1. 2. 3.   The August 15, 2013 Special Board Meeting was called to order by Supervisor Kupar at 6:20 p.m. at the Headwaters Conservation Area, 42W525 Beith Road, Elburn 60119.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Kupar and Trustees Stutesman and Vandiver present.  Trustee Murphy arrived at 6:30.  Trustee VanZandt was absent. 

4. New Business:

     a. Discuss Campton Township Open Space Program:

Finance Director McKay provided an e-mail that stated:

  1. She spoke with Village of Campton Hills President Smith regarding closing the gate at Poynor Park because of the recent damage done by vandals doing “donuts” at the park.  President Smith stated the police department is working up a cost per month charge and she is contacting two young men to see if they would be interested in the job of closing the gate. 
  2. Today Township Officials of Illinois Risk Management Association (TOIRMA) advised the Township to file a claim with the insurance carrier of the trucking company that spilled the diesel fuel into Gray Willows.  TOIRMA would be involved with property damage but it excludes damage by pollutants.  After 4 calls we are waiting for a call back from the trucking company’s insurance carrier to file a claim for Rob Linke’s engineering costs and the testing company.  They say the original claim handler is on vacation. 

Parks and Open Space Coordinator Bilar:

  1. K. Bilar provided a citation from the Township Officials of Illinois (TOI) Handbook and Campton Township Ordinance No. 11-2T that states the requirements for Board Member attendance at meetings by audio and video conferencing.  The TOI Handbook and Ordinance are silent on remote participation by members of the public or township employees. 
  2. K. Bilar spoke to Highway Commissioner Gallucci about whether he would enter into an intergovernmental agreement (IGA) for the Township to lease one of his dump trucks and he stated he can’t spare his dump trucks.  Also the trucks are diesel and they need a place to be warm.  She stated the open space dump truck is no good because it needs frequent repairs and they need a truck every day in the summer.  She stated Tom Serewicz agrees with her about the dump truck. 
  3. Regarding the proposed web page T. Stutesman stated it will need ongoing maintenance. 
  4. Regarding the reworked open space brochure, Board members liked it.  It had two minor errors that were corrected and the Board approved it. 

Jack Shouba commented on the Headwaters Conservation Area the Board was meeting at: 

  1. He stated the Township bought it for the view.  We are twice as high as Johnson’s Mound.  We are at the edge of a glacial deposit.  The adjoining road to the south is Lincoln Highway. 
  2. The Motz property is to the south.  Bull Run is to the west.  We own the land around the buildings.  In October of 2015 the lease on Bull Run land runs out and Campton Township will take possession. 
  3. Behind us is the headwaters of Mill Creek.  Rain runs downhill to Blackberry Creek. Here is the headwaters of Blackberry Creek.  At the bottom of the hill is our wetland bank put in by V3 at no cost to the township.  When V3 sells wetland credits the township makes money.  Even though sales are slow for now, in the worst case the township gets a free wetland out of it.
  4. You can see the Willis Tower (former Sears Tower) from here.  You can also see the LeLand Hotel in Aurora from here. There are no mosquitoes here at the top of the hill.

     b. Discuss River Boat Grant Funding for Gray Willows Roof: 

J. Kupar stated we asked for a grant of $56,000.00 and agreed for the township to put in $20,800.00 for the total estimated cost of $76,800.00.  The township received a grant of $30,000.00 leaving an estimated deficit of $26.000.00.  E. Murphy stated we need to go out to bid.  J. Shouba stated we need to write the specifications or the alternative is to ask for proposals.  J. Kupar stated we have to set the request for proposals (RFP).  J. Shouba stated we asked Tom Walters, a retired roofer, who gave us the $76K figure for our grant.  To get a more accurate figure we need to get bids to know.  An insulated roof is what made the cost high.  Can we do it for 56K without insulation, except if there is a lot of rotten wood under it that would raise the cost again.  The township should buy the materials so we don’t pay tax.  The material for a steel roof is 10K if it’s only 35 squares.  T. Stutesman stated it’s more then 35 squares.  He has bought a steel roof before and just looking at it you can see there is more then 35 squares.  You get a big coil of steel and cut pieces to fit.  There are two companies.  One is 15K for materials and labor.  The other is 20K for materials and labor.  And BW Construction is 11K.  So you have:


10K
15K
20K
11K
56K total without insulation

J. Kupar stated get the specifications for the roof, the color, and quantity of material, and he will see if he can get it donated.  The consensus was green for roof color.  We will see if we can get Waste Management to donate hauling waste away.  Can we get accurate specifications for the roof by next meeting?  K. Bilar said yes.  E. Murphy stated she has connections with Alcoa Aluminum.  She will see if that can help us get a deal on the metal roof.  J. Shouba added the Gray Willows barn can be used for barn dances.  That would make it an indoor venue, and if so, maybe we need to add insulation. 

Adjournment:  J. Kupar moved the Board adjourn the meeting.  E. Murphy seconded the motion.  In a voice vote Supervisor Kupar, and Trustees Stutesman, Vandiver, and Murphy voted aye.  Trustee VanZandt was absent.  The motion passed and the meeting adjourned at 8:00 p.m.

                                                                               Respectfully Submitted,

                                                                               Richard Johansen

                                                                               Clerk