The October 21, 2004 Special Board meeting was called to order by Supervisor Anderson at 7:32 p.m. at the Community Center. The Pledge of Allegiance was recited. Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar present.
New Business – Presentation and Discussion for Action:
a. Review and Act Upon Amending Resolution to Set Elected Officials Salaries to Include Benefits for Supervisor, Clerk Salary, and Trustees Salaries: Clerk Johansen stated the Board should remove the Clerk’s salary from consideration. J. Kupar stated regarding the $1200 stipend for the Trustees, if you don’t show up, you still get paid. That’s not good for accountability. K. Judy stated the accountability is that if you don’t show up, the public would notice. D. Gillen stated most public bodies do a set amount a year. Township Administrator Glas stated most township salaries were monthly or yearly. R. Manser stated it’s good to keep people accountable. Township Attorney Noble stated R. Johansen made an important point that Campton Township is unique. It’s the only governmental entity that has the majority of it that is not a municipality. Campton is different in terms of all the work you do from the other townships. Even if you go by the survey of the other townships it may not be apples and apples. R. Manser stated the next Board should hire a consultant to do a compensation analysis. Township Administrator Glas stated you must have 30 hours per week to participate in benefits. K. Judy stated benefits should be available to all elected officials. D. Gillen stated there is a lot of work the Supervisor does on Open Space. J. Kupar moved the Board amend the Resolution of October 12, 2004 setting the Trustees salaries at $1200.00 per year, and set the Trustees salaries at $100.00 for the first meeting of the month, and $50.00 for the second meeting of the month; and the Supervisor participate in the same benefits as the Highway Commissioner and Assessor in fiscal years 2007 and 2008. The motion was seconded by R. Manser. J. Kupar moved to amend the motion by striking benefits to the Supervisor. The amendment to the motion was seconded by R. Manser. In a roll call vote on the amendment to the motion, Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The amendment to the motion passed. In a roll call vote on the motion, as amended, Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye. Trustee Gillen voted no. The motion, as amended, passed.
b. Review and Act Upon Selecting Contractor for Headwaters Conservation Area Development Project – Hitchcock Recommendation: Eric Hornig presented for Hitchcock. He stated the low bidder is Cooling Landscape Contractors. The decision is whether to accept any alternate contractors. The base bid is below the budget amount. Alternates one and two would detract from the project, and he recommends not in favor. Alternate three (add well) improves the project and he recommends in favor. Alternate four is addition of prairie maintenance. R. Manser asked has Jack Shouba seen the prairie maintenance? Township Administrator Glas stated yes. K. Judy asked who was the next lowest bidder? Answer was Landscape Concepts. K. Judy asked is the lowest bidder just as good as the two highest ones? Answer was yes. Administrator Glas stated we are waiting for Army Corps approval to start the wetland bank. We will probably begin next spring. Chuck Reed asked where is the water hydrant? Answer was by the dog area. C. Reed stated we need to put a stub or tee to get water to the horse barn. E. Hornig stated the well is 300 feet deep. It will be potable water. Judy Hines asked will we do prairie maintenance? Administrator Glas stated we may have to do it in another budget. It’s a maintenance issue on 40 acres. We need to hire a contractor so they can begin earthmoving in November. Supervisor Anderson asked who is going to manage the property? Answer was the contractor. They are required to maintain the prairie until fall of 2006. K. Judy moved the Board approve Hitchcock’s recommendation of Cooling Landscape Contractors for the Headwaters Conservation Area Development Project, with the addition of Alternate Three. The motion was seconded by R. Manser. On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
c. Set 2nd. Public Hearing on Open Space Plan II – November 9, 2004 at 7:00 p.m. at the Community Center: Administrator Glas stated due to a mix-up in Certified Letters it is necessary to have a second Public Hearing on the Open Space Plan II. This is proposed to be on November 9, 2004, at 7:00 p.m., at the Community Center. R. Manser moved the Board set the second Public Hearing on the Open Space Plan II for November 9, 2004, at 7:00 p.m., at the Community Center. The motion was seconded by D. Gillen. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, and Kupar voted aye. Trustee Judy voted no. The motion passed.
Executive Session: R. Manser moved the Board go into Executive Session for the purpose of land acquisition and invite Township Attorney Noble, Township Administrator Glas, and Open Space Committee members Chuck Reed, Judy Hines, and Mike Tyrrell into the meeting. The motion was seconded by J. Kupar. On a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed and Executive Session began at 8:25 p.m.
New Business – Presentation and Discussion for Action:
a. Review and Act Upon Granting Authority to the Supervisor to Enter into a Contract for Purchase of Open Land #2-3: K. Judy moved in regard to the Real Estate Sale Contract for property #2-3, the Board set a closing date of December 17, 2004, or sooner, and delete all references to interest in the contract. The motion was seconded by D. Gillen. In a roll call vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed. K. Judy moved the Board grant authority to the Supervisor to enter into a contract for purchase of open land #2-3, otherwise known as the Mongerson Farm. The motion was seconded by D. Gillen. On a roll call vote, Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed.
Adjournment: D. Gillen moved the Board adjourn the meeting. R. Manser seconded the motion. On a voice vote Supervisor Anderson and Trustees Manser, Gillen, Judy, and Kupar voted aye. The motion passed and the meeting adjourned at 8:50 p.m.
Respectfully Submitted,
Richard Johansen
Clerk