1. 2. 3.  The October 8, 2013 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy present.  Trustee VanZandt was absent. 

4. Reports:

     Highway Commissioner – Sam Gallucci: Highway Commissioner Gallucci stated brush pick-up will begin the week of October 15^th north of Route 64, the week of October 22^nd south of Route 64, and the week of October 29^th in Plato Township.  Road crews are practicing their snowplow routes to prepare for the winter season.  There is a virus hitting oak trees and evergreens.  The road crew cut and chipped 2 dead trees on Highwood Court.  They completed road and drainage projects that consisted of digging out culvert ends, culvert openings, replacing culverts, catch basins and 3” to 4” drain tiles.  Also, soil and seed was applied to shape ditches for the installation of landscape matting and rip/rap.  In addition, black topping, shoulder gravel, and landscape work was completed on Whirlaway, Knollwood, Meadowlark, Barlow, Chaffield, and Laura Ingalls Wilder Drives; Trotter, Deer Run, Northern Dancer, and Phar Lap Lanes; Retreat and Badger Courts; and the Town Hall extension.  Dura-Patching was completed on Deer Run, Bolcum, and Brundige Drives; Old LaFox, Campton Hills, Anderson, Beith, and Denker Roads; Country View Lane and Cross Creek Court.  Roadways in Campton Township and the Village of Campton Hills were cleaned and excess stones from Dura-Patching swept up.  Yellow center lines were repainted throughout the Township and Village; roadways were assessed for drainage problems, pot holes, and for issuance of culvert permits throughout the Township and Village; pot holes were repaired with cold patch throughout the Township and Village; all intersections in the Township and Village were swept on a weekly basis; and all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced.  Ongoing maintenance of Township vehicles and equipment was performed in-house by Highway District staff. 

     Assessor – Alan D. Rottmann: Assessor Rottmann stated today is the first day of assessment appeals at Kane County.  Then he will begin work on the 2014 assessments.

     Solid Waste District – President Debbie Ballot: Absent.

     Financial Report – Louise McKay: Finance Director McKay stated the Treasurer’s Report was published in the newspaper on September 17, 2013.  All the required filings with the State Comptroller and the Kane County Clerk of the Annual Audited Financial Statements, the Annual Financial Report (AFR), the Annual Treasurer’s Report and the Treasurer’s Report publication certificate were completed by the September deadline dates.  Donations totaling $320.51 from Prairie Fest were deposited in the Open Space money market account.  The investment maturities in August in the 2002A and 2005A accounts were reinvested in certificates of deposit with American Express Centurion Bank at 2% maturing September 5^th, 2018.  Town, Road and Bridge, and Open Space are within their total Budget.  Any line items that are over budget are offset by line items that are under budget.  Finance Director McKay stated she attended the Ride in Kane sponsor committee meeting on September 3^rd.  There was a unanimous vote for a $1.00 increase   for a total of $4.00 per ride effective January 1, 2014.  All registered riders will get a letter notifying them of the fare increase.          

     Village of Campton Hills – President Patsy Smith: Absent.

     Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated this month’s volunteer workday will be Saturday October 12^th at Gray Willows from 1:00 to 4:00 p.m.  We will meet in Whitney Cemetery.  Monthly volunteer workdays are usually the second Saturday from 9:00 a.m. to noon.  A draft of the open space vision plan was completed.  Kristin met with the website designer.  350 people attended Prairie Fest.  Kristin attended a phragmites (invasive grass) seminar.  Old paint and stain was disposed of at Naperville Fire Station #4.  At Corron Farm staff continued weeding/planting in the prairie and wetland garden, found and removed fall webworms from a redbud tree, cleaned the horse barn, mulched around trees in the picnic grove area, trimmed trees and shrubs around the house and farmstead area, weeded all gardens in the farmstead area, cut ragweed along the savanna trail for tours, and cut up and removed broken old fence pieces and invasive trees behind the dairy barn.  At Gray Willows staff cut and herbicided stumps and pruned in preparation for a campground.  Staff met with Gerard roofing representatives.  At Harley Woods we received a $10,000 grant from Openlands/ComEd Green Region for restoration of open space.  We have an invitation to their luncheon on October 25^th.  At the Headwaters Conservation Area the parking lot island gardens were weeded and landscape trees pruned.  At Town Hall a landscape design was completed by a volunteer.  This is a potential Eagle Scout project.  For Easements we are scheduling inspections.  There is no report on Anderson Park, Brown Road Meadows, Burlington Park, the Community Center, LaFox Fields, Mongerson Park, or Poynor Park.

     Operations Manager – Tom Serewicz: Open Space and Park Operations Manager Serewicz stated he acquired Kane County PPE (personal protective equipment) and the OSHA (Occupational Safety and Health Administration) book, most of the Wasco Girls Fast Pitch shed is gone from Poynor Park, he continues to look for a dump truck, and he contacted Waste Management regarding a yard waste container and brown bag program to replace the burn pile.  A 15 yard dumpster is free to the Township and we can have as many dumpsters as we need from April 1^st to November 1^st.  At Town Hall trees were pruned and the branches hauled away.  At Anderson Park the post at the west entrance was replaced and cemented in; the trail and parking lot was herbicided; the bathroom door repaired; and damage to the playground fence fixed.  At Corron Farm trails were mowed; the parking and driveway areas herbicided; a safety chain was installed to the loft in the barn and a Caution sign added; hand rails were installed in the stairs to the loft; gravel was added to the drive for Prairie Fest; and he helped set up and tear down Prairie Fest.  At Poynor Park the split rail fence was fixed; the kiosk glass repaired; the parking lot and warning tracks were herbicided; trails mowed; and a quote from ComEd for electric power to the park was $25,000.00.  At Gray Willows a complete house inspection report was obtained; trails were mowed; the future camping area was mowed and trees cut; a brush hog was used to cut large weeds; rock was added to the campsite fire pit; a meeting with Trustee Vandiver regarding future plans for the campsite took place; bids for repairs to the main house were obtained: roof $22,000.00, brick fireplace chimneys $10,300.00, and all fascia $3000.00 for a total cost of $35,300.00.  At the Headwaters Conservation Area trails were herbicided; the parking lot restriped, trails mowed; trees at Motz pruned; discussed the overview area with Denise Morgan regarding clean up; met with scout Jason about his Eagle Scout project which was completed last weekend with 5 gal. of clear seal on the overlook; at Burlington Park 3 quotes were acquired for the garage door and a garage door install was ordered in 2 weeks at a cost of $3,100.00.  At Harley Woods there is nothing to report. 

     Educational Opportunities at Campton Properties – Vickie Vandiver: Trustee Vandiver stated                                     

the Gray Willows campsite has been mowed, cleared of brush, wood stacked, and rocks placed around a 3’ by 3’ campfire pit.  The site is ready for use once paperwork, rules, and reservation procedures are in place.  She recommends April 1^st to November 1^st as the season of use.  Buzz Wheeler, Program Director for the Three Fires Scout Council, walked the site.  He will get insurance in place.  He is working with Township staff and will come to a Campton Township Board meeting to meet everyone.  The Township should provide a portapotty and garbage cans during camping season.  Scout Program Director Wheeler suggested the Township charge a $20.00 overnight fee to a troop to help pay for rental of the portapotty.  He gave his cell, e-mail and office number (630-797-4621) for the Township to contact.  Trustee Vandiver stated she met with Captain Vaughn of the Fox River and Countryside Fire/Rescue District who said he will have all shifts come out to Gray Willows in the near future for them to visit the campsite so they know where it is in case of a call.  He recommends the Scout Leader call the Captain on duty (630-584-0995) 24 hours before using the site to let the Captain on shift know a group is out there for ½ day use or overnight and if they are using the campfire pit for a recreational fire.  This should be added to the list of Rules/Regulations for Scout leaders to follow.  We need to have the Rules in place before reservations can be taken.  For the Village of Campton Hills she spoke to Village President Patsy Smith who said there are no requirements from the Village other then for the Scout Leader to notify the Village Police Department 24 hours before that a group will be using the site.  No permits are needed.  The Village will send a Resolution to the Township allowing Scouts to camp with a Township permit.  The land dedication of the campsite at Gray Willows will take place November 2^nd 2013 at 11:30 a.m. to 1:00 p.m.  Tom Serewicz and Vicki Vandiver will coordinate with the ceremony at noon, welcoming speech by Vicki, John Kupar dedication, Flag ceremony by Scouts, Land Blessing by St. Patrick’s, and the burning of a woodpile if weather permits.  Light snacks and smores will be provided for a treat.  A citizenship or stewardship award of a certificate, medal or t-shirt will be provided to give recognition to the 25 scouts who prepared the campsite.  Randy Algrim, committee chair for Pac 801, suggested patches for Cub Scouts.  Thoughts for the future include installing a grill for the Scouts to cook on; developing a back entrance for staff equipment and emergency vehicles at the dead end of Winchester Way; making a picnic shelter, benches, and a picnic table as Eagle Scout projects; filling in dips and holes with dirt; seeding the ground for spring; and marking brush for cutting.  Highway Commissioner Gallucci stated the Township will need an access permit from the Road District to enter Gray Willows at Winchester Way.  The cost to the Township will be $1200.00.  For Town Hall and the Girl Scouts, Trustee Vandiver met with Laural Garza and toured Town Hall.  She is going to put together an intern program for Girl Scout Gold Star Candidates to earn their government badge by learning Campton Township history, and giving residents a guided tour of Campton Township’s Town Hall that is informed by the history of the Township.  Trustee Vandiver’s report included the Boy Scouts of America Site Approval Form for the campsite, a flyer inviting the public to the Campton Township  land dedication of the Gray Willows campsite, and a sample Boy Scouts of America Individual Release and Hold Harmless Agreement. 

     Joint Environmental Resource Management Committee – Rob Linke, John Kupar, Greg VanZandt: No Report.

     Supervisor’s Report – John Kupar: 

• Supervisor Kupar thanked open space staff and the many volunteers who made Prairie Fest on September 21^st such a success.  He thanked Denise Morgan, Jack Shouba, Laural Garza, Kristan Bilar, and the township administration and maintenance staff for many hours of hard work.  We had over 350 people attend the fest this year.  This was down from the 460 people that attended last year.  This year we were in competition with other events occurring at the same time.
• SET Environmental conducted some additional clean-up work on Gray Willows September 27^th.  The spill booms were removed and some soil removal work was done at the intersection of Corron and Burlington Roads.  There is additional soil placement and seeding work to be done. 
• The Township negotiated a supplemental IGA (intergovernmental agreement) with the Highway District for use of a 50 HP mower to be used on the back of the John Deer tractor we use for mowing.  This mower will place less stress and strain on the tractor. 
• A meeting took place with Campton Hills Police Chief Dan Hoffman to discuss potential traffic issues and solutions to the Christmas light show on Beith Road this year.  We met with Brian Larson, who puts on the light show, to discuss options.  One option is to make Beith Road one way heading east up to the Headwaters Conservation Area.  It was agreed to have Highway Commissioner Gallucci, Chief Hoffman, Campton Hills Village President Smith, and Campton Township Supervisor Kupar meet to develop a plan and present it to the residents on Beith Road. 
• A meeting took place with Chief Greg Benson of the Fox River & Countryside Fire/Rescue District to discuss requirements for the use of the Gray Willows barn for public events.  He indicated he is willing to work with us to develop alternatives within the fire code to allow public use of the barn.  The next step is to generate a set of plans of the barn and a proposal for the use of the barn including venue and frequency of use.  Chief Benson also discussed potential alternatives with Chris Raneri of the Village of Campton Hills. 
• Chief Benson also would like to discuss the inclusion of Campton Township with the fire department’s wild land fire response resources.  He will follow up on the upcoming training class and advise us of the dates. 
• The Blue Cross Blue Shield insurance renewal of 12/1/13 through 11/30/14 is recommended to hedge against the predicted significant increases prior to our annual summer renewal date. 

5. Approval of Minutes:

     a. Board Meeting September 10, 2013: T. Stutesman moved the Board approve the minutes of the Board meeting of September 10, 2013.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     b. Special Board Meeting September 30, 2013: E. Murphy moved the Board approve the minutes of the Special Board Meeting of September 30, 2013.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed.

6. Citizens’ Comments: Clerk Johansen stated as Vice-President of TOKC (Township Officials of Kane County) he was collecting from Board members for tickets to the annual TOKC dinner.  Trustees Vandiver and Murphy turned in their checks.  Assessor Rottmann stated he already sent in his check. 

7. Old Business – Presentation and Discussion for Action:

     a. Review and Act Upon Roofing Material for Gray Willows Barn: Trustee Stutesman gave the Board RFP (Request for Proposals) requirements for roofing of the Gray Willows barn. 

• Installers must be factory trained with local references and experience with the materials listed below, and with large buildings and contracts in excess of $150,000.00.
• Roofing material must be 26-gage base steel and composed of no more then 30% recycled steel.
• Roofing material must have a hot dipped zinc-aluminum alloy galvanized coating.
• An acrylic prime coating must be applied to both sides.
• The base coat must be a petroleum based, highly UV resistant proprietary acrylic resin binder. 
• Must have a class A fire rating.
• A protective coating, as well as an attractive appearance must be provided by stone granules.
• An acrylic over glaze with UV inhibitors must be applied as a final coating.

Supervisor Kupar stated we have another quote for metal roofing.  Trustee Stutesman will be available to meet with himself and Operations Manager Serewicz next week.  Direction to staff is to obtain a quote for standing seam roofing for the Gray Willows barn.  Directions to Clerk is to notice a Special Board Meeting for October 17^th at 11:30 a.m. at the Community Center to discuss and act upon selection of roofing material for the Gray Willows barn.  T. Stutesman moved the Board table agenda item 7. a.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     b. Review and Act Upon Update Report Re: Intergovernmental Agreement between Campton Township and the Kane County Forest Preserve for Township Volunteers to dismantle existing barns at the former Dexter Norton Farm on Silver Glen Road: Neal Anderson stated the agreement is already signed.  We have a couple of experienced guys that can start in 10 days.  We are trying to get the use of a lift donated.  We plan on storing the material in the Gray Willows cattle shed.  V. Vandiver moved the Board table agenda item 7. b.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

8. New Business – Presentation and Discussion for Action:

     a. Review and Act Upon the Eagle Scout Project at Gray Willows by Brett Algrim from Troop 80: Eagle Scout candidate Brett Algrim presented his Eagle Scout land navigation project which is to place 20 physical land navigation points across the Gray Willows land area for use by scouts.  This is to use a map and compass to learn how not to get lost.  He will perform a reconnaissance, place position stakes in GPS surveyed locations, have subject matter experts negotiate each part of the course, complete a risk assessment, and establish a lesson plan to train youth groups.  He stated it will take two weekends.  Week one he will build markers.  Week two he will place markers.  This method could be used to make a geo cache course too.  They will make maps available to other scout groups.  J. Kupar stated this is good.  Coordinate with staff.  Jack Shouba will bring this up to the Gray Willows committee for discussion on October 24^th.  V. Vandiver stated it’s training in using a compass and map.  T. Stutesman moved the Board approve the Eagle Scout project in land navigation at Gray Willows by Brett Algrim of Troop 80 subject to the approval of the Gray Willows committee and open space staff.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed.

     b. Review and Act Upon Eric Larson Request for a Shed Building at Poynor Park: T. Stutesman moved the Board table agenda item 8.b.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed.

     c. Review and Act Upon David Yocca Master Planning Presentation: David Yocca presented stating his company did the original master plan for Poynor Park.  Ken Johnson would be involved in land planning for Gray Willows.  J. Kupar asked for a schedule and costs.  Answer was about 4 months, or 6 months, or 8 months, or a year, and a couple months to finalize.  It’s about 800 to 1000 hours.  His rate is $100.00 per hour and there is staff time.  It includes architectural survey, what to bring up to code, emphasis on sustainability, bring in experts in sustainable agriculture and business plan for agricultural tourism.  J. Kupar stated its about 800 hours or $80,000.00 or $100,000.00.  We don’t need to look at sustainable agriculture.  E. Murphy stated she wants to move into an evaluation of all buildings on open space land before we look at Gray Willows.  D. Yocca stated his proposal with the Village led to them bringing C-Map in.  The Village master plan was less then his proposal here.  J. Kupar stated we look at Gray Willows after the building evaluations.  E. Murphy moved the Board ask Conservation Design Forum, Inc. to give the Board a proposal for evaluating the condition and best use of all buildings owned by Campton Township in parks and open space areas.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed.   

     d. Review Tom Corron’s Presentation Prepared for the Geneva Historical Society: Tom Corron gave a PowerPoint presentation about Corron Farm that previewed his November 12^th presentation to the Geneva Historical Society by stating the Corrons, Beiths, and Muirheads originally came from Greenbrier Virginia.  The PowerPoint presented pictures of Corron Farm and of the original settler Robert Corron.  He arrived in Campton Township in 1835, and began farming on present day Corron Farm.  The farm was in continuous operation by the Corrons from 1835 to 2002 when it was purchased by Campton Township for the enjoyment of Campton Township residents.  The original Robert Corron (Great Grandpa) built the Corron Methodist Church on Corron Road.  Two of the later Corrons were Campton Township Supervisors.  The second Robert Corron was Campton Township Supervisor for 27 years from 1950 to 1977.  He was also President of the Kane County Forest Preserve.  Later, Calvin Corron was Campton Township Supervisor from 1983 to 1986 when he passed on.  Tom Corron was thanked by the Board for his PowerPoint presentation. 

     e. Review and Act Upon Tom Corron’s Proposed Events in 2014 at Corron Farm: Tom Corron stated a request to have the Corron Farm Preservation Society pig roast fundraiser at Corron Farm on Saturday, June 28, 2014.  There would be no alcohol at the event.  We would have the pig roast done in a mobile unit, food and nonalcoholic beverages, a silent auction, 50/50 cash raffle, and wagon rides.  Possibly tours of the Corron home and Hired Man’s House would be included.  We had over 175 guests last summer and we would expect a similar number to attend in 2014.  Secondly, we request permission to host a “Walk for the Cure of Alpha-1 Antitrypsin Deficiency” in 2014 at a date to be arranged.  It is estimated 100 walkers would attend.  The walk would be from the barnyard along the mowed prairie savannah trails.  There would be snacks and other refreshments, bottled water, and raffles.  The Corron Farm Preservation Society (CFPS) would charge a fee, or donation, to cover expenses from the Township for the day of the event plus some to support the mission of CFPS.  We could perhaps then encourage other local charities to consider prairie walks at Corron Farm or other open space locales.  J. Kupar moved the Board approve the Corron Farm Preservation Society pig roast fundraiser at Corron Farm on Saturday, June 28, 2014 and the Walk for the Cure of Alpha-1 Antitrypsin Deficiency in 2014 at a date to be arranged.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed.

     f. Review and Act Upon Obligor (obligation) Resolution dated September 6, 2013 between American Capital Financial Services, Inc. and Campton Township Highway District: E. Murphy moved the Board approve the Obligor Resolution dated September 6, 2013 between American Capital Financial Services, Inc. and the Campton Township Highway District.  T. Stutesman seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The Resolution passed. 

     g. Discuss and Act Upon February 22, 2013 Memo Ag-License Program and Agreements Expiring December 2013: J. Kupar stated the direction to the Parks and Open Space Coordinator is to offer leases to existing farmers at $250.00 per acre before opening it to other farmers at $250.00 per acre.  E. Murphy moved the Board table agenda item 8. g.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     h. Review and Act Upon License Agreement for Horse Manure Spreading Expiring November 1, 2013: E. Murphy moved the Board table agenda item 8. h.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     i. Review and Act Upon Design Concept for Open Space Website: K. Bilar stated we have two hard copy pages to look at for design concepts of the open space website.  One is mainly blue and the other mainly green.  See the branding.  One ties in with blue sky.  E. Murphy stated she would like to combine them.  She likes the tabs on blue sky but doesn’t want all blue sky.  She wants to include some green from the other hard copy page.  E. Murphy moved to improve the design concept for the open space website according to her direction to open space staff to combine the two hard copy pages proposed.  T. Stutesman seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

9. Claims and Demands Authorized for Payment:

     a. Town Fund $15,846. 36: T. Stutesman moved the Board approve the claims and demands on the Town Fund in the amount of $15,846.36.  E. Murphy seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     b. Open Space Fund $11,583.03: E. Murphy moved the Board approve the claims and demands on the Open Space Fund in the amount of $11,583.03.  V. Vandiver seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

     c. Capital Improvement Fund $-0-

     d. Road & Bridge Fund $82,384.53: E. Murphy moved the Board approve the claims and demands on the Road and Bridge Fund in the amount of $82,384.53.  V. Vandiver seconded the motion.  In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed. 

10. Executive Session – Personnel: E. Murphy moved the Board go into Executive Session for the purpose of discussing personnel and include Finance Director McKay.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed and Executive Session began at 10:30 p.m. 

11. New Business Continued- Nothing.

12. Adjournment: Supervisor Kupar reconvened the regular session at 10:50 p.m.  T. Stutesman moved the Board adjourn the meeting.  V. Vandiver seconded the motion.  In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed and the meeting adjourned at 10:51 p.m. 

                                                                               Respectfully Submitted,

                                                                               Richard Johansen

                                                                               Clerk