1. 2. 3. The October 9, 2012 Board meeting was called to order by Supervisor Kupar at 7:37 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Vandiver and VanZandt present. Trustees Stutesman and Murphy were absent.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated brush pick up north of Route 64 begins Monday October 15th , south of Route 64 Monday October 22nd, and in Plato Township for the Village of Campton Hills it begins Monday October 29th. The Dura Patching project continues on Farrier Point, Northern Dancer, Margie, and Trotter Lanes; Denker, Cranston, Beith, and Anderson Roads; Ravine and Phar Lap Drives; Cloverfield Circle; and in the Wide View subdivision. Also Crawford and McDonald Roads for the Village of Campton Hills in Plato Township. Road and drainage projects were completed that consisted of digging out culvert ends, culvert openings, replacing culverts, catch basins and 3” to 4” drain tiles. Also ditches were shaped with soil and seed for the installation of landscape matting and rip/rap. Shoulder gravel and landscaping work was completed on Whirlaway and Faireno Drives; Citation and Jens Jensen Lanes; and Ironwood and Buck Courts. Overgrown trees were trimmed back on Town Hall Road and Sunset Drives to improve visibility for oncoming traffic and school busses. Highway District employees Stacey Larsen and Joe Pitts attended OSHA (Occupational Safety Hazard Administration) Compliance Seminar on 09/19/2012. The GSB 88 (Gilsonite Seal Binder 88) project was completed on 09/21/2012. Mowing and grading of Reed Road was completed for the Village of Lily Lake. All intersections in Campton Township and the Village of Lily Lake were swept on a weekly basis, and all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced. The Highway District continued to patrol roads throughout Campton Township and the Village of Campton Hills for drainage problems, pot holes, and culvert permits. The District continued to repair pot holes with cold patch throughout the Township and Village. Ongoing maintenance on Township vehicles and equipment was performed by staff in house.
Assessor – Alan D. Rottmann: Assessor Rottmann stated September 10th was the final deadline to file assessment appeals. There were 64 appeals this year, 70 appeals last year, and 200 appeals the year before. October 30th will be the first appeal hearing.
Solid Waste District – Supervisor Kupar stated Debby Ballot is the new President of the Solid Waste District.
Financial Report – Louise McKay: Certified Public Accountant McKay stated the Treasurer’s Report was completed and published in the newspaper on September 21, 2012. The Board has a copy. All required filings of the Audit, Annual Treasurer’s Report, and the Annual Financial Report (AFR) with the applicable office of the State Comptroller, the Kane County Clerk, and the Kane County Treasurer were completed by the September deadline dates. The Board has the monthly expenditure spreadsheets. Town, Road and Bridge, and Open Space are within their total budget. Any line items that are over budget are offset by under budget line items. Interest rates continue to be unusually low. It has been estimated that this will continue to 2015. After reviewing Open Space investments, it was noted that midterm investments from three to five years are low. Based on current rates, the estimated outlook and the make up of the portfolio, several three year certificates of deposit were obtained that have a trade date into the first week of October. McKay attended the Ride in Kane sponsor committee meeting on September 4th. There was a discussion of AID’s grant spending status. Also the status of grants submitted but not yet awarded were discussed and the possibility of receiving less federal funding in the future.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Report – Kristin Bilar: Open Space Coordinator K. Bilar stated the monthly volunteer workday will be Saturday October 13th when volunteers will collect seeds. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. We have our EPA (Environmental Protection Agency) permit and are beginning to mow firebreaks on all our properties. Jack Shouba and Kristin Bilar attended the NIIPP (Northeast Illinois Invasive Plant Partnership) and CW (Chicago Wilderness) meetings at Morton Arboretum. At Anderson Park the willow trees in the cattail area closest to Brown Road were all removed and herbicided. We will burn this area and reseed with wetland plants. Core aeration and fertilizer was applied in the lawn areas. At Corron Farm Prairie Fest was a big success. It was held on September 15th and approximately 500 people came. We had lots of good reviews. Trees were marked for winter removal. Automatic garage door openers were installed. At the Community Center we rented a lift to repair the rope on the flagpole. At Gray Willows a new gate has been installed at the Corron Road entrance. We used the rented lift to cut tree limbs away from the main barn and the smaller barn. The roof on the main barn has been patched. Gas was shut off to the old farmhouse at the Corron Road entrance. We excavated one brush pile down to the bare dirt. At Harley Woods we were not able to secure funding from a NIIPP grant but they are looking into giving us interns as an exchange. Witness Tree has begun fall treatment of poison ivy, bittersweet, and garlic mustard, etc. At the Headwaters Conservation Area V3 has repaired the blown out drain tile. The bees are to be located in the tree line south of the dog park. There has been trespassing on the west side. A neighbor has driven in and pushed our barb wire fence over. At Poynor Park our engineer’s investigation into recovering soil from the basins has determined there is not enough soil to make the effort worth while. Core aeration and fertilizer has been applied to the grassy areas. At Town Hall the prairie flowers have been weeded and fed. Easement monitoring will be completed in October. There is no report on Brown Road Meadows, LaFox Fields, or Mongerson Park.
Joint Environmental Resource Management Committee: Rob Linke stated there was no quorum this month.
Engineering Update – Rob Linke: Engineer Rob Linke stated at Poynor Park we dug 8 or 10 holes in the Poynor dry lakes and it looked good in a few places but it is not feasible for a contractor to go in to recover large amounts of dirt for the eroded areas of the park. We still have our ears to the ground for the dirt for parks program. J. Kupar stated it looks good for Colt field. R. Linke stated for the other field it would take 50K to 100K of topsoil to get drainage correct on the field. R. Linke stated he will look out for grants for Poynor. For Gray Willows we are looking for permits from the IDNR (Illinois Department of Natural Resources) for our drainage project that includes the removal of concrete, putting more stone in at the crossing, rock below the dam, and installing a culvert on the trail. The plans are done, the contract documents are done, we need the insurance O.K. Maybe next week we will have the sign off for the permit. We can get five quotes. We’d like to get it constructed this year. It’s probably a five day project.
Supervisor Report – John Kupar:
· Supervisor Kupar stated the USGS (United States Geological Survey) put the two monitoring wells they installed in August on their national water inventory site. These are the well at the Highway District garage and the well at the Headwaters Conservation Area. The two other wells that the USGS monitors for water level and quality in Campton Township are the St. Peter well in the Windings and the shallow well at Colonel Bennet Road.
· The closing for the property at 40W686 Burlington Road has been extended to Friday October 19th. Wells Fargo Bank could not get clear title to the property because of a lien filed by the Village of Campton Hills. The lien was on file for code violations in 2011. The lien has been removed from the title and the closing will follow.
· Supervisor Kupar thanked our staff and all our volunteers that made our annual Prairie Fest a great success this year. We had close to 500 people attend this year, or about a 38% increase over last year. The staff has identified issues we have to address for next year including safety and additional parking.
· Supervisor Kupar stated he wanted to let everyone know that there will be a meeting of the Ferson Creek Watershed Coalition on Tuesday October 23 from 2:00 p.m. to 4:00 p.m. at the Village Hall in South Elgin.
· The Conservation Foundation will be recognizing Campton Township for its long term support and the important role we have played in their success over the last 40 years. We will be one of 40 businesses and organizations that will be honored at the Conservation Foundation’s 40th Anniversary Celebration and Appreciation Dinner on Thursday, November 8th, from 5:30 – 8:30 p.m. at the Abbington Banquets in Glen Ellen. He will buy a table for eight and he invited anyone who wished to attend to let him know.
· Supervisor Kupar concluded the Township sponsors Boy Scout Troop 46. The troop is having its annual Wreath and Popcorn fundraiser. He has order forms available for those who would like to support our scouts.
5. Approval of Minutes:
a. Board Meeting September 11, 2012: G. VanZandt moved the Board approve the minutes of the meeting of September 11, 2012. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
6. Citizens’ Comments: None.
7. Old Business – Presentation and Discussion for Action:
a. Discuss and Act Upon the Use of the Vacated Caretaker’s Residence at Gray Willows: J. Kupar moved the Board table this action item. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Eagle Scout Kevin Fortier Final Presentation Bird / Bat Houses: Eagle Scout candidate Kevin Fortier gave his final presentation regarding the bluebird and bat houses he made and installed at Corron Farm, Poynor Park, Anderson Park and Gray Willows. He stated he built 9 blue bird houses on posts, and 3 bat houses, one on the silo at Corron Farm and two at Gray Willows. There were five bluebird houses installed at Corron Farm, three at Poynor Park, and one at Anderson Park. The project took 136 hours to complete and was completed in July. The Council funded most of the project with some of the funds donated by Campton Township. He did not use all of the money donated by the Township so he gave a check for $56.00 back to the Township. G. VanZandt moved the Board accept Eagle Scout Kevin Fortier’s final presentation on the bird/bat houses he constructed and placed at Corron Farm, Poynor Park, Anderson Park, and Gray Willows. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed. Supervisor Kupar thanked Eagle Scout Kevin Fortier on behalf of Campton Township.
b. Review and Act Upon Barry Birkey Regarding Placement of Beehives @ Headwaters: K. Bilar spoke on behalf of Barry Birkey who takes care of the bees currently located by the split rail fence at the Headwaters. She stated she wants to move them directly south of the pole barn. The issue is he needs to do this soon because the County wants them moved but he needs the Township’s approval to move them. G. VanZandt stated we need signage stating honeybees are there after we move them. J. Kupar stated he and G. VanZandt will meet Barry Birkey at the Headwaters Thursday October 11th at 4:00 p.m. to arrange the move. G. VanZandt moved the Board approve moving of aviaries subject to Barry Birkey meeting with John Kupar and Greg VanZandt on October 11th at 4:00 p.m. The motion was seconded by V. Vandiver. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
c. Review and Act Upon Renewal of License Agreement for Manure at HCA/Motz: J. Kupar stated they were putting manure on the hay field behind the Motz house but it got too heavy. They will spread this to the west of the Motz house and toward Route 38. V. Vandiver moved the Board approve the License Agreement for Horse Manure Spreading on the Headwaters Conservation Area/Motz. G.VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The License Agreement passed.
d. Review and Act Upon Accepting or Rejecting Bids for Sale of Road District Surplus Equipment: V. Vandiver moved the Board table accepting or rejecting bids for sale of Road District surplus equipment. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
e. Discuss and Act Upon the Emailing of Monthly Board Meeting Packets: Clerk Johansen stated this is not a good idea and it will create unanticipated problems. As Clerk he intends to continue to use hard copy. J. Kupar moved the Board stay on paper packets until the first of the year but in the meantime those Board members that have and choose to use laptops bring them and use them at their descression. The motion was seconded by V. Vandiver. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund: G. VanZandt moved the Board approve the claims and demands on the Town Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
b. Open Space Fund: G. VanZandt moved the Board approve the claims and demands on the Open Space Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
c. Capital Improvement Fund: G. VanZandt moved the Board approve the Capital Improvement Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
10. Executive Session – Review Executive Session Minutes: G. VanZandt moved the Board table this item. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
11. New Business Continued –
f. Discuss and Act Upon Approve Executive Session Minutes: V. Vandiver moved the Board table this item. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed.
12. Adjournment: G. VanZandt moved the Board adjourn the meeting. J. Kupar seconded the motion. In a voice vote Supervisor Kupar and Trustees Vandiver and VanZandt voted aye. Trustees Stutesman and Murphy were absent. The motion passed and the meeting adjourned at 9:04 p.m.
Respectfully Submitted,
Richard Johansen
Clerk