1. 2. 3. The September 10, 2013 Board meeting was called to order by Supervisor Kupar at 7:43 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Vandiver, and VanZandt present. Trustee Murphy arrived during Reports.
4. Reports:
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated brush pick up will be the week of October 15th. north of Route 64, the week of October 22nd. south of Route 64, and the week of October 29th in Plato Township. Summer 2013 slurry seal was completed on Prairie Springs, Campton Oaks, Hunters Ridge, Oak Hill, Brookside West, Campton Woods, Circle, Chaffield, West Woods, and Hunters Hill Drives; Red Hawk, Trillium, Buckskin, West Wood, Snowbird, Curling Pond, Ancient, Kingfisher, Blue Heron, and Stonecrop Courts; Reindeer, Buckskin, Antler, Caribou, and Forest Trails; Ancient, Hunters, and Griffin Lanes; Campton Meadows Road; and Deer Run (end) and Deer Run (ext). Road and drainage projects were completed that consisted of digging out culvert ends, culvert openings, replacing culverts, catch basins and 3” to 4” drain tiles. Also soil and seed were applied to shape ditches for the installation of landscape matting and rip/rap. In addition, shoulder gravel and landscaping work was completed on Chaffield, Willowbrook, and Hunters Hill Drives; Jens-Jensen and Fence Post Lanes; Anderson and Old LaFox Roads; and Quail Court. The road crew cut and chipped 5 dead trees on Barlow Drive, and repainted all stop lines and yellow center lines on I.C. Trail and Hanson Road for the Village of Lily Lake. Dura-Patching was completed on Hunters Hill subdivision, Brookside West, Circle, Fox Creek, and Hidden Oaks Drives; Old Burlington, Swanberg, Bolcum, Old LaFox, Ickenham, and Brierwood Roads in Campton Township; and Conners Road in Plato Township. Roadways were cleaned and excess stones swept up from the Dura Patching projects in Campton and Plato Townships in the Village of Campton Hills. Weed trimming was completed around street signs, intersections, guardrails, and large culverts throughout Campton Township and the Village of Campton Hills; tree trimming continued in the Township and Village; all Turn Only arrows were repainted and roadway edgelines were restriped with white paint throughout the Township and Village; roadways were assessed for drainage problems, pot holes, and culvert permits throughout the Township and Village; potholes were repaired with cold patch throughout the Township and Village; all intersections in the Township and Village were swept on a weekly basis; all stop signs in the Township and Village were checked on a weekly basis and damaged or missing ones replaced; ongoing maintenance of township vehicles and equipment was performed in house by Highway District staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated it’s past the deadline to file appeals with the Appeal Board. The number of appeals is down by one third. Appeal hearings start next month. His office is gearing up for the quadrennial reassessment in 2015.
Solid Waste District – Debbie Ballot: Absent.
Financial Report – Louise McKay: Finance Director McKay stated she reviewed the Annual Financial Report prepared by Sikich and suggested minor revisions. The revised report was submitted by Sikich to the State of Illinois. She will complete the Treasurer’s Report next week to satisfy the filing required by September 30th. Fred Lantz, the partner from Sikich who spoke at our last Board meeting sent a workbook for the General Fund Reserve Target Calculation that will take some time to review and prepare. V-3 sold another fraction of a wetland credit (.574). It was deposited this month and is reflected in the Statement of Revenue and Expenditures for August. The 2002A and 2005A PMA accounts both had a City National Bank certificates of deposit mature on 8/2/13. The funds are being reinvested in American Express Centurion Bank 3 year certificates of deposit with a yield to maturity of 2.01%. Town Fund expenditures in total are within budget for the month of August, and year to date. Previously mentioned over budget line items have offsetting under budget line items. Road & Bridge had overages due to truck repairs this month. The contractual road resurfacing and road slurry coating make up a significant portion of Road’s annual expenditures, and those expenditures are included in the 9/10/13 checks. It is still anticipated Road’s total expenditures for the year will be under budget. Open Space and Capital Improvements are both within budget.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Parks and Open Space Coordinator Bilar stated our monthly volunteer workday will be Saturday September 14 at Corron Farm. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Mowing/weed whacking was done on all properties including trails. The property use Ordinance was reviewed. Staff met for Kane County Naturalist program info. Preparations continued for Prairie Fest including creating a poster, printing it, and placing it at local establishments. At Anderson Park new trees and shrubs were watered. Trees were weeded, watered, and mulched. At Corron Farm staff continued weeding in the prairie and wetland garden, planted new plugs, transplanted forbs and grasses into rows for proper maintenance and seed collection. Meadowsweet was transplanted from the wetland garden to savanna edges. Two rocking chairs that were given to Lisa Ferguson’s mother by Lucinda Corron 30 years ago were returned to Corron Farm and reupholstered. At Gray Willows staff is mowing, raking, and marking trees for clearing and cutting stumps for the campground. Nexgen roofing gave the material estimate for Gerard roofing material. At Harley Woods trees were mulched and watered but not weeded. At the Headwaters Conservation Area the parking lot island gardens were weeded and watered. Weeding was done at Motz. At Poynor Park there was vandalism – signs were stolen, posts bent, (some have been replaced). Trees were weeded, mulched, and watered. Gardens were weeded. The shed will be removed per J. Kupar. There is no report on Brown Road Meadows, Burlington Park, the Community Center, LaFox Fields, Mongerson Park, or Town Hall. J. Kupar asked is there any progress on the OSLAD Grants? K. Bilar answered no. The Open Space and Parks Maintenance Report submitted in writing by Tom Serewicz stated he has been looking for a new or used dump truck for the Township. At Anderson Park he painted signs and posts at the bathrooms, herbicided around the parking lot and trails, watered and mulched trees, moved parking lot stones, replaced a sign post, and pruned trees along the west cedar fence. He secured the west entrance by cementing a split rail fence and installing new signs to help stop snowmobiles and motorcycles from coming in from Hunters Hill. He discussed snowmobiles and motorcycles with Chief Hoffman of the Campton Hills Police. At Corron Farm he planted grass south of the house near the cow pasture which was previously a raspberry area, cut down a walnut tree, cut a dead branch out of a cedar tree, watered new turf, mowed trails, and loaded and hauled weeds from Corron to the burn pile at Gray Willows. At Poynor Park he met the Sheriff to complete a vandalism report on the taking of handicapped and do not enter signs, and to ask the Sheriff to close the gate at night because of the vandalism and the “donuts” being made in the parking lot, and on one baseball field. He took out twisted signposts and ordered and installed new signs. He met Sue Sobieski of girls softball regarding a grill and shed that needed to be moved, watered and mulched trees, and herbicided around the parking lots. At Gray Willows he used the brush hog to mow a camp area to prepare for raking it, set up the exterior main house inspection for 9/9/13 to obtain repair estimates, met with a roofing contractor regarding estimates for the barn roof, and mowed trails. At the Headwaters Conservation Area he graded the spoil pile at Motz, sprayed for bees, mowed trails, repaired a broken post in the dog pen, installed a USGA sign, and herbicided the parking lots and graded the trails. At Burlington Park he filled in an old swimming pool area. At Harley Woods he watered and mulched trees on the Torchie portion of the property. Open space staffer Morgan stated Corron Farm is on the Kane County Historic Register so work on the buildings must be discussed with Mark VanKirkoff of Kane County, and similarly Town Hall is on the National Register. Work on the Barn at Corron Farm needs to be discussed with the County. Neal Anderson suggested alternatives regarding the barn at Corron Farm. Clerk Johansen stated previous minutes say it was decided open space staff do a survey at Prairie Fest regarding these alternatives. The question to be asked is should the whole barn be preserved or should a portion be removed and the rest restored. The cost of the two alternatives should be included in the survey because, unless we present the cost, everyone will just say preserve everything. They need to be able to make an informed choice.
Educational Opportunities at Campton Properties – Vickie Vandiver: V. Vandiver stated only one more workday at Gray Willows is needed for the scouts to finish preparing the campsite. Lets reserve a day in November for a dedication. She will see if we need a permit from the Village. At Town Hall would someone teach her what she needs to know to teach scouts when they tour there so they can earn their civics and government badge. She would like to teach girl scouts to earn their Gold Star. We could turn Town Hall over to the girl scouts for tours on weekends which would relieve staff. J. Kupar stated Board members should go through training about Campton Township at Town Hall. K. Bilar stated she will contact Laural Garza to ask her to train Board members about Campton Township history.
Joint Environmental Resource Management Committee – Rob Linke, John Kupar, Greg VanZandt: J. Kupar stated Rob and Greg will host a booth at Prairie Fest. The Village wants to have a water resource committee that is separate from the Township. We need to include ourselves on that committee.
Supervisor Report – John Kupar: Supervisor Kupar stated:
· We are continuing to work on the impact of the fuel spill at Gray Willows farm. We are waiting on the final report of SET Environmental and the insurance carrier of the transport company. Once we receive the report we will analyze the extent of the clean up and any open issues that have to be addressed. The Township’s decision to collect additional sediment and soil samples from Ferson Creek well be based on the review of the document.
· Village of Campton Hills has responded to our request on providing security at Poynor Park. The Campton Hills Police Department will lock the gates at Poynor every night for a fee of $10.00 per night. It will be the responsibility of the Township to open the park every morning.
· The Board has made some organizational changes in our Open Space program over the last month. These changes were made to help strengthen and grow the program. Kristin Bilar will continue on developing and maintaining natural areas in our program. However, more importantly, she will focus on program development to include master plan development of our open space areas, community Outreach and Education, and the development of grants or other funding opportunities.
· Tom Serewicz will become manager of operations and maintenance for parks and open space. In this role, Tom will be responsible for maintenance of buildings and grounds. Tom will also have responsibility for the maintenance and repair of all vehicles, equipment and tools in the Township’s inventory. Finally, Tom will be responsible for OSHA compliance in the Township. This will include training of personnel, site inspections and remedial measures. Tom will report to the Supervisor and the Township Board.
· The Township has erected the USGS (United States Geological Survey) groundwater education sign at the Headwaters Conservation Area. It outlines what the Township is doing in terms of collecting groundwater data and the value of that data. It links the USGS database to our Township website. In addition, the USGS has finished its sampling of the groundwater at Headwaters. The results indicate there are no contaminates in the groundwater at this time. Groundwater sampling and water quality analysis will continue for another two years at the Highway Department well.
5. Approval of Minutes:
a. Board Meeting August 13, 2013: T. Stutesman moved the Board approve the minutes of the meeting of August 13, 2013. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Special Board Meeting August 15, 2013: E. Murphy moved the Board approve the minutes of the meeting of August 15, 2013. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
6. Citizens’ Comments: Greg VanZandt stated he paid for a course to become certified to burn Township open space. He is applying for reimbursement for the course and to become a Township employee for open space burns. Clerk Johansen stated as Vice President of Township Officials of Kane County he is inviting Board members to the thirty-third annual dinner meeting of Township Officials of Kane County. It will take place Wednesday, October 16th at the Lincoln Inn, 1345 S. Batavia Ave. (Route 31), Batavia, IL. Social hour is at 6:00 p.m. with dinner at 7:00 p.m. The program theme is The Importance of Township Government – Today. The presenter is Jerry Crabtree TOI (Township Officials of Illinois) Associate Director/Education Coordinator. The donation is $40.00 per person in advance with checks payable to TOKC. Spouses or guests are welcome, cash bar. Send check for reservation to Margaret Sanders, 12,714 Saddle Court, Huntley, IL 60142 by October 7th. Phone is (847) 707-1327 or e-mail msanders1128@comcast.net Clerk Johansen stated Board members can also give him the check and make the reservation with him. He has the form. Trustee Vandiver stated she will attend. Other Board members stated they need to check their schedules.
7. Old Business – Presentation and Discussion for Action:
a. Review and Act Upon Open Space Website Design by Image Smith Creative – presenter Lisa Youngdahl: Three companies had proposals in the folder. Lisa Youngdahl of Image Smith Creative in Batavia presented her proposal for a Campton Township Parks and Open Space website. This is HTML format that is a Content Management System (CMS) that we edit on our end. This is not a windows server. It is up in the cloud. The hosting charge is $60.00. Her quote was between $2,900.00 and $3,400.00 plus $500.00 for training. J. Kupar asked a variance between $2,900.00 and $3,400.00 for design? Answer was it depends on what she can do with the information once she gets it. If she gets it is a timely manner, it’s good. E. Murphy asked how do you bill after $500.00 if there are still questions? Answer, probably nothing. There are no licensing costs, just the domain name you pay for each year. She stated she has done no township web sites. J. Kupar asked who is responsible for maintenance? Answer, it can be done for between $80.00 and $100.00 monthly. Is there anybody in the township that can be trained for maintenance? Answer, two should be trained for content and maintenance. J. Kupar stated the Board is going to approve content. She stated her minimum charge is $80.00 per hour. You could have a link to Facebook but Kristin says she does not want that. E. Murphy asked if we collect volunteer information is there a way the site can tell us someone is trying to contact the site? G. VanZandt stated if the open space website has a new logo or brand, the Township will need a new brand too. G. VanZandt moved the Board approve development of an open space website by Image Smith Creative at a cost not to exceed $4,500.00. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Discuss and Act Upon Memorandum of Understanding between the Forest Preserve District of Kane County and the Geneva and St. Charles Park Districts all as Kane County Certified Naturalists (KCCN) in a partnership promoting environmental awareness: G. VanZandt moved the Board take 7.b. off the agenda. The motion was seconded by E. Murphy. Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
c. Review and Act Upon Amendments to Campton Township Ordinance No. 96-1T Property Rules and Regulations titled Campton Township Ordinance No. 96-1T Revised and Amended as of August 13, 2013 Campton Township Property Use Ordinance: E. Murphy moved the Board approve the Campton Township Property Use Ordinance No. 96-1T Revised and Amended as of September 10, 2013. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The Ordinance passed. The Village of Campton Hills will be advised of this.
d. Review and Act Upon Approval of Purchasing 2014 Ford F550 Dump Truck on the State Bid Program: J. Kupar stated Kane County has 1 ton dump truck they are selling that we need to look at. Friendly Ford is willing to inspect it for free. Greg will call Drew Fraz to see about the truck. John will call Drew tomorrow morning. T. Stutesman moved the Board table agenda item 7.d. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
e. Review and Act Upon Approval of Painting Contractor for the Exterior Painting of the Community Center: J. Kupar stated the Board and Tom Serewicz agree this can wait until next year. T. Stutesman moved the Board take agenda item 7.e. off the agenda. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
8. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Scout Pack 165 Annual Rocket Day at Poynor Park on October 19th rain date October 20th from 12:00 to 4:00 p.m.: T. Stutesman moved the Board approve the Campton Township 2013 Rocket Launch Event Agreement. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon Budget Revisions and Long Term Finances for Open Space Operations Funding Needs: E. Murphy stated we need a committee of two Board members to work with Louise on the budget for the next fiscal year. We need to look at where we are going with the bonds, short term needs now, and long term needs. T. Stutesman moved the Board approve two board members to work with Finance Director McKay on the budget for the next fiscal year beginning April 1, 2014. V. Vandiver seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
c. Discuss and Act Upon the Position of a Compensated Volunteer Coordinator: G. VanZandt moved the Board approve the position of a compensated volunteer coordinator. T. Stutesman seconded the motion. G. VanZandt moved the motion be withdrawn. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed. T. Stutesman moved the second to the motion be withdrawn. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed. G. VanZandt moved Agenda item 8.c. be tabled. T. Stutesman seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed and agenda item 8.c. is tabled.
d. Discuss and Act Upon Open Space Staffing Needs: Board members packets had a resume of a potential open space employee. The consensus was she looks good on paper. J. Kupar stated she might be interested in being our volunteer coordinator. J. Kupar moved Lisa Mertz be invited for an interview. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
9. Claims and Demands Authorized for Payment:
a. Town Fund $9,539.13: G. VanZandt moved the Board approve the claims and demands on the Town Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
b. Open Space Fund $12,536.38: T. Stutesman moved the Board approve the claims and demands on the Open Space Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
c. Capital Improvement Fund $1,104.60: G. VanZandt moved the Board approve the claims and demands on the Capital Improvement Fund. V. Vandiver seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
d. Road & Bridge Fund $539,315.23: G. VanZandt moved the Board approve the claims and demands on the Road & Bridge Fund. E. Murphy seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. The motion passed.
10. Executive Session – Personnel: V. Vandiver moved the Board go into Executive Session for the purpose of discussing personnel and include Assessor Rottmann and Finance Director McKay. The motion was seconded by J. Kupar. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye. Executive Session began at 10:20 p.m.
11. New Business Continued: None.
12. Adjournment: Supervisor Kupar reconvened the regular session. T. Stutesman moved the meeting be adjourned. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Vandiver, Murphy, and VanZandt voted aye and the meeting adjourned at 11:10 p.m.
Richard Johansen
Clerk