1. 2. 3. The September 13, 2011 Board meeting was called to order by Supervisor Kupar at 7:35 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt present.
4. Reports:
Sheriff – Kane County – Sgt. John Grimes: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated asphalt overlay and slurry work is done. Brush pick-up will begin north of Route 64 the first Monday of October (Oct. 3), south of Route 64 the second Monday of October (Oct 10), and in Plato Township the third Monday of October ( Oct 17). The Highway District started and finished road and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, gravel, and shaping ditches for installing matting, rip/rap, 3” to 4” drain tiles, blacktop driveways, shoulder gravel and landscaping with dirt and seed on Woodland, Hawkeye, Pathfinder, Colt, Balkan, Sylvan, and Woodland Drives; Campton Hills, Pouley, Walt Whitman, Crawford and Lenz Roads; Long Shadow, Jens Jensen, Baret, Kildeer, Harvest, Poplar and East Mary Lanes; Retreat and Quail Courts; and White Fence Way. All road ditches were mowed in Campton Township, Campton Hills, and the Village of Campton Hills in Plato Township. In Campton Township and the Village of Campton Hills all subdivision intersections were swept on a weekly basis, and all stop signs checked, and damaged or missing ones replaced. Roads were patrolled throughout the Township and Village for drainage problems, potholes, and culvert permits. The road crew continued to repair potholes with cold patch throughout the Township and Village. Yellow centerlines were repainted on Swanberg, Old LaFox, Old Burlington, Arbor Creek, Brown, Denker, Beith, and Anderson Roads; and Dean Street. Ongoing maintenance of Township vehicles and equipment was preformed in-house by Highway District staff.
Assessor – Alan D. Rottmann: Assessor Rottmann stated he turned in the 2011 assessment rolls to Kane County. They were published in the Kane County Chronicle on September 7th. Notices to homeowners are sent out. Some appeals have been filed. Assessed values can be found on the Campton Township website.
Solid Waste District – Barbara Boissonnas: Solid Waste District President Boissonnas stated Campton Township continues to do well with a small number of complaints from residents. When there are complaints Waste Management takes care of them the same day. The bank where the District had its money was taken over by the FDIC (Federal Deposit Insurance Corporation), but nothing changed. Another bank took over. There is less trash because people are buying less and throwing away less.
Financial Report – Louise McKay: Certified Public Accountant (CPA) McKay stated there are comments on the spreadsheets to help you review the line items in the Town, Road, Open Space, and Special Funds. The grand total of all funds have an estimated surplus of actual and forecasted expenditures over the annual budget. Please review department fund accounts closely and notify staff if there are any unanticipated expenditures for September through March that we are not aware of. All line items will continue to be monitored closely. There were two Cash Disbursement Detail Reports in the Board packets. The Detail Report from 8/1/11 to 8/31/11 is comprised of the two payroll checks for the month, and the August checks that were approved at the August Board meeting. The Cash Disbursement Detail Report from 9/1/11 to 9/13/11 is the listing of vendor checks to be approved and signed at this meeting. Staff reviewed the Annual Financial Report prepared by our auditors, Sikich, and worked on the Annual Treasurer’s Report. At the Ride in Kane meeting on September 6th, the sponsor requested a survey be sent to all the riders in the program. There was a discussion to consider holding Committee meetings every other month. The call center-billing problem was discussed with the Paratransit Administrator and an adjustment credit will be made to Campton Township per the Administrator. Based on current usage the line item “Community Programs – Ride in Kane” is predicted to exceed the $1000.00 budget for the year. The Township received a check for $2,164.01 from the manufacturer of shingles that failed on the Community Center roof. J. Kupar questioned regarding monthly expenditures under Town, total Park is up by $3000.00. L. McKay stated the well repair was $2000.00 of that.
Village of Campton Hills – President Patsy Smith: Absent.
Open Space Staff Report – Kristin Bilar: Open Space Coordinator Bilar stated the monthly volunteer workday was Saturday September 10th at Corron Farm. Volunteer workdays are the second Saturday of the month from 9:00 a.m. to noon. Mowing and weed whacking was done on all properties. We received our Environmental Protection Agency (E.P.A.) burn permit. J. Shouba completed plant inventories at Corron Farm, Poynor Park, and Harley Woods. Summer staff is gone now. At Anderson Park seed collecting was done in the prairie gardens and mulch placed as a border for the gardens along the trail. At Corron Farm we completed preparations for Prairie Fest. An Eagle Scout candidate finished building 5 picnic tables over Labor Day weekend. Prairie gardens were weeded. Electrical work will begin after Prairie Fest. At the Community Center arborvitaes were planted around the septic tank/well head to block snowmobile traffic. At Gray Willows the entrance gate on Corron Road was moved back for safety. Some fences were removed from the lawn area. The roof on the horse barn was repaired. Cedar shakes were found under asphalt shingles. At Harley Woods the Torchie prairie was mowed for weed control. At Poynor Park drainage repairs by EnCap went well. Most places are reseeding nicely. Posts, chains, and signs were installed for overflow parking areas. The lawn areas were treated with broadleaf herbicide. The stargazing event will use the rain date of September 24th. At Town Hall volunteers are helping with Township history research. There is no report on Brown Road Meadows, the Headwaters Conservation Area, or Mongerson Park.
Joint Environmental Resource Management Committee – John Kupar, Rob Linke, Jack Shouba: J. Kupar stated the committee discussion was on a potential update of the Campton Township Water Model. A presentation by Bob Kay of U.S.G.S. (United States Geological Survey) was made that included potential costs. Engineer Rob Linke stated that study is a couple years out. The star gazing event at Poynor Park will be the 24th of September.
Engineering Update – Poynor Park Project: Engineer Rob Linke stated after construction of drainage repairs EnCap seeded everything. Storms took grass seed off part of it. We need 80% coverage. They over seeded since then. They filled the slit trenches in the southeast ball field with sand. We need it compacted. They applied sand by hand after the rain, and will re-sand it one more time.
Supervisor Report – John Kupar: J. Kupar stated staff attended a H.R. (human resources) seminar. The Township had one E.A. (emergency assistance) client disbursement in August. The Illinois Department of Revenue will not tax the farmhouse on Grey Willows, but they will tax the two life estates, which the owners of the life estates will pay. The phone number and fax number of the Supervisor and Clerk has been changed. The new phone number is 630-387-1016. The Township’s fall newsletter is posted on the Campton Township website. The Township sold part of another wetland credit. Staff is completing final preparations for Prairie Fest. We need volunteers and musicians.
5. Approval of Minutes:
a. Board Meeting August 9, 2011: T. Stutesman moved the Board approve the minutes of the meeting of August 9, 2011. E. Murphy seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
6. Citizens Comments: None.
7. Planning Commission: No Report.
8. Old Business: None.
9. New Business – Presentation and Discussion for Action:
a. Review and Act Upon Fox Valley Astronomical Society Request to Use Poynor Park – Mark Christensen: Mark Christensen presented for the Fox Valley Astronomical Society stating it was formed in 1944 and dedicated to enjoyment of the night sky and public education about astronomy. It is structured as a 501 c (7) not-for-profit recreational organization. Membership is drawn from around the Fox Valley and surrounding area and consists of approximately 30 families. Membership is $25 per year per family. They are affiliated with NASA’s Night Sky Network and the International Dark Sky Association. They have monthly meetings and monthly star parties that are open to the public at Peck Farm Park in Geneva. They have special star parties for Boy Scouts, Earth Hour in Batavia, and propose to have them for the Joint Environmental Resource Management Committee at Poynor Park. Poynor Park is ideal for observing because it has excellent horizons, no immediate sources of direct light, and it is near area populations but not in an overly developed area. They would like future star parties at Poynor Park on an open basis for general observing. Longer range they would like to work with Campton Township to identify Poynor Park as a Dark Sky Park in the International Dark Sky Association program. This requires submission of a proposal with a plan to protect the nocturnal eco-system that recognizes efforts of the community to protect the environment. The I.D.S.A. (International Dark Sky Association) recognizes three tiers of D.S.P. (Dark Sky Park) quality. The USA population lives in 1% gold dark sky quality, 16% silver dark sky quality, and 21% bronze dark sky quality. Here we are between silver and bronze on the gold, silver, bronze continuum. The Fox Valley Astronomical Society would like open access to Poynor Park because of the weather. K. Bilar stated we don’t lock the park but we close it in winter. J. Kupar stated we need the Township named as an additional insured on your insurance policy. J. Kupar moved to have staff work out the details give Fox Valley Astronomical Society unfettered access to Poynor Park subject to the Township being named as an additional insured on the Society’s insurance policy. The motion was seconded by T. Stutesman. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
b. Review and Act Upon Intergovernmental Agreement between Elgin Township and Campton Township for Reimbursement to Elgin Township for General Assistance Services: L. McKay stated this renews the agreement we made last year. G. VanZandt moved the Board approve the extension of the Intergovernmental Agreement between Elgin Township and Campton Township For Reimbursement To Elgin Township For General Assistance Services. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
c. Review and Act Upon Campton Township Emergency Assistance Program: J. Kupar stated emergency assistance is not required, but we may. It’s up to the Board to advise. C. Boissonnas asked do we want to do this? J. Kupar stated let’s table this and research it in the meantime. C. Boissonnas moved the Board table agenda item 9.c. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
d. Review and Act Upon Memorandum of Understanding Kane County Paratransit Coordinating Council: C. Boissonnas moved the Board approve the Memorandum of Understanding with the Kane County Paratransit Coordinating Council pursuant to the Planning Staff request of September 7, 2011. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
e. Review and Act Upon Grant/Donation to Lazarus House: L. McKay stated Campton Township has a letter from Lazarus House in St. Charles asking “Does Campton Township have any grant process for general assistance to seniors, and/or others who are in need?” G. VanZandt moved staff write a letter answering the request advising we do not have a grant process for general assistance for seniors, or others. The motion was seconded by C. Boissonnas. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
10. Claims and Demand for Payment:
a. Town Fund: C. Boissonnas stated the cost of the audit seems high. Let’s go out to bid next year. T. Stutesman moved the Board approve the claims and demands on the Town Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
b. Open Space Fund: C. Boissonnas moved the Board approve the claims and demands on the Open Space Fund. J. Kupar seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
c. Capital Improvements: None.
11. Executive Session – Review Executive Session Minutes: E. Murphy moved the Board go into Executive Session for the purpose of “discussion of minutes of meetings lawfully closed under this Act, 5 ILCS 120/2 (21) whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.” G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Murphy, and VanZandt voted aye. Trustee Boissonnas voted no. Executive Session began at 9:35 p.m.
12. New Business Continued –
f. Review and Act Upon Executive Session Minutes: C. Boissonnas moved the Board approve the Executive Session Minutes of August 9, 2011. G. VanZandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed.
13. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. VanZandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Murphy, and VanZandt voted aye. The motion passed and the meeting adjourned at 9:42 p.m.
Respectfully Submitted,
Richard Johansen
Clerk