coming out of adjoining property. We will mark boundaries this fall. At Harley Woods we are planning for fall and winter restoration work, and obtaining estimates from contractors. We plan to plant prairie seed in a small agricultural field. We will collect some seed and purchase some. At the Headwaters Conservation Area we cleared fallen trees. There is mowing to be done this fall at Mongerson Park. At Poynor Park there is ongoing mowing, weeding, and maintenance. We fertilized and core aerated the soil in lawn areas, and removed a dirt pile and seeded the area. We filled, seeded, and used erosion control measures in a heavily eroded area; and completed cleanup of a large brush pile left by neighbors. At Anderson Park there is ongoing mowing and maintenance. At Town Hall gutters were installed, the lawn graded and seeded, and plastic sheeting and gravel were placed in the crawl space. We are waiting for the contractor to complete work on the floor. Open Space Coordinator Shouba represented Campton Township at the Ferson-Otter Creek Stakeholders meeting on September 21st. The group works up a watershed plan for our local creeks, and meets once a month. The next meeting is in St. Charles.
Joint Environmental Resource Management Committee - John Kupar, Rob Linke, Jack Shouba: Committee member Linke stated the members are going over street buffers, wetland buffers, and weed ordinances. The next meeting is to make specific recommendations.
Village of Campton Hills – President Patsy Smith: Campton Hills Village President Smith arrived late. She gave L. McKay the August police report. She stated the State of Illinois funded capital improvement program released the first 100 million of 500 million in the fund. The Village is getting $330,000.00 and Campton Township will get $29,000.00. The Village’s Trick or Treat hours are Sunday October 31st from 4:00 p.m. to 8:00 p.m.
Supervisor Report – John Kupar: Supervisor Kupar stated we participated with Garfield Farm Museum’s celebration of the 175th anniversary of the settlement of Campton Township. This occurred during the Harvest Days celebration on Sunday October 2nd. John Beatty was the township’s first permanent settler when he moved here in 1835. CPA McKay and Supervisor Kupar attended training for General and Emergency Assistance in Rockford, September 23rd and 24th. As a result of this training we will be approaching the Board with some new management strategies for GA and EA. Town Hall is nearing completion. The vapor barrier and gravel sub base was installed by Tom Seriwiz. We installed half round gutters on the building to help prevent water damage in the future. Carmichael Construction has to reinstall floor boards to complete the project. Landscaping is complete. Town Hall came in at budget.
5. Approval of Minutes:
a. Board Meeting September 14, 2010: T. Stutesman moved the Board approve the minutes of the meeting of September 14, 2010. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. Trustee Lambe was absent. The motion passed.
6. Citizens’ Comments: Clerk Johansen stated as Vice-President of Township Officials of Kane County he was inviting Board members to the thirtieth annual dinner meeting of Township Officials of Kane County on Wednesday October 20th at the Lincoln Inn in Batavia. The event will honor Township Supervisors and the program theme is Pioneers of Yesterday, Today, and Tomorrow. Jerry Johnson of Garfield Farm will be the speaker.
7. Planning Commission: Planning Commission Chairman Morgan stated there was no Planning Commission meeting this month. We have heard nothing on the proposed Roger Brown PUD (Planned Unit Development). He saw a news article on the proposed Elburn Station land development that stated Shodeen wanted to drop development of properties next to the Headwaters Conservation Area, and also commercial development north of Route 38, and concentrate on development of residential in Elburn south of Route 38.
8. Old Business –
Review and Act Upon Purchasing Policy Revision: C. Boissonnas moved the Board approve purchasing policy revisions under Procurement Methods item A. Purchases up to $500. “The Township Accountant is responsible for selecting a vendor that can deliver within required specifications at the lowest and/or best cost. Such purchases must be confirmed by the Township Board at a subsequent meeting.” Under Procurement Methods item B. Purchases of $500 and less than $5000. “Such purchases require approval by the Township Supervisor or, in his or her absence, the most senior Township Trustee available.” Under Procurement Methods item D. Sole Source over $5,000 and less then $20,000. Change “Administrator” to “Accountant”. The motion was seconded by T. Stutesman. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. Trustee Lambe was absent. The motion passed.
9. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Appointment of John Hamer and Dave Corron to Campton Township Cemetery Board: T. Stutesman moved the Board appoint John Hamer and Dave Corron Trustees of the Campton Township Cemetery Board. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. Trustee Lambe was absent. The motion passed whereupon Clerk Johansen swore in John Hamer and Dave Corron Trustees of the Campton Township Cemetery District.
b. Review and Act Upon Rocket Launch at Poynor Park on October 16, 2010: L. McKay stated we have the Agreement, Certificate of Insurance, and the Individual Release and Hold Harmless Agreement from them. T. Stutesman moved the Board approve the Boy Scouts of America Pack 165 rocket launch at Poynor Park on October 16, 2010. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. Trustee Lambe was absent. The motion passed.
c. Review and Act Upon Acceptance of Trustee Rebecca Lambe’s Resignation Letter: Supervisor Kupar stated Trustee Lambe had to move because of a job change. While she was here her contributions on the Board were invaluable and she will be missed. We need to accept her letter of resignation tonight and then we have 60 days to fill the position. T. Stutesman moved the Board accept Rebecca Lambe’s resignation letter. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
d. Review and Act Upon Poynor Park Drainage Ad Hoc Committee Report: Committee member Rob Linke stated the committee met to arrive at agreed solutions for the Poynor Park drainage problems and to run new cost numbers for them. The old cost numbers of 1.5 to 2 million dollars were too much. We went back to the drawing board and propose to save cost by using township staff to do as much of the work as practical and to minimize the need for outside contractors. We propose to correct gully erosion around ponds by over-excavating and filling with stone rip-rap. The area originally planned for four baseball fields will be over-seeded with prairie seed mix. The area planned for two softball fields will be mowed periodically to transition the vegetation over to usable turf so they can be converted to softball fields at some future date. We propose installing a 6” diameter perforated drain pipe along the east side of the stone walking path on the north side of softball field #1. We propose installing a 6”diameter perforated drain pipe along the south side of softball field #1 and extend along the perimeter of softball field # 2 to the low spot between softball field #2 and softball field #3. Excavate a shallow swale along the south end of the existing gravel parking lot and install two 10” diameter corrugated metal pipe culverts and extend the gravel drives from parking lots A & C southward about 35 feet so the turf field can serve as overflow parking. The engineers cost estimate is $84,750.00. We can save cost by using in house staff. J. Kupar asked how much cost for you to supervise? Answer was don’t know until we know the scope of work. G. VanZandt stated the plan is to stabilize the drainage issues now and to put the rest of it into prairie. Down the road we can expand baseball fields into the prairie. J. Kupar asked when can this be done? Answer was we can trench tiles in and seed it in during the dry period next summer. J. Kupar stated there is a half dozen IDNR (Illinois Department of Natural Resources) grants we can apply for. G. VanZandt moved the Board approve having Tom Seriwitz get cost estimates for phase one tiling around fields one and two and tie this into existing storm drains, and repair washouts, and develop a funding mechanism to support it at Poynor Park. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
e. Review and Act Upon Intergovernmental Agreement-Elgin Township GA program: J. Kupar stated he and Township CPA McKay went to an educational session on GA (General Assistance) and Annette Miller, Supervisor of Elgin Township offered to administer Campton Township’s General Assistance Program at no charge. This requires we sign the Intergovernmental Agreement between Elgin Township and Campton Township for Reimbursement to Elgin Township for General Assistance Services. T. Stutesman moved the Board approve the Intergovernmental Agreement between Elgin Township and Campton Township for Reimbursement to Elgin Township for General Assistance Services. The motion was seconded by C. Boissonnas. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
f. Review and Discuss St. Charles Countryside Fire Protection District referendum questions: C. Boissonnas stated there are two advisory questions on the ballot. First, should the District seek a 10 cent tax increase (approximately $117 annually on a $350,000 home)? Second, should the Fire District plan to reduce fire and ambulance services rather then seek a tax increase? These questions are being asked because by the year 2013 revenues will no longer be sufficient. Our tax rate is the third lowest in Kane and DuPage Counties. If the fire district is dissolved the state fire marshal would assign unincorporated areas to another fire district and the tax rate would increase to the same level as the fire district incorporating us. Nearby fire districts such as Elburn have much higher tax rates then St. Charles Countryside (0.62089 for Elburn vs. 0.18627 currently for St. Charles Countryside). Patsy Smith stated the Village of Campton Hills would have to negotiate something on the peoples’ behalf because the Village is incorporated. J. Kupar stated we will have this question on our website to inform the public.
g. Review and Act Upon Ride-in-Kane program: J. Kupar stated we put in a $500 budget, and we have $100 left. The Board needs to establish a ride distance policy. Do we want to put more money in it, or not? The purpose was supposed to be rides for medical or food. P. Smith stated the Village is in the same situation. We need to advertise for volunteers that are willing to give rides. C. Boissonnas stated the problem is we don’t run the program. No action was taken.
10. Claims and Demands for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
b. Open Space Fund: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
c. Capital Improvements: T. Stutesman moved the Board approve the claims and demands on the Capital Improvements Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed.
11. Executive Session – Review Executive Session Minutes; Personnel Issues: T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes; to discuss personnel issues; and include Kathleen Judy and Kristin Bilar in Executive Session. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, and VanZandt voted aye. The motion passed and Executive Session began at 9:11 p.m.
12. New Business Continued – Supervisor Kupar reconvened the regular session at 10:30 p.m.
a. Review and Act Upon Approve Executive Session Minutes: J. Kupar moved the Board approve the Executive Session minutes of September 14, 2010. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
b. Report and possible action as to the selection of a new Park and Open Space Coordinator: C. Boissonnas moved the Board approve the appointment of Kristin Bilar Campton Township Park and Open Space Coordinator at a salary of $15.50 per hour starting October 28, 2010. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas and VanZandt voted aye. Trustee Stutesman was absent. The motion passed.
13. Adjournment: C. Boissonnas moved the Board adjourn the meeting. J. Kupar seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas and VanZandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 10:34 p.m.
Respectfully Submitted,
Richard Johansen, Clerk