1. 2. 3. The September 8, 2009 Board meeting was called to order by Supervisor Kupar at 7:32 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt present.
4. Reports:
Sheriff – Wasco Substation Community Policing – Lt. Kevin Williams: Absent.
Highway Commissioner – Sam Gallucci: Commissioner Gallucci stated we had a meeting scheduled two weeks ago about the problems with Fox Mill roads between Campton township, Phil Bus of the Kane County Development Department, B&B Land Developers, and the Kane County Water Resources Department. The meeting was canceled by B&B Land Developers. Kane County and B&B Land Developers are aware that the Highway District does not have to accept Fox Creek roads. Boy scout Troop 56 has adopted Denker, Bolcum, Campton Hills, Beith, Old Burlington and Old LaFox Roads to pick up garbage along side the roads for two years as a service to the public. They will have an adult with every five workers and all will wear orange vests. The Scouts will keep the cans for recycling. We replaced failed culverts at 22 locations in the township; the Harley Road two inch asphalt overlay was completed; crosswalks were repainted at Wasco and Bell Graham Schools, and all stop lines, crosswalks, stop ahead, turn arrows, and road edgelines were restriped with white paint; and centerlines on Old LaFox, Bolcum, Swanberg, Campton Hills, Town Hall Roads, and Dean Street were restriped with yellow paint; and crosswalks and stop lines were repainted for the Village of Lily Lake. In Campton Township and the Village of Campton Hills intersections were swept on a weekly basis; Stop signs were checked on a weekly basis and damaged or missing ones replaced; roads were patrolled for drainage problems, pot holes, and culvert permits; potholes were repaired with cold patch; and roads were picked up of storm damage. The road crew started and finished road and drainage projects that consisted of digging out culvert ends, culvert opening, replacing culverts, catch basins, dirt, gravel and shaping ditches for installing matting, rip/rap, 3” to 4” drain tiles, blacktopping driveway ends, shoulder gravel and landscaping with dirt and seed on Osage, Whitney, Fair Oaks, Laurel, Oakwood, Hunters Hill, Woodland, Willowbrook, East Carol, Circle, Sunset, and Bridle Creek Drives; Overcup, Holly, Privet, Juniper, Ivy, and Audubon Courts; White Pine, Echo Valley, and Trotter Lanes. The road crew performed ongoing maintenance of township vehicles and equipment in house.
Assessor – Alan d. Rottmann: Assessor Rottmann stated he has been meeting with taxpayers and is totally booked up now. He will turn in assessment books to Kane County on September 15th. It is more difficult to appeal after the books are turned in to the County.
Solid Waste District – Barbara Boissonnas: Nothing.
Staff Update on Open Space – Jack Shouba: Open Space Development Coordinator Shouba stated at Corron Farm the repair to the upper part of the porch on the main house has been completed, we continue to mow and control weeds, preparation for Prairie Fest on September 26 continues, the new parking lot will be ready, there is a problem with bees in the White House (hired man’s house) and a corn crib that may require annual extermination, and a tree service proposes injection in a few of our nicer Ash trees. At Poynor Park we planted prairie dropseed plants, we continue to mow and control weeds, and we are looking for sources of topsoil for the ball fields. J. Kupar stated Commissioner Gallucci can use our trucks to transfer the excess soil at Kaneland High School to the Poynor ball fields. J. Shouba stated we need to find out what kind of soil this is. At Harley Woods engineering specifications and a bid package are being prepared for the parking lot. At the Headwaters Conservation Area mowing and weed control continue. Staff met with V3 to discuss the status of the Wetland Mitigation Bank. J. Kupar asked did V3 indicate we have the opportunity to sell more wetland credits? Administrator Glas stated we have a contract for nine more credits now. J. Shouba continued at Anderson Park we are working on replacing a prairie sign that was damaged to be paid for by the company that damaged it. Volunteers continue to care for the prairie garden. New plants were added this year that are being watered. Easement inspections on Mongerson, Anderson, Debier, Johnson, and Brach are scheduled annually in October. The Board should let staff know when they can participate in the inspection.
Village of Campton Hills – Patsy Smith: Campton Hills Village President Smith stated she wished to remind everyone of the Village Heritage Fest to be held on Saturday September 19th. The Village has to approve a contract for sustainable water supply and green infrastructure with the township. The Village is working cooperatively with Township Supervisor Kupar, Plan Commission Chairman Morgan, Open Space Development Coordinator Shouba, and Rob Lemke of Trotter Engineering. The idea is to map drain-tiles and write conservation ordinances in a way that will not create storm water problems in the future.
Supervisor – John Kupar: Supervisor Kupar stated staff worked with C. Boissonnas to update the records list at Town Hall in preparation for moving records from Town Hall to storage at the Community Center. Several Freedom of Information requests came in over the last couple of weeks which required a lot of staff time to compile. The fire proof cabinet at Town Hall has been moved and adjustments made by suggestion of the structural engineer. Staff worked with the architects to collect information on Town Hall for their report. Planning has begun for Prairie Fest which will be at Corron Farm on Saturday, September 26th. We need volunteers to staff the event. Staff is working with boy scout Mark McCarty on a proposed picnic shelter for his Eagle Scout project. We are talking to a roofing company on a donation for the project. We are working on bond issue spreadsheets. The Township is working with the Village Planning Commission to draft a well drilling impact fee Ordinance. The Ordinance will serve to act as a funding mechanism to update, maintain, and run the groundwater resource model. This will help manage groundwater resources within the Village and Township. The Village has finalized and approved the Green Infrastructure Map Proposal to assist with proactive planning for future development. This is the first effort of the joint Village and Township Environmental and Resources Management Committee. Finally, there is a new Illinois law that puts water wells that produce in excess of 100,000 gallons per day under a new regulatory authority.
5. Approval of Minutes:
a. Board Meeting August 11, 2009: T.Stutesman moved the Board approve the minutes of the meeting of August 11, 2009. G. Van Zandt seconded the motion. J. Kupar moved the minutes be amended by inserting “storm water drainage systems” in the fourth sentence of the Highway Commissioner’s report so that sentence reads “Fox Mill storm water drainage systems are below standards”; and farther down in the same report amend Barb Wojnicki’s statement to read “it is the Kane County Development Department that did not renew the letter of credit for Fox Creek roads.” The amendment was seconded by B. Lambe. In a voice vote on the amendment Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The amendment passed. In a voice vote on the motion as amended Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion as amended passed.
b. Special Board Meeting August 24, 2009: T. Stutesman moved the Board approve the minutes of the Special Board Meeting of August 24, 2009. C. Boissonnas seconded the motion. In a voice vote Supervisor Kupar, and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
6. Citizens’ Comments - Judge Karen Simpson: Incumbent Judge candidate Simpson spoke earlier with Board members and members of the public.
7. Planning Commission: Nothing.
8. Old Business – Presentation and Discussion for Action:
Wasco Fast Pitch Softball – Poynor Park: Brian Baumgartner spoke on behalf of Wasco Fast Pitch stating if the township provides the materials, they will do the labor. J. Kupar asked what type of soil do you need? Answer was five to six loads of friable soil. It’s probably two acres of filling divots. It is two loads of sand and two loads of compost. Administrator Glas stated we will probably take 20 yards of soil off the Corron Farm parking lot that we can use here. K. Judy asked do you have waivers of liability for the volunteers? Answer was we do for the kids. We can get them for the volunteers if you want. Administrator Glas stated the township has a check from them for $1,000.00 that we cashed. We can provide the dirt and compost and they provide the volunteers to do the work. Brian Baumgartner will supervise. T. Stutesman moved the Board accept work in lieu of $2000.00 in field fees, and the township will provide material in an amount not to exceed $1000.00. The motion was seconded by G. Van Zandt. In a roll call vote Supervisor Anderson and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
9. New Business – Presentation and Discussion for Action: T. Stutesman moved the Board move agenda item 9. b. up to be the first item considered under New Business. G. Van Zandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
b. Chicago Cyclocross Event Agreement for 2009 – Rob Kelly: Rob Kelly spoke for Chicago Cyclocross stating this is our fifth annual cyclocross event in Campton Township. The event is like a steeple chase with bicycles. This course is known as the best course in the series of races. It is confined to Anderson Park. Our website is www.chicrosscup.com The event is Sunday, November 1st. from 5:00 a.m. to 8:00 p.m. We will have waivers of liability from all participants, and carry our own liability insurance that will name Campton Township as additional insured with limits of $1,000,000 per occurrence and $3,000,000 cumulative. We will provide a security deposit of $500.00, clean up after the event, reimburse the township for three porta potties and a portion of the cost of garbage removal. T. Stutesman moved the Board approve Chicago Cyclocross holding its event at Anderson Park on November 1, 2009. G. Van Zandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
a. Proposed Campton Township Community Center Room Rental Policy: Administrator Glas stated this proposes that if it is a single event they pay up front. If the event occurs regularly they pay at the end of the year. The use of these facilities went from two or three meetings a month at the beginning, to two or three meetings a night now. The proposal contemplates three types of groups using the room which are not for profits, governmental entities, and township residents. B. Lambe stated there is a minimum of five meetings a month for the Village of Campton Hills. The proposed fee schedule would charge the Village a minimum of $250.00 per month. Administrator Glas stated the numbers are proposed only. We can lower them, or have an intergovernmental agreement, or a flat fee for the Village. C. Boissonnas stated he has a problem with one governmental entity paying another governmental entity for this. We are just taking from one pocket and putting in another pocket. The residents of the Village are also the residents of the township. B. Lambe stated she thought $20.00 was the right charge for the Village of Campton Hills. T. Stutesman moved the Board table this agenda item. B. Lambe seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
c. Eagle Scout Project Poynor Park Kiosk – Sam Moose Final Report: Absent.
d. Campton Bond Issuance Detail and Review – Kathleen Judy: K. Judy stated we are looking at renegotiating our agreements with farmers that maintain township open space in a way that will keep the renegotiated agreement in accord with the requirements of the bond issue. Five percent of the tax exempt bonds can derive revenue from private use such as farming. This is approximately $2,000,000 the township can earn over the 20 year life of the bonds. Our bond council, Tim McGree, is working on what the township can do with its license agreements. His opinion will let us know the best way for the township to earn the most possible income. Administrator Glas stated the acreage in yellow in your report is acres being farmed. In the future we want to be able to charge the farmer for this so we can collect funds to maintain township open space. Now they manage part of township open space by farming. This saves the township the cost of maintaining the land, but we are not receiving revenue from farming. We are trying for a legal opinion that will allow us to collect income for this. J. Kupar asked how many acres is this? Answer was 300 acres.
e. Proposed Bond Issue 2009 – Dave Phillips: Dave Phillips of Speer Financial, Inc. proposed a bond issue sale for November. A $28,385,000 bond issue was authorized in 2005. The township has five years to issue all the bonds before the authorization sunsets. We have a little over $2,400,000 capacity left, but when you subtract the debt, we are left with the legal amount of debt we can issue which is $2,181,598. The question is does the Board want to move forward in October to approve the bond issuance in November. We have two things to decide. We need to refinance the 2001 and 2002 bond issues, and add the November 2009 issue to it because we don’t want to loose the bond authority that the voters gave us in the 2005 referendum. With the refinancing of the two bonds to a lower interest rate, when the next issue is sold we will not see an increase in the tax bill. He will bring the final modeling of debt service based on EAV (equalized assessed valuation) assumptions for the Boards consideration in October.
f. Harley Woods Parking Lot Proposal for Drawings: Administrator Glas stated the estimate for the parking lot was under $20,000 so we took drawings and specs to get quotes. We have two qualified engineers. They are Engineering Enterprises Inc. of Sugar Grove and Trotter and Associates Inc. of Wasco. Engineering Enterprises did the parking lot here at the Community Center. J. Kupar stated he wants an engineering company so we get bids that are apples to apples. These people would also supervise the project. T. Stutesman moved the Board accept the low bid of Trotter and Associates in the amount of $1,875.00 for the Harley Woods parking lot. G. Van Zandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
10. Claims and Demands for Payment:
a. Town Fund: G. Van Zandt moved the Board approve the claims and demands on the Town Fund. T. Stutesman seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
b. Open Space Fund: G. Van Zandt moved the Board approve the claims and demands on the Open Space Fund. C. Boissonnas seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
c. Park and Recreational Fund: Nothing.
11. Executive Session – Review Executive Session Minutes; Land Acquisition: T. Stutesman moved the Board go into Executive Session for the purpose of reviewing Executive Session minutes, discussing land acquisition, and include Township Administrator Glas, Open Space Development Coordinator Shouba, and attorney Kathleen Judy. The motion was seconded by G. Van Zandt. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed and Executive Session began at 9:25 p.m.
12. New Business Continued –
j. Approve Executive Session minutes: Supervisor Kupar reconvened the regular session. T. Stutesman moved the Board approve the Executive Session minutes of August 11, 2009. G. Van Zandt seconded the motion. In a roll call vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed.
13. Adjournment: T. Stutesman moved the Board adjourn the meeting. G. Van Zandt seconded the motion. In a voice vote Supervisor Kupar and Trustees Stutesman, Boissonnas, Lambe, and Van Zandt voted aye. The motion passed and the meeting adjourned.
Respectfully Submitted,
Richard Johansen
Clerk