The September 22, 2003 meeting was called to order by Supervisor Anderson at 7:37 p.m. at the Community Center.  The Pledge of Allegiance was recited.  Clerk Johansen called the roll with Supervisor Anderson and Trustees Manser, Judy, and Kupar present.  Trustee Gillen was absent. 

Approval of Minutes:

     Board Meeting August 12, 2003:  R. Manser moved the Board approve the minutes of the August 12, 2003 Board meeting.  J. Kupar seconded the motion.  R. Manser moved the August 12, 2003 minutes be amended by adopting the Clerk’s proposed amendment to the minutes.  J. Kupar seconded the amendment of the motion.  Township Attorney Noble stated the Clerk should read the proposed amendment aloud to the public.  Clerk Johansen read, “J. Garbarski spoke, and objected to the change in the sign policy, and in support of his objection he made the following points.  The sign was built four years ago.  It was installed at the beginning of the season and removed at the end of the season since 1997.  The name of the park is Campton Township Community Park although it’s called Brown Road Park.  There is not a continuity in names.  Wasco Diamonds asked permission this year following the same protocol used since 1997.  They never asked for a permanent sign, it’s always been temporary.  The contract says nothing about asking or needing permission to put and remove signs.  Other programs have put up permanent signs that were not subjected to scrutiny by the Township.  You asked for a written request for a sign.  There is nothing in the contract about that but we did it anyway.  We have acted the same way now as we have in the past.  This room was named by Town voters after Ed Malek just as a ball field was named after Sam Gallucci by the Town voters.  If something has changed so that we need to go through the Town Board on these issues that is different then before.  N. Anderson stated this is a communication issue.”  K. Judy stated the quotes need to be around what Garbarski said, not where they are.  R. Johansen stated the quotes set off the inserted section, not Garbarski’s remarks.  R. Manser stated let’s remove the quotes.  Is that ok?  K. Judy stated yes.   The Clerk will remove the quotes from the approved minutes, per R. Johansen.  By voice vote Supervisor Anderson and Trustees Manser and Kupar voted aye on the amendment of the motion.  Trustee Judy abstained.  Trustee Gillen was absent.  The amendment of the motion passed.  By voice vote Supervisor Anderson and Trustees Manser and Kupar voted aye on the motion, as amended.  Trustee Judy abstained.  Trustee Gillen was absent.  The motion, as amended, passed.

     Special Town Meeting September 9, 2003:  J. Kupar moved the Board approve the Special Town Meeting minutes of September 9, 2003.  R. Manser seconded the motion.  By voice vote Supervisor Anderson and Trustees Manser and Kupar voted aye.  Trustee Judy abstained.  Trustee Gillen was absent.  The motion passed. 

Citizens’ Comments:  Open Space Committee Chairperson J. Hines introduced Emma Eschenfeldt, a student, who will participate on the Open Space Committee. 

New Business – Presentation and Discussion for Action:

A.    Appointment of Chuck Reed to Open Space Committee:  R. Manser moved the Board reappoint Chuck Reed to the Open Space Committee.  K. Judy Seconded the motion.  By voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed. 

B.    Review and Act Upon Annual Audit FY 02-03, Crandall, Crandall & Baert, P.C.:  Tim Crandall of Crandall, Crandall & Baert, spoke regarding the management letter to the Board about the Township audit.  He stated accomplishments include an additional staff member (L. McCay, Certified Public Accountant) which, in turn, brought the auditor’s fee in under budget, budget numbers are reasonable, there are eight additional improvements vs. things to work on.  K. Judy asked are the Town Fund and Open Space Funds separate?  Answer is yes, the Open Space Fund is separate, but included under the Town Fund.  T. Crandall stated purchase orders are those used for smaller items bought from a standing account.  Township Administrator Glas stated this would be an office supply store, for example, as opposed to larger items like a fence for $400.00 that are approved as agenda items.  R. Manser asked does Open Space show as a separate item on the tax bill.  Yes, per Administrator Glas, because it was from the referendum.  R. Manser moved the Board accept the annual audit of FY 02-03 from Crandall, Crandall & Baert.  K. Judy seconded the motion.  By voice vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed. 

Claims and Demands for Payment:

A.     Town Fund:  R. Manser moved the Board approve the claims and demands on the Town Fund.  J. Kupar seconded the motion.  R. Manser asked regarding the bill from Dell, didn’t we do this last year?  A. Rottmann stated this is the cost of the server, which is something else.  By roll call vote, Supervisor Anderson and Trustees Manser, Judy,  and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.

B.     Open Space Fund:  R. Manser moved the Board approve the claims and demands on the Open Space Fund.  J. Kupar seconded the motion.  R. Manser asked what is the software line item?  Administrator Glas stated this is software that is divided one third to Town, one third to Open Space, and one third to Road and Bridge.  By roll call vote Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.

Executive Session – Land Acquisition:  R. Manser moved the Board go into Executive Session to discuss land acquisition, and to include Open Space Chairperson Hines, and Township Attorney Noble.  J. Kupar seconded the motion.  By roll call vote, Supervisor Anderson and Trustees Manser, Judy, and Kupar voted aye.  Trustee Gillen was absent.  The motion passed.

Review and Act Upon Authorizing the Supervisor to Execute a Contract on Property 1-9 for 102.07 acres:  Supervisor Anderson reconvened the regular session at 8:50 p.m.  R. Manser moved the Board table acting upon authorizing the Supervisor to execute a contract on property 1-9 for 102.07 acres.  K. Judy seconded the motion.  By voice vote Supervisor Anderson and Trustees Manser and Judy voted aye.  Trustees Gillen and Kupar were absent.  The motion passed. 

Adjournment:  R. Manser moved the Board adjourn the meeting.  K. Judy seconded the motion.  By voice vote Supervisor Anderson and Trustees Manser, and Judy voted aye.  Trustees Gillen and Kupar were absent.  The motion passed, and the meeting adjourned at 8:53 p.m.

                                                                              Respectfully Submitted,

                                                                              Richard Johansen

                                                                              Clerk