1. 2. 3. The October 13, 2009 Board meeting was called to order by Trustee Boissonnas acting as Chairman in Supervisor Kupar’s absence, at the Community Center, at 7:35 p.m. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Chairman Boissonnas, and Trustees Lambe, and Van Zandt present. Supervisor Kupar and Trustee Stutesman were absent.
4. Reports:
Sheriff – Wasco Substation Community Policing – Lt. Kevin Williams: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated he met with B&B Land Developers, the Village of Campton Hills, and Kane County, regarding the Fox Creek subdivision drainage and storm sewer failures, and B&B Developers repaired what is on the Village right of way, so we will accept Fox Creek roads and plow snow there this winter. There was also sub-standard work done on the Fox Mill storm sewers. The road district started and completed 19 different culvert and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, gravel, and shaping ditches for installing matting, rip/rap, 3” to 4” drain tiles, blacktop driveways, shoulder gravel and landscaping with dirt and seed on Old LaFox, Denker, Tall Pines, Lenzs, Wyngate, Campton Hills, Arbor Creek, Brundige, and Beith Roads; Forest, Colonel Bennett, Baert, and Jens Jenson Lanes; Elodie and Cloverfield Drives; Bowgren Circle South; Quail Court; Johnsway and Venetian Way. Adopt a Highway signs were installed along Bolcum and Old Burlington Roads. The first Adopt a Highway program was begun by 35 scouts of Boy Scout Troop #56 clearing up garbage along these roads. The road crew applied and bladed shoulder gravel on Harley and Beith Roads, performed ongoing maintenance on township vehicles and equipment in house by staff, and mowed the rear lot behind the Lily Lake public building off Empire Road for the Village of Lily Lake. We picked up storm damage, trimmed weeds around street signs, intersections, guardrails, large culverts, and mowed all road ditches for Campton Township and the Village of Campton Hills. Intersections were swept and Stop signs checked on a weekly basis and damaged or missing signs replaced for Campton Township and the Village of Campton Hills. The road crew continued to patrol roads for drainage problems, potholes, culvert permits, and repaired potholes with cold patch throughout Campton Township and the Village of Campton Hills. We will start brush pick up north of Route 64 on Monday, October 19th , and south of Route 64 on Monday, October 26th, then Plato Township the following week.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he turned in the township assessment rolls to Kane County on September 15th and they were published on October 1st Taxpayers have until November 2nd to file an appeal. He is still meeting with taxpayers regarding appeals.
Solid Waste District – Barbara Boissonnas: Nothing.
Staff Update on Open Space – Jack Shouba: In the absence of Open Space Development Coordinator Shouba, Administrator Glas gave the report stating at Corron Farm Prairie Fest was a success, the parking lot and new split rail fence were completed, entrance sign relocated, bees in the White House (hired man’s house) sprayed, plants around the house weeded and mulched, weedy trees removed, old sidewalks uncovered, trails mowed, new path to overflow parking made, and prairie dropseed planted. At Poynor Park cattails were removed, prairie grasses planted, and new trees and shrubs watered. At Harley Woods planning for the parking lot is underway. Plants in the parking lot area were documented showing it is not a wetland, and this was explained to a concerned neighbor. An area was inspected where a neighbor cleared, planted and mulched on township property. At the Headwaters Conservation Area flower beds were weeded. At Anderson Park the prairie and butterfly garden was weeded and trees and shrubs watered. We worked on wording for a new prairie sign to replace the damaged one. The annual tour and inspection of DeBeir, Anderson, Johnson, Brach and Mongerson Farm easements will be Saturday, October 24th. Mongerson Park and Brown Road Meadows had no activity this month.
Village of Campton Hills – Patsy Smith: Village of Campton Hills President Smith thanked Campton Township for providing Anderson Park for the Village Heritage Fest which was a big success. The Village is finalizing its road projects. They will repave the Plato Township portion of Arlington Estates roads by Thanksgiving, and they will repave 3000 feet of McDonald Road.
Supervisor – John Kupar: Absent.
Water Resource Committee – Stonefield Subdivision / Dan Drommerhausen: Dan Drommerhausen of Shaw Environmental gave his report on the U.S.G.S. (United States Geological Survey) model’s evaluation of groundwater usage by the proposed Stonefield housing development, and the effect of that developments water usage on surrounding wells. Stonefield is the first development we have looked at using the U.S.G.S. model for evaluating water usage. The development is proposed for 81 homes on the east side of Swanberg Road that will go into the Ancell aquifer and be cased to that aquifer. We want to know how much the water level goes down over time in order to know if this water usage is sustainable. The water level is moving east toward St. Charles. The model’s assumptions based on the earlier U.S.G.S. study of Campton Township are that 81 homes would each draw 265 gallons per day. Based on the model’s simulations there appears to be a steady state 0.75 foot drop in the maximum water level altitude across the proposed site. However, this drop in maximum water level altitude becomes negligible as you move away from the site. Therefore Shaw believes if the Stonefield development is completed, water level is sustainable on site, and the development will not affect any wells surrounding the proposed site, or within Campton Township. Kane County Board Representative Barb Wojnicki stated this presentation signals a major development for Campton Township because now we will be able to tell the impact of land developments on our water levels. Before we had no way to tell the effects of land developments on our neighbors wells, and we had wells fail because of that.
5. Approval of Minutes:
a. Board Meeting September 8, 2009: G. Van Zandt moved the Board approve the minutes of September 8, 2009. R. Lambe seconded the motion. G. Van Zandt moved the minutes be amended by deleting the sentence that states “The Village has to approve a contract for sustainable water supply and green infrastructure with the township.” on page two under the Village of Campton Hills report. Also under Proposed Campton Township Community Center Room Rental Policy on page three insert “G. Van Zandt stated this takes money out of the township budget to pay for Village meetings”, and add R. Lambe stated she thought $20.00 was the right charge for the Village of Campton Hills “provided we get into their budget cycle.” R. Lambe seconded the amendment of the motion. In a voice vote on the amendment of the motion Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The amendment of the motion passed. In a voice vote on the motion, as amended, Chairman Boissonnas, and Trustees Lambe, and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
6. Citizens Comments: Al Piock stated he complemented Campton Township on its open space program. At the Headwaters he suggested we complete a loop in the trail, and develop a trail adjacent to the equestrian trail. Clerk Johansen stated as Vice President of Township Officials of Kane County he was inviting all township officials to the annual Township Officials of Kane County dinner at the Mill Race Inn in Geneva on October 28th at 7:00 p.m. There will be a Lincoln impersonator there in honor of Abraham Lincoln’s 200th birthday.
7. Planning Commission: Plan Commission Chairman Morgan stated we still need one more member on the Plan Commission. Phil Bus of the Kane County Development Department is retiring at the end of November. The Roger Brown property at the southeast corner of Routes 64 and 47 is approaching the County with a pre-concept plan for development. He will present to the Plan Commission and Chairman Morgan invited the Village of Campton Hills to attend. G. Van Zandt stated he will attend too. Jesse Heffernan, Village President of Lily Lake, suggested to him that the Campton Township and Lily Lake Plan Commissions have joint meetings.
8. Old Business – Presentation and Discussion for Action: Sam Moose, boy scout from Lily Lake, presented the completion of his Eagle Scout service project for Campton Township. He successfully completed a Kiosk at Poynor Park that will direct residents using the park to various locations of park activity. The project was 32 hours of labor and included 102 hours of total work when you include planning, gathering donations and material. Sam received the thanks of the Board for his valuable public service.
a. Proposed Community Center Room Rental Policy: Administrator Glas stated the proposal is to charge private groups of up to 10 people, and not for profit groups of up to 50 people, $20.00 per use. Private groups of up to 50 people would be charged $50.00 per use. Government groups of up to 75 people would be charged a monthly rate of $50.00 regardless of how many times they use the room. R. Johansen stated as a member of the Republican Committee this is a private voluntary association, not a governmental group. Administrator Glas suggested $20.00 per use for the Republican Committee. C. Boissonnas stated he wanted a policy that excludes charging township groups. G. Van Zandt moved the Board table the Proposed Community Center Room Rental Policy. R. Lambe seconded the motion. In a voice vote Chairman Boissonnas, and Trustees Lambe, and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
b. Town Hall Foundation Repair – Schedule/Update: G. Van Zandt stated we need to schedule a special meeting for this. He moved the Board table this agenda item until the next meeting. R. Lambe seconded the motion. In a voice vote Chairman Boissonnas and Trustees Van Zandt and Lambe voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
9. New Business – Presentation and Discussion for Action:
a. Proposed Hunters Hill Planting Plan Along Road – Sue Becker: Chris Kelso handed out information for the Board while Paula Keen spoke for the Hunters Hill Homeowners Association. She stated there are three trees on the south side of Hunters Hill Drive between Brown Road and the first homeowner lot. They are a Crabapple, an Elm, and a Honey Locust. Since this is on township land they are seeking approval to plant four additional trees along this stretch of Hunters Hill Drive. They want to plant two Norway Maples, one Crabapple, and one Honey Locust this month. Then they will consider planting additional trees at their next annual meeting in May 2010. R. Lambe and A. Rottmann stated the Crabapple should be swapped out for something else. G. Van Zandt moved the Board approve the Hunters Hill planting plan along Hunters Hill Drive. R. Lambe seconded the motion. In a voice vote Chairman Boissonnas and Trustees Van Zandt and Lambe voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
b. Eagle Scout Project Corron Farm Picnic Shelter – Mark McCarty: Scout Mark McCarty proposed a public service project to help earn his Eagle Scout rank. He presented the Board with an architectural drawing of a pavilion proposed to be built at Corron Farm by Troup 13 as the project. The architectural drawing was supported by a substantial wood model he presented at the last meeting. Administrator Glas stated we will pore a concrete floor in anticipation of this project. Mark stated we expect to get materials from a barn that is being torn down. G. Van Zandt moved the Board approve the Eagle Scout Picnic Shelter at Corron Farm in an amount not to exceed $2,700.00. R. Lambe seconded the motion. In a roll call vote Chairman Boissonnas, and Trustees Van Zandt and Lambe voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
c. Proposed Engineering Services for Project Management Township Wide: G. Van Zandt moved this agenda item be tabled. R. Lambe seconded the motion. In a voice vote Chairman Boissonnas and Trustees Van Zandt and Lambe voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
d. Harley Woods Parking Lot Specifications/Bid Package: Administrator Glas stated part of our DNR (Department of Natural Resources) grant for Harley Woods requires public access with a parking lot and a handicapped space. R. Linke of Trotter and Associates stated the cost will be under $20,000 so we will obtain three quotes from qualified contractors, review them, and make a recommendation to the Board. R. Lambe moved the Board obtain three qualified quotes for the Harley Woods parking lot. G. Van Zandt seconded the motion. In a voice vote Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
e. Clerk’s Recommendation for Charges per Copy FOIA Requests: G. Van Zandt moved it shall be the policy of Campton Township that the first 50 pages of black and white, letter or legal size copies requested under the Illinois Freedom of Information Act shall be free. Second, copies of black and white, letter or legal size pages beyond the first 50 shall be charged at the rate of $0.15 per page. Third, all other copies, in color or of a size other then letter or legal, shall be charged the amount paid by Campton Township to have the copies made at a commercial service. R. Lambe seconded the motion. In a voice vote Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
f. Permission to Place Bee Hive on Open Space – Chris Saad: C. Saad stated he seeks permission to place bee hives on open space on Corron Farm and Brown Road Meadows. There is no cost to the township and the greatest benefit is pollination of crops. The threat to bees is the varroa mite that has reduced bees in the wild. The best place for bees is a secluded spot not viewable from the street. He sells the honey at farmers markets and is up to 17 hives on his personal property. Spring and fall are the busiest time. G. Van Zandt moved the Board accept the plan for positioning the hives out of the stream of people and traffic, and revisit this in one year. The motion died for lack of a second. R. Lambe stated she moved to table this in order to find out if the current bee keeper wants to expand before we approve another bee keeper. G. Van Zandt seconded the motion. In a voice vote Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: G. Van Zandt moved the board approve the claims and demands on the Town Fund. R. Lambe seconded the motion. In a roll call vote Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
b. Open Space Fund: R. Lambe moved the Board approve the claims and demands on the Open Space Fund. G. Van Zandt seconded the motion. In a roll call vote Chairman Boissonnas and Trustees Lambe and Van Zandt voted aye. Supervisor Kupar and Trustee Stutesman were absent. The motion passed.
c. Park and Recreational Fund: Nothing.
11. Executive Session – Review Executive Session Minutes, Land Acquisition, and Discussion of the Appointment and Compensation of the Township Attorney: Supervisor Kupar arrived at 9:25 p.m. G. Van Zandt moved the Board go into Executive Session to review Executive Session minutes, discuss land acquisition, and discuss the appointment and compensation of the township attorney, and include Kane County Board Representative Barb Wojnicki, attorney Kathleen Judy, Administrator Glas, Delores Anderson, Mark Anderson, and Nancy Szychlinski. The motion was seconded by R. Lambe. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and Van Zandt voted aye. Trustee Stutesman was absent. The motion passed and Executive Session began at 9:26 p.m.
12. New Business Continued - Supervisor Kupar reconvened the regular session at 10:35 p.m.
g. Review and Act Upon Approve Executive Session Minutes: G. Van Zandt moved the Board approve the Executive Session minutes of September 8, 2009. R. Lambe seconded the motion. In a roll call vote Supervisor Kupar and Trustees Boissonnas, Lambe, and Van Zandt voted aye. Trustee Stutesman was absent. The motion passed.
h. Review and Act Upon Discussion of the Appointment and Compensation of the Township Attorney: G. Van Zandt moved the Board table the discussion of the appointment and compensation of the township attorney. R. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and Van Zandt voted aye. Trustee Stutesman was absent. The motion passed.
13. Adjournment: G. Van Zandt moved the Board adjourn the meeting. R. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Boissonnas, Lambe, and Van Zandt voted aye. Trustee Stutesman was absent. The motion passed and the meeting adjourned at 10:36 p.m.
Respectfully Submitted,
Richard Johansen
Clerk